« PRODUCTIVITY Of the Best
Leaders SECRETS The

Jacob Shriar Director of Content
at Officevibe Kevin Kruse New York Times best selling author Hello

- THE SECRET TO TIME
MANAGEMENT - EXAMPLES FROM GREAT LEADERS - BONUS CONTENT + Q&A What we’ll cover - 3 BIGGEST PROBLEMS LEADERS FACE AND WHAT YOU CAN DO TO FIX THEM

15 SECRETS SUCCESSFUL PEOPLE KNOW
ABOUT TIME MANAGEMENT Most of this presentation is from this book. You should definitely get a copy!

PROBLEMS
LEADERS FACE
Part 1

PROBLEMS LEADERS FACE 1. EMAIL
OVERLOAD 2. TOO MANY MEETINGS 3. TIME MANAGEMENT

304 weekly business emails received
on average 10 IQ points lost when fielding constant email, the same as missing an entire night's sleep 16 minutes spent refocusing after handling incoming email 36 PROBLEMS LEADERS FACE: Email Overload EMAIL OVERLOAD times the average employee checks their email in an hour

PROBLEMS LEADERS FACE: Email Overload
When someone emails you, you actually get a small rush of dopamine.

(Unfortunately, it’s brief and followed
by a sinking feeling once you realize it’s just another problem to deal with.) PROBLEMS LEADERS FACE: Email Overload

Checking and responding to email
so frequently and habitually, we’re building our agendas around everyone else’s goals, rather than our own. PROBLEMS LEADERS FACE: Email Overload FOCUS ON YOURSELF

Inbox Zero is an approach
to email management aimed at keeping the inbox empty - or almost empty - at all times. PROBLEMS LEADERS FACE: Email Overload INBOX ZERO

In the US alone, over
$37 billion dollars worth of time are wasted on meetings per year! PROBLEMS LEADERS FACE: Too Many Meetings TOO MANY MEETINGS

PROBLEMS LEADERS FACE: Too Many
Meetings The average person goes to 62 meetings in a month, senior leaders likely much more than that. TOO MANY MEETINGS

Interesting finding! PROBLEMS LEADERS FACE:
Too Many Meetings Half hour or less 50% 60% 70% 80% Meeting Length %ofMeetingsExtremely orVeryProductive Half hour to one hour One hour to five hours Five hours or more 58% 61% 67% 80% Meetings in America Study by Verizon

PROBLEMS LEADERS FACE: Too Many
Meetings - No clear purpose - No agenda - Attendees come unprepared - Attendees lose focus after a while PROBLEMS WITH MOST MEETINGS

PROBLEMS LEADERS FACE: Too Many
Meetings SOUNDS FAMILIAR?

PROBLEMS LEADERS FACE: Too Many
Meetings - Set clear objectives - Make sure all participants have the agenda and all documents well in-advance - Arrive or call-in a few minutes early so the meeting can begin promptly - Give everyone a chance to talk - Moderate the discussion to make sure it stays focused HOW TO MAKE MEETINGS BETTER

3 biggest mistakes: PROBLEMS LEADERS
FACE: Time Management - Working overtime - Multitasking - Not prioritizing TIME MANAGEMENT

PROBLEMS LEADERS FACE: Time Management
WORKING OVERTIME In some companies, productivity is measured by how many hours an employee spends at their desk.

PROBLEMS LEADERS FACE: Time Management
This is the wrong attitude to have. Research clearly shows that it lowers performance and causes mental and physical health issues.

PROBLEMS LEADERS FACE: Time Management
- According to research, working longer hours increases your risk of depression - All that time spent sitting at work is doing massive damage to your body

PROBLEMS LEADERS FACE: Time Management
- People who work longer report sleeping less, which obviously has massive effects on your health - Working 10 or more hours per day leads to a 60% increase in risk of cardiovascular problems

PROBLEMS LEADERS FACE: Time Management
In another study, people who worked 55 hours per week showed poorer vocabulary and reasoning than those who worked 40 hours.

PROBLEMS LEADERS FACE: Time Management
Some studies indicate that knowledge workers are the most productive when they work 35 hours a week.

PROBLEMS LEADERS FACE: Time Management
start 2 weeks 4 weeks 6 weeks 8 weeks Productivity 40 hours a week (steady) 60 hours a week (declining) Graphing productivity and overtime Eric Dodds on Productivity

PROBLEMS LEADERS FACE: Time Management
Working more produces more, but with DIMINISHING RETURNS OVER TIME.

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PROBLEMS LEADERS FACE: Time Management
In a really interesting study, managers couldn’t tell the difference between employees who actually worked 80 hours a week and those who just pretended to. Boston University’s Questrom School of Business Study

PROBLEMS LEADERS FACE: Time Management
MULTITASKING What you call multitasking is really task-switching.

PROBLEMS LEADERS FACE: Time Management
WHY? Our brains have a finite amount of attention.

PROBLEMS LEADERS FACE: Time Management
Another issue with multitasking is you never fully get “IN THE ZONE”

PROBLEMS LEADERS FACE: Time Management
Pay your bills all at once, then send your emails all at once. Each task requires a specific mindset, and once you get in a groove you should stay there and finish. DO THINGS IN BATCHES THE SOLUTION?

PROBLEMS LEADERS FACE: Time Management
Challenge Skills High High Low Low Flow Channel Anxiety Boredom The Flow. After Mihaly Csikszentmihalyi, The Flow (1990), p. 74

PROBLEMS LEADERS FACE: Time Management
Studies suggest that productivity can be reduced by as much as 40 percent by the mental blocks created when people switch tasks.

PROBLEMS LEADERS FACE: Time Management
“The difference between successful people and very successful people is that very successful people say “no” to almost everything.” - Warren Buffet NOT PRIORITIZING

PROBLEMS LEADERS FACE: Time Management
to tasks that bring low or almost no result. WE SHOULD STOP SAYING YES

PROBLEMS LEADERS FACE: Time Management
Pareto Principle - 80/20 Rules 20% 20% 80% 80% Result Effort For many events, roughly 80% of the results come from 20% of the effort.

PROBLEMS LEADERS FACE: Time Management
(nicely) LEARN HOW TO SAY NO

PROBLEMS LEADERS FACE: Time Management
2 powerful ways to say NO

PROBLEMS LEADERS FACE: Time Management
2 powerful ways to say NO 1. Rehearse a specific response 2. Make your excuse more concrete

PROBLEMS LEADERS FACE: Time Management
The secret to time management? MANAGE YOUR ENERGY NOT YOUR TIME

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MANAGE YOUR
ENERGY
Part 2

MANAGE YOUR ENERGY “The number
of hours in a day is fixed, but the quantity and quality of energy available to us is not” - Tony Schwartz

50+ years ago, a sleep
researcher named Nathan Kleitman discovered that when we sleep, we go through a period of light to deep, then back to light. MANAGE YOUR ENERGY THIS PROCESS TAKES 90 MINUTES

He later discovered, that our
bodies operate by the same 90 minute rhythm during the day. This is what’s known as our “ULTRADIAN RHYTHM” MANAGE YOUR ENERGY

Waveform of Life Ultradian Rhythm
Activity Peak Wavelength Rest 90 20 20 20 90 90 90 Trough MANAGE YOUR ENERGY

In a famous study of
violinists, psychologist Anders Ericsson found that the top performers all had the same practice characteristics: MANAGE YOUR ENERGY

- They practiced in the
morning - They practiced for three sessions - Each session was 90 minutes or less MANAGE YOUR ENERGY - There was a 20 minute break between each session

EXAMPLES FROM THE BEST
LEADERS Part 3

EXAMPLES FROM THE BEST LEADERS
The best leaders have 2 things in common: They wake up early and they have a morning routine.

EXAMPLES FROM THE BEST LEADERS
“Morning is wonderful. Its only drawback is that it comes at such an inconvenient time of day.” Glen Cook Contemporary American science fiction and fantasy writer

EXAMPLES FROM THE BEST LEADERS
But...research shows that early risers tend to be HAPPIER

EXAMPLES FROM THE BEST LEADERS
Square CEO Jack Dorsey wakes up at 5:30am to meditate and go for a six-mile jog.

EXAMPLES FROM THE BEST LEADERS
Anna Wintour wakes up every morning at 5:45am to play an hour of tennis.

EXAMPLES FROM THE BEST LEADERS
GE CEO Jeff Immelt gets up at 5:30am every day for a cardio workout.

EXAMPLES FROM THE BEST LEADERS
Richard Branson wakes up at 5:45am to exercise before an early breakfast.

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Taking some time for yourself
in the morning allows you consciously FOCUS ON YOURSELF EXAMPLES FROM THE BEST LEADERS

You can take time to
exercise, meditate, read, write. ALL THINGS TO HELP YOU IMPROVE EXAMPLES FROM THE BEST LEADERS

WORK-LIFE BALANCE Too many of
us don’t understand the importance of balancing work and our personal lives. WORK-LIFE BALANCE

In fact, in a study
done by Accenture, they found that having a good work life balance is the key to a successful career. WORK-LIFE BALANCE

The power of downtime for
the brain: The “default mode network” is what happens to the brain when it is resting. WORK-LIFE BALANCE

It turns out, the brain
is doing anything but resting. It’s actively working to process and make sense of anything new that it learned in the last day. WORK-LIFE BALANCE

What If you’re not a
morning person? WORK-LIFE BALANCE

No worries!
WORK-LIFE BALANCE

YOU CAN BUILD IS AS
A HABIT. BUILD YOUR MORNING ROUTINE

To wake up earlier, you
want to slowly build this habit over time. BUILD YOUR MORNING ROUTINE

As an example, your schedule
could look like this: - Week 1 - wake up at 6:45am - Week 2 - wake up at 6:30am - Week 3 - wake up at 6:15am - Week 4 - wake up at 6:00am BUILD YOUR MORNING ROUTINE

Most people do one of
two things when they first wake up: - Check their email - Check Facebook/Twitter/Instagram BUILD YOUR MORNING ROUTINE

DON’T DO THIS. BUILD YOUR
MORNING ROUTINE

Take advantage of the fact
that this time is just for you and only do things that will benefit you like exercise, writing, reading, etc. BUILD YOUR MORNING ROUTINE

Becoming a better leader takes
time. It’s about BUILDING BETTER HABITS INTO YOUR LIFE BUILD YOUR MORNING ROUTINE

KEY TAKEAWAYS
KEY TAKEAWAYS

DON’T MULTITASK DON’T WORK OVERTIME
LEARN TO SAY NO FIND YOUR MOST IMPORTANT TASK (MIT) KEY TAKEAWAYS

CHECK EMAIL ONLY AFTER MIT
IS DONE MANAGE YOUR ENERGY NOT YOUR TIME DEVELOP A MORNING ROUTINE USE YOUR MORNINGS TO FOCUS ON YOURSELF KEY TAKEAWAYS

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BONUS CONTENT BUNDLE The Ultimate Bundle To Become A Better Leader