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- 1. SERAJ UL HAQ DCE, Member Power (Set-up) serajulhaq@paec.gov.pk, serajulhaq@gmail.com 0332-7655537
- 2. Mayfly 2
- 3. Mayfly 3
- 4. Exercise
- 5. List Five important things in your life Mention time you give to each a day Exercise
- 6. What do we, the Humans demand from life?
- 10. What does life demand in return?
- 14. 86,400 Bucks deposited in your bank account each day. But…. You have to spend it wisely all in one day. No carry over You’d spend it all, Right?
- 15. Time is a Non Renewable Resource Once it is gone, it is gone. You will never see this moment again.
- 16. Yesterday is History, Tomorrow’s a Mystery But Today is a Gift, That’s Why They Call it The Present
- 17. 17 What is Time Mangement ?
- 18. “the act or process of planning and exercising conscious control over the amount of time spent on specific activities, especially to increase effectiveness, efficiency or productivity”
- 19. improved productivity On time deliverables, better performance Increased efficiency through better use of resources Time Management benefits in Organization 19 Less crisis management, Happy life
- 20. Time Management Dealing with other People Optimizing your time
- 21. 21 Time as a Resource
- 22. VS =
- 23. Time is Money How much do you cost ? Your Salary Rs 555,000/month [including all perks, overheads] 555,000 𝑅𝑠 𝑀𝑜𝑛𝑡ℎ 22 𝑊𝑜𝑟𝑘𝑑𝑎𝑦 𝑚𝑜𝑛𝑡ℎ × 7 ℎ𝑟 𝑊𝑜𝑟𝑘𝑑𝑎𝑦 Rs. 3600 /hr
- 25. Who makes the time Budget ?
- 26. Can we loan time ?
- 27. Can we loan time ? We cannot have 26 hours in one day. But we can loan time :
- 28. Can we loan time ? We cannot have 26 hours in one day. But we can loan time : From work to having fun with friends From Family time to watching TV From Sleep to Work We have to repay it and with heavy interest anyway.
- 29. 30 Present oriented Be Present Oriented, accept the realities
- 30. Attitudes towards Time 31 Past oriented: Both positive and Negative Present oriented: Happy, Pleasure seeking Future oriented: Worried?/Hopeful
- 31. 32 Estimating Time Under Estimate Over Estimate Stress, people want completion Deadline may mismatch the requirement Poor output quality Stress, time pressure Deadline may be missed Poor output quality
- 32. 33 Estimating Time What ever you do estimate it Look, how much time it took when done Compare and reason
- 33. 34
- 34. 35
- 36. Stress Burnout Crises management Firefighting Focus on the immediate Social Media Watching TV PubG IMPORTANT URGENT YES NO YES NO Must do
- 37. 38 Quadrants 1 & 4 From these which ones will you do first ?
- 38. Short term focus Crises management Low value on goals Vision – Planning Long term goals Perspective - Future Self Improvement, Learning Proactive approach Stress reduction Stress Burnout Crises management Firefighting Focus on the immediate Social Media Watching TV PubG IMPORTANT URGENT YES NO YES NO Must do Drop/Delegate Do it
- 39. Learn to Say No (in professional manner) Coherence ability to get on with people Balance Focus Flexibility Portability The situation must be rare Say NO IMPORTANT URGENT YES NO YES NO Must do Drop/Delegate Do it with planning Characteristics of a Quadrant 4 Person
- 40. Top Five Time Wasters 2 1 3 4 5
- 41. Top Five Time Wasters 2 3 4 5
- 42. Non productive Gossips in working hours Top Five Time Wasters 3 4 5
- 43. Non productive Gossips in working hours Top Five Time Wasters 3 4 5
- 44. Non productive Gossips in working hours Top Five Time Wasters 3 4 5
- 45. Non productive Gossips in working hours Top Five Time Wasters 3 4 5
- 47. 48 Busy Work Just because you are busy does not mean that you are productive. To be productive, you need to be effective and efficient
- 48. 49 Busy Work Effectiveness Efficiency Doing the right things correctly Doing the right things
- 49. Busy v Productive Work Problem No 1: Procrastination Putting off doing the things that you should be doing at this point!
- 50. Low performance Missed deadlines Procrastination leads to: Missed Promotion!!
- 51. Reasons for Procrastination:- it will go away if I don’t do it Will do on target date to save time Do the enjoyable one first Too much work, less time Tired Laziness
- 52. How to Stop Procrastinating ?
- 53. Set deadlines Setting realistically achievable deadlines gives you something to aim for. If you don’t have a set deadline you’ll find you continuously put things off.
- 54. Break tasks into smaller parts Breaking big tasks down into smaller sections makes them seem more achievable and less time-consuming and daunting.
- 55. Write a list--- Place keeping If you have a lot of things to do, write a list of everything that needs doing. Once a task is done, tick it off the list. This will bring a sense of achievement and help spur you on to complete more time-consuming work.
- 57. Set yourself rewards For example, you could promise yourself a coffee and a cake or a trip to the cinema once you get an assignment finished. Rewards help you to focus on the task in hand.
- 58. 59 Overload & Overwhelm Overload - Objective Having more work than your time and resources available for. Overwhelm - Subjective The stress response when we perceive our workload as greater than we can handle. Each is very different and has to be managed in a different way
- 59. 60 Overwhelm Know the enemy List all the items that need to be done Delete the least important tasks
- 60. 61 Overwhelm delete items that can be deferred for 24 hours In remaining items, tick the ones that can be done quickly even if not perfectly Now handle the big rocks one at a time
- 61. Overload Delegate » What if someone else can do it Defer » What if I don’t do it now 62
- 62. Overload Diminish » What if I don’t do all of it Drop » What if I don’t do it ? If you cannot delegate, defer, diminish, drop – Then 63
- 63. DO IT ! 64
- 64. 65 Schedule your Priorities to avoid crisis
- 65. Eat that frog first
- 66. Delegation Delegate for the right reasons –not for work you don’t want to do Work that you find difficult to do Not as a punishment 67
- 67. Delegation Delegate because it is more efficient Delegate –it shows trust-develop skills Maybe a new way is found to do the job 68
- 68. 70
- 69. 71 Failing to Plan is Planning to Fail
- 70. “80:20 Rule”
- 72. • 20% of the input creates 80% of the result. • 20% of the bugs in software are cause 80% of the crashes. • 80% of the work is usually done by 20% of the people. • In most parties 80% of the food will be consumed by 20% of people. Examples
- 73. 20% of the activities consume 80% of your time Find them and make them productive
- 74. Some Rules
- 75. set Limits
- 77. Learn to say no
- 78. Break problems down into smaller more manageable pieces
- 79. Reduce your screen time if more than 2 hours on the average beyond your work
- 80. Replace negative relationships with positive ones
- 81. Develop outside activities – hobbies, social events, education, etc
- 82. Seek advice from others, know and seek professional help
- 84. Negative thinking and stress cause illness The first line of defense is changing your behaviour!
- 85. Change your Behaviour Be assertive, Get organised Humour, Diversion and distraction
- 86. EXERCISE Exercise daily for 30 – 45 min.
- 87. Sleep
- 88. Sleep Do Don’t
- 89. Healthy Diet
- 90. Eat simple & eat fresh. Eat a diet low in fat, high in complex carbohydrates. Reduce caffeine intake.
- 93. 96
- 95. 98 Summary Don’t procrastinate – Manage Your Time Today Start planning- make a 'do list' - start –TODAY Set and agree priorities to distinguish between urgent and important tasks Time is all we have and one day….
- 96. Lets enjoy Our Life with TM…..