2. Level:
Managing Director
CEO’s
Chairperson – International and national organisations
Sectors:
Pharmaceutical
Mining
Investment
Insurance
Financial services, banking
Specialised chemicals
Professional services
Telecommunications
Shirley has 15 years’ experience as an Executive Personal Assistant.
She has had the opportunity to work in various sectors of industries. This has
honed her skills, and ensured that she is at the forefront of technology,
providing her with tools to offer the individual she works with, a first class
service.
Shirley is a self-motivated, energetic and bubbly person that is approachable,
accommodating, nurturing, and protective. Handling last minute changes is
her speciality.
Strengths:
Organisation
Deadline driven
Relationship building
Resolving conflict
Time management
Detail orientated
Budget focussed
2 Shirley Mortassagne
Mobile: 0763121416
3. PPEERRSSOONNAALL PPRROOFFIILLEE
Surname
Mortassagne
Full Names Shirley
ID Number 700419 0105 085
Nationality South African
Transport Own Transport
Languages English
Afrikaans
TTEERRTTIIAARRYY EEDDUUCCAATTIIOONN
High School
Rosen Hoff High School
Highest Standard Matric
Year Obtained 1988
Computer Packages MS Office
MS Word
MS PowerPoint
MS Excel
Projects
Outlook
Goldmine
Access
Lotus
Turbo Cash
Quick Books
Pastel
Tertiary Education
Project Management – 2009 diploma
Skills Corporate communications
Project management
Operations
Event management
3 Shirley Mortassagne
Mobile: 0763121416
4. Company
Industry
Dates
Position
Reason for leaving
Vodacom (Pty) Ltd
Telecommunications
1 April
Executive Personal Assistant
Completed temp assignment
Company Lanxess (Pty) Ltd
Industry Speciality Chemical Group / Mining
Dates 01/11/2011 – 03/02/2014
Position Exec PA to MD
Reason for leaving Company downsizing
Company Virgin Mobile South Africa (Pty) Ltd
Industry Telecommunications
Dates 19/01/2011 – 31/07/2011
Position Exec. PA to CEO
Reason for leaving PA returned from maternity leave
Company Maluleke Luthuli & Associates (Pty) Ltd
Industry Professional Services – Town Planners, development
management
Dates 22/08/2007 – 30/11//2010
Position Exec. PA to MD
Reason for leaving Retrenched
Company Sentinelle Global Investment (Propriety) Ltd
Industry Non-metallic mining & quarrying
Dates 08/05/2007 – 20/08/2007
Position Exec. PA to CEO
Reason for leaving Temp assignment, PA returned from sick leave
Company Deloitte & Touché South Africa
Industry Professional Services
Dates 12/02/2007 – 07/05/2007
Position PA to senior partners
Reason for leaving Temp position, position offered but declined offer
4 Shirley Mortassagne
Mobile: 0763121416
5. Company First Rand Banking Group (Pty) Ltd
Industry Banking, insurance & investment products
Dates 15/01/2007 – 09/02/2007
Position Exec PA to CEO Internal Risk and Auditing/Head of
Banking Group
Reason for leaving AA candidate was appointed
Company Afripalm Resources (Pty) Ltd
Industry Mining company that develops minerals and mining
projects
Dates 26/09/2006 – 23/12/2006
Position Exec PA to CEO
Reason for leaving AA candidate was appointed
Company Jonah Capital (Pty) Ltd
Industry Investment / Financial services / Mining & exploration
Dates 17/05/2006 – 22/09/2006
Position Exec Ass to Chairperson, national and international
boards
Reason for leaving Temp assignment, permanent offer made but
declined offer
Company Net care Limited
Industry Investment Holding company, largest private
Hospital network in SA
Dates 10/04/2006 – 16/05/2006
Position Exec Ass to GM of Finance
Reason for leaving Temp Assignment, declined permanent offer
5 Shirley Mortassagne
Mobile: 0763121416
6. VODACOM
Position: Exec PA to ME
Duties:
• managing email, responding on behalf of ME where applicable, handling of
personal and business diaries;
• Assisting ME with time management and ensuring he leaves office or finishes
existing meeting timeously to be prompt for next meeting, ensuring he has
relevant meeting material. Map, directions, parking information and contact
details.
• Interaction with management team to ensure they provide required
information for ME’s reporting.
• Setting up conference calls, providing dial in details and conference
material, ensuring relevant parties are able to attend while keeping different
time zones in mind.
• organization and co-ordination of meetings, i.e. board-meetings, briefings,
lunches, functions, ensuring that the executive is well-prepared for meetings;
• liaising with Government departments, Partners, NGO’s, Clients, Suppliers and
other staff members, building and maintaining relationships of the above;
• Travel arrangements: visas and the relevant supporting documentation,
flights, accommodation, vehicle hire or transfers, travelling with the executive
when required to take notes or dictation at meetings, or to provide general
assistance;
• Event Management, conferences, management meetings,
• Ensuring that vendors are opened and processed accurately
• screening telephone calls, enquiries, requests, and handling of the afore-
mentioned when appropriate;
• Implementation and maintenance of an efficient and effective filing system
• typing – agreements, correspondence, opinions and presentations, including
the formatting of agreements and tracking of changes and the preparation
of organograms and tables; board packs
• handling mail, faxes, files, telefaxing and scanning;
• Office administration
• Dealing with correspondence and taking dictation and minutes;
• devising and maintaining office systems to deal efficiently with paper flow;
• organizing and storing paperwork, documents and computer-based
information;
6 Shirley Mortassagne
Mobile: 0763121416
7. LANXESS
Position: Exec PA to MD
Lanxess is an international organisation. Head Office is in Germany.
In South we have four different sites:
The mine in Rustenburg. Process plants in Isethebe and Newcastle, with SA’s head
office based in Greenstone, Edenvale.
The company’s core business is specialised chemicals which are sold locally and to
the international market.
DUTIES
Communications duties:
• producing documents, memorandums, briefing papers, reports, board packs,
business plans and presentations;
• consistently assisting the executive to decide what to communicate and the
best forms of communication to use as well as getting the communication
out as quickly and as accurately as possible;
• write draft speeches and review proposed speech with the executive when
applicable;
Personal assistant duties:
• managing email, responding on behalf of MD where applicable, handling of
personal and business diaries;
• Assisting MD with time management and ensuring he leaves office or finishes
existing meeting timeously to be prompt for next meeting, ensuring he has
relevant meeting material. Map, directions, parking information and contact
details.
• Interaction with Management team to ensure they provide required
information for MD’s report to Germany.
• Setting up Conference calls, providing dial in details and conference
material, ensuring relevant parties are able to attend while keeping different
time zones in mind.
• Liaising with German Board Members when necessary. I.e. MD is on leave, or
indisposed.
• Organization and co-ordination of meetings, i.e. board-meetings, briefings,
lunches, functions etc. and ensuring that the executive is well-prepared for
meetings;
7 Shirley Mortassagne
Mobile: 0763121416
8. • liaising with Government departments, Partners, NGO’s, clients, suppliers and
other staff members, building and maintaining relationships of the above;
• Travel arrangements: visas and the relevant supporting documentation,
flights, accommodation, vehicle hire or transfers, travelling with the executive
when required to take notes or dictation at meetings, or to provide general
assistance;
• International guest relations: transfers to and from airports, sites i.e. Newcastle,
Isithebe, Rustenburg Mine, Greenstone Offices, sourcing of accommodation
and assisting with special requirements.
• greet and meet, of the aforesaid executives’ visitors;
• carrying out specific projects and research;
• Installation of In-house Travel Agent that reports internally to me
• Arranging getaways for German and other international guests, as well as
relevant entertainment during their stay.
• Event Management on a National Scale, conferences, Management
meetings off site every quarter. Ensuring that vendors are opened and
processed accurately for sign off by Germany, for payment.
• Expat relocation, support, renewing of work visas for the entire family,
sourcing a home, vehicles, school, gym, etc.
• SA Capex, tracking each sites capital expenditure, ensuring that paper work
is accurate and relevant parties have signed. Assisting MD with decision
making prior to submission to Germany
Secretarial duties:
• screening telephone calls, enquiries, requests, and handling of the afore-
mentioned when appropriate;
• Implementation and maintenance of an efficient and effective
filing/archiving system;
• typing – agreements, correspondence, opinions and presentations, including
the formatting of agreements and tracking of changes and the preparation
of organograms and tables; board packs
• handling mail, faxes, files, telefaxing and scanning;
• Office administration: assisting with project procedures – WIP: reconciliations,
billing, costing, cash flow, payment plan/schedules, reporting, budgeting,
forecasting;
• Dealing with correspondence and taking dictation and minutes;
• devising and maintaining office systems to deal efficiently with paper flow;
• organizing and storing paperwork, documents and computer-based
information;
8 Shirley Mortassagne
Mobile: 0763121416
9. VIRGIN MOBILE
Position: Exec PA to CEO
Duties:
• Manage and coordinate the CEO’s diary and appointments,
• Screen appointment requests as well as calls for the CEO,
• Ensure relevant documentation is prepared in advance of appointments,
• Receive CEO’s visitors and direct appropriately,
• Answer all incoming calls and make outgoing calls for the CEO’s office,
• Take messages for the office of the CEO and handle as appropriate,
• Attend to requests/queries from internal and external customers, general
public, etc.
• Ensure that all queries/complaints are dealt with and followed through,
• Function as a liaison in the office of the CEO,
• Schedule necessary meetings,
• ensure meeting venues are prepared and appropriate equipment and
meeting documentation is available,
• Remind CEO in time of meetings,
• Ensure meals and refreshments are arranged for meetings,
• Ensure minutes are taken, typed and distributed,
• Ensure all correspondence is typed and where appropriate drafted and
approved and ensure confidentiality,
• Manage and distribute internal and external correspondence for CEO’s
office,
• Ensure all documentation is kept in a safe and secure environment,
• Ensure all filing is done and up to date,
• Ensure accurate record keeping and relevant database input, Develop and
maintain a contacts data base,
• Ensure leave forms copies are sent to HR and a copy filed,
• Oversee use of CEO’s office equipment,
• Manage maintenance of CEO’s office equipment,
• Ensure ordering and maintain office refreshment levels,
• Prepare and manage operational budget for the support staff,
• Distribute mail within the office of the CEO,
• Order flowers for the office of the CEO
9 Shirley Mortassagne
Mobile: 0763121416
10. MALULEKE LUTHULI
Position: Exec PA to MD
Communications duties:
• producing documents, memorandums, briefing papers, reports, board packs,
business plans and presentations;
• consistently assisting the executive to decide what to communicate and the
best forms of communication to use as well as getting the communication
out as quickly and as accurately as possible;
• write draft speeches and review proposed speech with the executive when
applicable;
Personal assistant duties:
• managing email, personal and business diaries;
• organization and co-ordination of meetings, i.e. board-meetings, briefings,
lunches, functions etc and ensuring that the executive is well-prepared for
meetings;
• liaising with Government departments, Partners, NGO’s, clients, suppliers and
other staff members, building and maintaining relationships of the above;
• travel arrangements: visas and the relevant supporting documentation,
flights, accommodation, vehicle hire or transfers, travelling with the executive
when required to take notes or dictation at meetings, or to provide general
assistance;
• greet and meet, of the aforesaid executives’ visitors;
• carrying out specific projects and research;
SENTINELLE GLOBAL INVESTMENT
Position: Exec Ass to CEO
Duties:
• General: Screening of visitors and access to premises, screening of calls, diary
management, handling of all incoming/outgoing post. Liaising with personal
banker regarding company and personal accounts, correspondence, typing
etc. Co-ordinate meeting material, handling of personal matters i.e., security
at home, capuchin enclosure design, I.T. and office automation issues. Liaise
with Presidential offices, CEO’s, MD’s, Chair people, etc. both international
and local.
• Local travel arrangements: Only paper tickets, prepaid accommodation –
Executive/Presidential suite, chauffeured vehicle – driver on call 24hr
• Sub-Sahara travel arrangements: Charters, visas, flight plan and landing
permits, passenger listing, revising of menu, special dietary requirements –
food and beverages for duration of flight, receiving party details, preparation
of meeting material, chauffeured vehicle – driver on call 24hr, prepaid
10 Shirley Mortassagne
Mobile: 0763121416
11. accommodation for C.E.O. – Presidential suite, and his guests Executive
suites, transfers and accommodation for flight crew,
• International travel arrangements: travel routings, flight duration, carriers,
visas, class. Only paper tickets, chauffeured vehicle driver on call 24hrs,
prepaid Executive suites, preparation of meeting material
• Sentinelle’s international guest arrangements: Travel routings, flight duration,
carriers, visas, class. Transfers to and from airport, available driver on call,
whilst in South Africa, accommodation, arrange spending money for guests.
DELOITTE & TOUCHE
Position: Exec PA to Partners
(Enterprise Risk Serv. & Corporate Fin).
Duties:
• Co-ordinate meetings & conference calls, minutes, manage diaries, handling
of all incoming / outgoing post and email. Correspondence, typing,
screening of calls, co-ordinate meeting material, handling and arranging of
personal matters, International and local travel arrangements
FIRST RAND BANKING GROUP
Position: Exec PA to CEO
Internal Risk and Auditing/Head of Banking Group Compliance
Duties:
• Co-ordinate board meetings, minutes, event management, managing diary,
handling of all post and email, correspondence, typing, screening of calls,
co-ordinate meeting material
AFRIPALM RESOURCES
Position: Exec PA to CEO
Duties:
• Co-ordinate and assist staff with the running of residence, assist international
guests and co-ordinate their travel arrangements and requirements, assist
international business associates when in the country,
• Co-ordinate board meetings, event management, assist the family with travel
arrangements, manage personal and business diaries, handling of
incoming/outgoing post and email, local and international travel
arrangements, chartering of aircraft, accommodation, transfers, and
meetings. Liaise with Presidential offices, CEO’s, MD’s, Chair people, etc. both
international and local, visa applications, co-ordinate banking affairs locally
11 Shirley Mortassagne
Mobile: 0763121416
12. and internationally, implemented new filing and archiving system, petty cash,
correspondence, Typing, building and maintaining of relationships, overall
office administrator and office management
JONAH CAPITAL
Position: Exec Assistant to Sir Sam Jonah
(Sir Sam and I were based at the Jonah Capital office I worked entirely for the
individual. Sir Sam sits on 15 different boards internationally as the Chairman and
has various other interests)
• Duties: Co-ordinate and assist staff with the running of his residence,
assist his international house guests and co-ordinate their travel arrangements
and requirements, assist international business associates when in the country,
co-ordinate board meetings, minutes, event management, assist the family
with travel arrangements internationally, manage his personal and business
(local and international) diaries, handling of Sir Sam’s email, local and
international travel arrangements, chartering of aircraft, accommodation,
transfers, meetings. Liaise with President’s offices, CEO’s, Chair people, etc.
both international and local, visa applications, letters of Invite – supporting
documents for visa applications,
• co-ordinate his banking affairs locally and internationally, implemented new
filing and archiving system, petty cash, housekeeping, correspondence,
typing, building and maintaining of relationships, overall office administrator
NETCARE
Position: Exec Ass to GM of Finance (National Hospital Division)
Duties:
• Screening calls, diary management, minutes, typing, correspondence, power
point presentations, assist with management reports.
12 Shirley Mortassagne
Mobile: 0763121416
