1. Yajaira Sheika
127 Prescott Ave
Hawthorne NJ, 07 506
97 3-955-7340
yajairasheika@gmail.com
Skills  Notary Public 2014-2019
 QuickBooks,Microsoft Products,SAP
 Accounts Payable,Accounts Receivable,Office Manager,
Admin,Receptionist
 Internet Savvy –Advertisement in all Social Medias
Education  William Paterson University
 Philosophy Major
 Computer Science Minor
 2015-2018
 Passaic Community College
 Science Pre-reqs
 2010-2013
Experience Piermount Iron Works/Blackbird Iron Works
Estimating Administrator
Notary Public 2014-2019
February 2014- Present
Accounts Receivable, Estimating Administrator &AISC Quality Representative
 Preparation and tracking ofall vendorcontracts, change orders and purchase
orders.
 Handle all types ofInsurances (Health, Car, Workers Comp,)
 Project Management –Determining which projects to bid on, budgets, write
proposals, analyzeblue prints for all structural jobs,and send bids out.
 Manage all correspondence.
 AISC– and all Certificates ofCompliances for all materials
 Print and download and organize all drawings and blue prints.
 Scan and keep all information on bids in computers –ALL Documents –
Scanned
 Coordinate the receiving, review, distribution and monitoring ofall required
project documentation.
 Assist Project Managers in the securing and tracking of building permits and
licenses.
 Organize and maintain all construction in-housefiles for each project and all
applicablecorrespondence.
 Ensure all certificates ofinsurance required for each tradecontractor are

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accurate, currentand in compliance with the contract documents as well as
maintain the organization ofall insurancecertificates for each project.
 Complete monthly AIA requisitions and invoice all projects (accounts receivable)
 Process check requests and invoices from vendors (accounts payable)
 Provide timely, quality customer service when responding to inquiries and
troubleshooting complaints
 Project Closeout:Collectall as-built drawings, prepare warranty books, and
archiveproject info
 Complete certified payrolls for special projects and the weekly payroll for all
employees
 Maintain wireless and email accounts
 Preparation ofcorrespondence such as memos, letters, agendas and general
correspondence.
 General administrative support including;typing, data entry, calendar
management, printing &scanning.
934 Music Studios
(Family Owned)
Office Manager
February 2013-2014
- A/P – A/Rin QuickBooks
- Handled all Clients schedules
- Managed 5 employees
- Order Studio Supplies
- Managed Calendars for Owner and Engineers
- Booked Flights
- Arranged Meetings
- Handled all emails and phone calls
- Promoting on All Social Medias –Instagram, Twitter, Face book, - All accounts
- Handle basic ITissues on Mac’s and PC’s
- Handled all AT&T Accounts, Logistics UPS/FedEx
Schratter Foods,Inc
Procurement Admin/CFO’s Admin/Sales Admin./Receptionist
September Sept.2009-June 2011
- General administrative duties
- All data entry for all departments
- All outgoing and incoming mail
- Scheduling meetings and appt.for all C Level Management
- Sitting in on meeting and recording Minutes
- Processed all expenses and receipts for Human Resources
- Created Spreadsheets for the Sales Department –Excel
- Assisting Marketing with creating binders and organizing all visuals ormeetings
- Handled all the Company’s cell phones bills and issues ( 50 lines)
Fantis Foods,inc – T halassa Restaurant
Executive Assistant
March 2007-2009
- Public Relations and Marketing , Networking shows for theRestaurant
- Designed wine labels for their wine line
- Assisted creating the website

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- Travel and Trade shows such as theFancy Food Show at the JavitzCenter
- General administrative duties
- Filing,faxing,data entry
- Travel arrangements
- Ordering Office supplies
- Handling correspondence
LinkedIN: Yajaira Sheika