Effective Time Management Techniques to Teach Your Employees Do we ever really manage time? It frequently feels like our work week manages us. The reality of effective time management isn’t to try and squeeze more and more productive minutes out of every day, but to find ways to focus energy and effort into those hours we allocate to work.Effective time management, however, is a competency we can master (and teach) that will improve the quality of our lives both at work and at home. In today’s complex world, we have more and more distractions and demands on our time, so it’s extremely important to master techniques of time management to make the most of a resource that is not renewable, never repeats and is limited each day. In this webinar we’ll provide effective time management techniques for yourself and your employees. www.bizlibrary.com

2. Presenter:
Chris Osborn
Vice President of Marketing
cosborn@bizlibrary.com
@chrisosbornstl
.
Host:
Jessica Petry
Sr. Marketing Specialist
jpetry@bizlibrary.com
@JessLPetry
Follow along and participate on Twitter: #BIZWEBINAR @BizLibrary

3. Improve employee performance with the largest
and fastest-growing library of training videos.

4. What we hope you’ll take-away:
Time Management might be an oxymoron, however we can make smarter choices
to gain productivity.
Some ideas you can implement right away to get more productive time out of
your already busy day.

5. Time Management
The ability to use one’s time effectively
and productively.
Our focus is “time management” in a work context.

6. Poll Question:
How many screens, tabs and/or applications do
you have open right now? Be honest…
a. 1-5
b. 5-10
c. 11-15
d. 15 -20
e. I lost count…

7. There is no time management, only
choice management.
Kevin Eikenberry

8. Poll Question:
Multi-Tasking
a. A skill or competency
b. No more than a “buzz word” and a myth

9. Multi-Tasking

13. The term Information Overload was
first coined in 1970 by Alvin Toffler,
American sociologist, futurologist and
author of the book Future Shock.

14. If he only knew…

15. Stress. Good or Bad?

16. A life without stress can sometimes be a life without significance. But
how you interpret the body’s response makes all the difference. A lot
of new research shows that it’s possible to develop your self-awareness
to the extent that you can approach something in a positive way, that for
another person would be negatively stressful. Another person might feel
flooded or overwhelmed, but you can develop a way to approach the
data in a constructive manner.
Source: Dan Siegel, Author of Brainstorm: The Power And Purpose Of The Teenage Brain,
featured in the article, Data Overload and the Myth of Multi-Tasking

17. Can we keep up?

18. Time Challenges Meetings
Email
Do more with less
Work/life balance
Work or learn

19. Meetings
Stand up and get moving!

20. Email
OMG my inbox!

21. Doing more with less
You’ve heard it… over and over and over and over
and over and over and over and over and over
and over and over and over and over.

22. Work / Life Balance
Constant adjustments based on what balance
looks like to you.

23. Work or Learn
“Work is learning and learning is the work.”
- Harold Jarche

24. Micro-Learning
Is it really learning?
Well – yes . . . in every essential way.
1. No cognitive overload
2. Observation = mastery/learning
3. Easy to spaced intervals between videos
4. Target content that is important to learner
5. Interleaving (hugely increases learning) by using
multiple styles
6. Testing (forced recall) helps increase mastery

25. PLANNING
AHEAD
Keys to Time Management
UNPLUG COMMUNICATION DECISION
MAKING
EMBRACE BREAKS MINIMIZE
DISTRACTIONS
SELF-AWARENESS

26. Plan for the next day, before leaving work.
• You have a sense of what to expect tomorrow.
• You sleep better without thinking about work.
• It helps you to compartmentalize work and home.
• You wake with a purpose, a sense of the day. You are
less reactive.
• You will know if you made realistic plans for the day.
• You avoid the decision dilemma. These are the time gaps when
you ask yourself, ”What should I do next?”
• You have a clear focus, which reduces your stress level.
• You enjoy family time more. You are present and focused.
Planning Ahead
SOURCE: Laura Stack, Time Management: How to Control Your
Day in an Uncontrollable Workplace

27. Unplug

28. Communication Strategies
1. Understand communication
preferences
2. Use the right channel based
on priority
3. Be conscientious of the
audience
4. Know who needs and wants
to know

29. Decision Making
1. Prioritizing
2. Overcoming analysis
paralysis
3. Act now, adjust later

30. Urgent
Not Important
Urgent
Important
Not Urgent
Not Important
Not Urgent
Important
Steven Covey’s Time
Management Grid

31. Activity Plan Activity Review
Strategic
Initiative or
Business Impact
Project /
Task
Name
Task
Description
% Time Comments Activity
Completed
Yes / No
If No, %
Complete
Planning and Scheduling

32. 11
minutes

33. Minimize Distractions
1. Limit technology
interruptions
2. Organize workspace
3. Self-management skills

34. Embrace Breaks and Energize
1. Human physiology is wired for
breaks . . . bursts of energy and
time to recharge
2. Breaks = improved productivity
3. Mental and physical breaks are
both needed

35. IT’S 3 P.M. ON A
WORKDAY...
How do you beat the
slump?
According to a recent University of Michigan study, the
most common strategies are checking email, switching
tasks, or making a to-do list. However, none of these
tactics actually improved employees' sense of energy.
What did: learning something new.
"The more actively you can engage your brain, the more
alerting an activity is going to be," says John Caldwell,
Ph.D., a fatigue management specialist and former NASA
researcher. "You can actually overcome a good bit of
sleep pressure just by engaging in something
interesting."
So brush up on your Excel skills, for example, or watch a
short video.
Login at www.companycollege.com/YOURURL

36. Develop Self Awareness
What motivates me? Why?
What does not motivate me? Why?
What do I need personally and
professionally now?

37. Key Take-Aways
Time is finite. We can’t really manage it. Instead we need to focus on our choices
and mindset.
Key techniques you can use and teach your employee to improve time
management: planning ahead, unplug, communication, decision making,
embrace breaks, minimize distractions, develop self awareness

38. Planning and Scheduling for Results
Insights and
Strategies
Video Series
Jan Durrans shares her strategies
for being organized and achieving
results in several key ways,
including: committing to a regular
written plan, chunking down
projects, regular review and
accountability, discipline and
mindset for success and more!

39. Best Practices, Skills and Tools
Time Management
Video Series
Managing the Time of Your Life Part I
Managing the Time of Your Life Part II
Planning Your Week
Prioritize Your Tasks
Creating Extra Time
Working More Efficiently
Getting Organized
Stop Procrastinating

40. Improve employee performance with the largest
and fastest-growing library of training videos.
Let us know through the poll or
click the “free trial” button.

41. Chris Osborn
Vice President of Marketing
cosborn@bizlibrary.com
@chrisosbornstl
Jessica Petry
Sr. Marketing Specialist
jpetry@bizlibrary.com
@JessLPetry
@BizLibrary