1. ANITA W. MENEZES
anitawilliam2001@yahoo.co.in/anitawilliam@gmail.com
Objective
To provide strategic back office support to the organization with dedication and
competence to enhance progressive and qualitative growth.
Overview
 Team Player and Transparent
 Competitive Spirit and Positive Attitude
 Quick Learner and flexibility to adapt to change
 Warmand Pleasant Personality
Professional Experience
Piramal Enterprises Limited September 2012 to till Date
Executive Assistant to Head Global Supply Chain & Vice President
(Supply Chain Team & HR)
EA functions:
 MIS review – Setting up regular monthly MIS review globally, preparing MOM
and Coordinate for Team MIS Review & Milestone Tracker Data from
concerned individuals.
 Create contract Management Database with some of the Key Packaging
Vendors for tracking schedule, payment terms & other terms to ensure
business continuity.
 Collation & Creation of Common Data Sharing Platformfor SOP's /Policies/MIS
in Sharepoint
 OTIF : Key Packaging materials – making sure 100% On time in Full material
management is achieved.
Secretarial Functions:
 Responsible for all incoming correspondence and determining proper
direction and action for incoming mails.
 Managing the calendar of Head- Global Supply Chain, V.P Supply Chain and
V.P. HR and support for the proper direction of the meeting.
 Arranging Video Conferences internal locations and also arranging external
VC’s globally.
 Coordinating Domestic and International teleconferenceusing Dial in details/
DSNL, within the organization and other entities at the scheduled time.
 Arranging Conference rooms internally as per the meeting schedule and
coordinating with concerned person for smooth functioning of the meeting.
 Maintaining confidentiality of personnel records and project files and also
maintaining all the vendor agreements.
 Managing visits of senior management team across various locations.

2. Administration Function:-
 Coordinating for the domestic and international travel such as visa process
documentation, Ticket booking, Hotel Booking, Agenda, and Logistics end to
end. Also assisting them with the directions using Google map.
 Taking care of outbound meetings for the entire department i.e Agenda,
Venue, booking, Travel, Vehicle booking, Conferences for the meeting
Allotting rooms as per the grade etc..
 Maintaining & keeping track of their all business related expenses &
submitting those for reimbursement to accounts department e.g. hotel,
mobile, medical, travel expenses etc.
 Assistance given to Supply Chain Team for Dial in details and setting Con-call
/ DSNL calls as per the schedule.
 Assisting the Supply Chain and HR Team for Video Conference internal
/external.
Procurement:-
 Converting Purchase Requisition of Packing Materials to Purchase order
through SAP.
 Once released sending the PDF to the vendor and follow up with themfor the
dispatch of the material.
 Follow up for Indirect Material purchase of Hyderabad Unit and updating the
departmental head weekly basis.
Special Projects:-
Competency Mapping:-
 Handled the project independently with regards to arranging the workshop,
Competency based Interview, Talent Review Dialogue.
 CSI Survey – Uploading the survey, follow up with the respondents, export and
collate the data from the website.
Bisleri International Pvt. Ltd. April 2007 to August 2012
Purchase Executive December 2010 to August 2012
Handling the Procurement of materials for the following departments: MARKETING,
PRODUCTION, MAINTENANCE, CAPEX, QUALITY, ADMINISTRATION, & SHIPPING
 Developing all Marketing POP/Merchandise items such as Danglers, Poster,
buntings, Garden Umbrella, T Shirts, Caps, Ice Boxes, etc.
 Procurement of day to day expenses material like printing & stationery, spare
parts, hardware items, vehicle parts, Lab chemicals Marketing items like,
wipes, dealer boards, banners etc as per requisition received from all
department like production, accounts, sales , automobile, marketing
department etc.
 Developing vendors PAN India level and finalizing contract – Vendor
Management.
 New vendor development- generating quotation, comparison and
negotiation with Vendors for best rate with approval.

3.  Developing all Promotional Items of HR Dept. like corporate gifts, staff gifts,
sales team motivating gifts etc.
 Developing various vendors for SGA such as Visicoolers, Hot and cold
dispensers, Chotu kool etc.
 Follow- up for material with suppliers for timely delivery and keeping informed
to stores
 Co-ordination with Accounts department for Vendors payment as per the
terms of the PO.
 Keeping record of all material procured with coordination of stores
department.
 Monitoring and controlling resources and overseeing the spending of Money
by regularly reminding the concerned department about unused stock lying
at stores.
 Sorting out the outstanding issues of vendors with coordination of PAN India
Units.
 Identify, Source and Develop new vendors as per Marketing Department’s
requirement.
 Maintaining & Tracking the proper Inventory level of Marketing Stores
 Fulfill the requirement of the spares for Maintenance Department for the Filler,
Labeller, Sidel, ITW, etc.
 Cater the requirement of Quality, Administration and Shipping departments.
 Establish Annual Maintenance Contracts for Quality Equipment’s, Testing
AMC’s, Air Conditioner AMC’s, Chiller and Weighing Balance AMC’s etc.
 ISO related activities of maintaining MIS information, Vendor Development,
Rating and Analysis.
 Adhering to the online requisition of other Departments and raising the PO as
per the requests given.
Personal Assistant to Director April 2007 to December 2010
 Responsible for all incoming correspondence and determining proper
direction and action for incoming mails.
 Co-ordinate with all departments for the proper report about production,
sales, shipping, daily load out/in etc.
 Answering phone calls, noting down the messages fixing up appointments
etc.
 Arranging & organizing meetings and conferences & noting down the
minutes & circulating them.
 Arranging for All India Sales meet and organizing their Accommodation and
Hotel Bookings.
 Coordinating for Day to day courier services.
 Checking the call log of Directors and Payment Process.
 Assisting to prepare presentation of monthly meeting of All India Conference
at Corporate.
 Preparing & Submitting the Daily Executive report with co-ordination of all
other departments.
 Arranging Day to day travelling of Managers, Accommodation, Petrol Bill,
handling petty cash etc.

4.  Assisting Directors for monthly reports containing with recruitments,
promotions, increments, transfers, preparation offer letters, appointment
letters, etc.
Citizen World Travels Pvt. Ltd. (IATA) July 2005 to March 2007
Executive Secretary to Chairman
 Take and transcribe dictation, type correspondence, greeting visitors,
Providing Information, answer telephone calls, Noting Messages Fixing
Appointments etc.,
 Prepare and maintain files and records and drafting Official Letters,
Cordinating Conferences and Meetings, and Handling all ticketing and travel
schedules of Managing Director.
 Handling all hotel bookings for clients according to booking Schedule.
 Responsible for all incoming correspondenceand determining proper
direction and action for incoming mails.
 Responsible for variousaspects related to administrativefunctions of office.
 Co-ordinating with Transport Department about the daily bookings
 Handling special eventssuch as Travel World 2007 & TTF/OTM 2007 etc.
 Handling of Investment Portfolioof CMD.
 Updation & renewal of licenses, Insurances, permits of Commercial and
personal vehicles.
Sah Petroleums Limited September 2003 to June 2005
Executive Secretary to General Manager
Works related to Secretarial Functions like Correspondence, Filing, Attending Calls,
Making Hotel Arrangements, Travel arrangements and keeping a record of their
membership cards of clubs etc.
Fixing Appointments, Taking appointments, Noting Messages etc.
Coordinating with other branch about requirements of the Customer for product.
Handling works such as : Co-Ordinating with the Factory regards New Sample
Handling the EDP Section – Back ups and E-mails
Joshua Inc December 1998 to August 2003
Accounts Executive cum Office Secretary
Handled all day to day office Correspondence
Worked and managed the Tally system
Handled all banking operations like DD’s, Deposits, Withdrawals, Overdraft and
liaison with banking officials
Maintenance of the work schedules worksheet
Maintenance of recordsand accounts of clients
Coordinating with corporate clients and celebritieswith bookings and appointments
Assisting in Audit work
Handled all administrative functions

5. Academic Background
MBA (Post Graduation Diploma Business Administration in Supply Chain
Management) - Welingkars Instituteof Management
Bachelor of Commerce - Mangalore University
Technical Background
Diploma in Computers from Aptech Computers
Computer Applications
MS Office 2007
Tally 4.5 and 6.3, ERP (Navision)
Internet
Outlook Express
Knowledgeof SAP
Knowledgeof ERP
Personal Information
Date of Birth : 27, July 1976
Address : 25, Sahayog Nagar,
Chimat Pada, Marol Naka,
Andheri (E), Mumbai – 59.
Contact No. : 9820651029
Languages Known : English, Hindi, Konkani, Kannada
Notice Period : 45 days.