Introduction to 5 s management

1. Introduction to 5S
Management
Group No - 08

2. An easy way of achieving major change in an office environment
A structure for establishing an orderly, clean and organised working environment
A way of identifying new problems and wastes that can then be resolved by staff
and managers
A way of encouraging everyone to be involved in improvement activities
A process for creating the best working environment to carry out your work and
run your business
what is 5S ?
It aims to :
 Improve safety.
 Remove waste from the work place.
 Increase quality.
 Provide an environment where continuous
improvement is embraced.
 Makes abnormalities immediately visible.

3. Office: Before and after 5S…

4. What are the 5S ? (Activity)
1st S
2nd S
3rd S
4th S
5th S

5. 3rd Class Workplace …

6. 2nd Class Workplace …
Necessary & Unnecessary items had been seperated within identified work area
(including inventory)

7. 1st Class Workplace …
Only Necessary supplies, tools and items are stored in the Work Environment.

8. Why 5S ?
5S are 5 necessary disciplines for maintaining a visual workplace.
5S Path

9. Benefits of 5’S
5S makes workplace more pleasant
5S helps in work efficiency
5S and safety go hand-in-hand
5S leads to better quality environment and higher
productivity

10. 1st Seiri (Sort)
To take out unnecessary items either sort , red tag or dispose them
Necessary:
Used for daily work
Used periodically
I am the source
Unnecessary:
Unsafe
Defective
Obselete or outdated
Unused
Extra or duplicate

11. 5S Red Tags are used to keep the process
of change going throughout the 5S
program while remaining organized in the
process. These 5S Red Tags are used for
visual management of a workspace, clearly
marking items that Need to be moved
creating workplace organization.
Red Tag Sample
5’S Red Tag

12. 2nd Seiton (Set in Order)
To arrange necessary items in a proper order so that they can be easily picked up
for use
Consider:
 Visual aids are encouraged in order to help understanding and
minimize complexity.
 Labeling locations where necessary items are kept when not in use,
especially moveable items.
 Labeling drawers and notebooks to identify their contents.

13. 3rd Seiso ( Shine)
To clean your workplace completely so that there is no dust anywhere.
 Defects are easier to see in a well-lit and clean environment.
 Machines that are clean and maintained work more efficiently and break down less often.
 A clean work area promotes improved morale and instills pride in the team members.

14. 4th Seiketsu ( Standardize)
“Do the right things the right way, every time!”
 Creating a consistent way of implementing the tasks that are performed on a daily
basis including “Sort,” “Set in Order,” and “Shine”

15. Benefits of Standardize
 Easier to train new employees
 Less room for errors and scrap
 Work area is more organized
 Work area is safer
Implementing Standardize
 Integrate the benefits found through Sort, Set in Order, and Shine into the
everyday work activity.
 Make it a way of life.
 It should be easily noticed when items are not in their place Keep it “visual”.
 All 5S activities should be scheduled at the frequency rate. Necessary to
maintain a clean, orderly, and safe work environment.

16. 5th Shitsuke (Sustain)
Sustain means that the 5S program has a discipline that ensures its continued success.
Sustain is basically about enforcing and accepting the discipline of 5S - make 5S a
habit
 Not letting external factors influence the application of the 5S principles

17. How do we do it?
 Inspect before and after working.
 Keep encouraging and recognising those who participate and never ignore those who
slacken.
 Use Information Boards to provide recognition to the team and to show visitors what
has been achieved.
 Keep talking about the 5S, don’t let them become a low status activity
 Use the results of 5S audits to drive continuous improvement
 Always be ready to “Red Tag”, or run further Red Tag events
“We are what we repeatedly do.
Excellaence, then, is not an act, but a habit.”