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DEBJANI CHAKRAVORTY
The Palm Residency, Mehta Chowk, Mehrauli, New Delhi – 110030
Date of Birth: 26th
September 1973
E-mail: debjani.jobs@gmail.com; Mobile. -9818146683
Overview
Appointment Scheduling ~ Meeting Coordination ~ Travel Arrangements ~ Documentation
 Accomplished Executive Assistantwith 14+ years of administrative experience reporting to the Directors and CEOs.
 Possess the highestdegree ofintegrity; supported bya flawless record ofmaintaining confidentiality.
 Excel at scheduling meetings, arranging travels, and managing all essential tasks in Administration, Secretarial functions,
and Coordination & Liaising.
 Demonstrated capacityto provide comprehensive support to Managementand top executive level – staff.
 Dedicated to making the lives of busyManagement executives easier and efficientlyhandle daily office tasks.
 Adept at developing and maintaining administrative processes that reduce redundancy, improve accuracy and efficiency,
and achieve organizational objectives.
 Proficient at MS Office tools (Word, Excel, Power Point and Outlook), Mind Manager, MS Dynamic CRM, SHARE POINT,
Internet and other technical tools required for efficient execution of task.
Areas of Expertise
Secretarial Function
 Maintaining effective records and administration ofMD’s office.
 Ensuring meetings are effectively organized and minuted.
 Maintaining Communication and correspondences.
 Office Tasks.
Organising Function
 Maintain CEO’s calendar -- plan and schedule meetings,teleconferences and travel.
 Managing the day-to-day operations ofthe office
 Organizing various meetings including preparation of supporting material & carrying out routine functions including taking
down the agenda & minutes and following-up on the points for timely completion ofwork.
 Checking that agreed actions are carried out.
 Compiling,reviewing & prioritizing regular mails on important/urgentbasis for review.
 Planning corporate events & Meetings.
Executionary Functions
 Comprehensive Administration responsibilities.
 Managing Files,Records & Documents
 Travel Arrangements
 Answering high volume of incoming calls and in-person queries from Clients & Colleagues treating each person with
respectand providing information and referrals.
Professional Experience
Executive Assistant to Managing Partner;Fox Mandal & Co. | Noida – APRIL 2014 to Present
Key Contributions:
 Provision of administrative & secretarial support involving handling of top & confidential correspondences of Managing
Partner.
 Maintain and develop systems,procedures and records in line with the organization's policies and objectives.
 Work within the framework of COMPANY's corporate plan as directed by the Managing Partner.
 Ensure necessary & confidential records and Law firm’s database is maintained that readily provide accurate & accessible
information.
 Conducting extensive Internet Research on various Jurisdictions Law Firms.
 Maintenance of proper document flow, screening telephone calls, sending & receiving e-mails, attending visitors and
directing various queries to relevant departments.

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 Scheduling ofappointments, arranging business travel for international and domestic trips for top Management.
 Drafting letters, Calendar management,sorting ofincoming mails and managing all outgoing mails.
 Organizing various meetings including preparation of supporting material & carrying out routine functions including taking
down the agenda & minutes and following-up on the points for timely completion ofwork
 Coordinating with internal departments, set-up high level conference calls, Management Meetings, Arbitration hearings and
special events.
 Monitoring tasks delegated by the Managing Partner to team members on new initiatives.
 Welcoming Guests & Customers bygreeting them in person or on the telephone,answering or directing inquiries.
 Maintaining record of travel bills, following-up for timely payment and & renewal of membership in various clubs, hotels,
credit cards etc.
Executive Assistant to CMD;CICO TECHNOLOGIES LTD. | New Delhi – 1 Year (2013-2014)
Key Contributions:
 Comprehensive administrative & secretarial support involving handling of top & confidential correspondence, document
flow.
 Scheduling ofappointments,organization oftravel, visa, forex, accommodation,etc.
 Day to day planning and organization of the M D's appointments , screening telephone calls, sending & receiving e-mails,
attending visitors and directing various queries to relevant departments.
 Set up meetings and appointments,organizing venues and hospitalityfor visitors etc.
 Coordinating with internal and external departments.
 Maintaining record of travel bills and following-up for timelypayment
 Net surfing and providing required information
 Maintenance of confidential records,systematical filing for easyretrieval of information
 Taking care of timely payment& renewal of membership in various clubs,hotels,creditcards etc.
 SupportMD in the preparation and presentation ofreports,proposals,budgets and related activities.
 SupportMD in the preparation of all documentation required for key decision making as required.
 Contribute to the overall developmentofCOMPANY and its activities.
Executive Assistant to MD;TRISTAR GLOBAL INFRASTRUCTURE PVT. LTD. | New Delhi – 7 Years (2006-2013)
Key Contributions:
 Provide administrative and business support to the Management and support other members of the executive management
team.
 Maintain MD’s calendar -- Plan & Schedule Meetings, Reminders in Outlook, Official Seminars / Conferences / Tele-
conferences/Parties and Travel.
 National or International hotels and Tickets bookings.
 Arranging the travel program, preparing a detailed travel itinerary and providing files and paperwork necessary for the trave l
purpose.
 Improved office efficiency by implementing time-saving measures as filing system and maintaining confidential files and
records.
 Play a key role in formatting and presentation ofCOMPANY's corporate materials and documents.
 Organizing business lunch for Guests,Foreign Delegates and Business Associates.
 Applying for Passport,Visa,Forex etc.
 Dealing with internal and external visitors,including top-executives and international guests.
 Arranging MIS reports for Directors.
 Overall office administration to ensure thatoperations run smoothly.
 Housekeeping – Office & overseeing the companypantry service.
Personal Assistant, RASHI EXPORTS (Govt. Recognized GarmentExport Company)| New Delhi - 4 Years (2002-2006)
Key Contributions:
 Assistance to the Directors on all official works.
 Oversee calendar,including personal and professional events,for the Management.
 Arranging the travel program necessaryfor the travel purpose,hotel bookings etc.
 Undertake mailings and communication as directed bythe M D.
 Set up and maintain the integrated electronic and paper based filing systems.
 Screening Director’s importantphone calls,mails and emails.
 Organizing business lunch for Guests,Foreign Buyers and Business Associates.
 Applying for Passport& Visa.
 Dealing with international guests,arranging seminars/conferences/parties.

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Office Coordinator; ITL EDUCATION SOLUTION (E-Academy)| New Delhi - 1 Year (2001-2002)
Key Contributions:
 Served as Office Coordinator cum Administrative Assistant for three regional Directors for successful information technology
institute.
 Oversaw a wide variety of administrative functions,in supportofall Director-level processes.
 Compiled and analyzed data of monthlyreports from all branch / franchisee units.
 Developed internal correspondences that facilitated effective communication and transfer of information between the regional
offices.
 Provide efficient and effective administrative supportto the department.
 Any other duties assigned appropriate to the post.
Academic Qualification
 Bachelor in Science with Micro Biology (1992-1995) From Rani Durgavati University, Jabalpur (M.P.).
 Intermediate in Science (Biology) (1992) from CBSE Board, D.A.V. Bina (M.P.).
 High School (1990) from CBSE Board, Renusagar (U.P.).
 GNIIT (Graduate in NIIT) course (1995-1999) in Computers,Kolkata.
References: Available on request.