1. Louise Laine Sta Ana 1 | P a g e
LOUISE LAINE STA ANA
6 Tambongco Apartment Venus Street San Isidro, Taytay, Rizal, 1920  (H) +632 6500381  (C) +63917 5230800
staana.louiselaine@yahoo.com
PROFESSIONAL SUMMARY
Skilled and dedicated Senior Administrative Assistant and Project Coordinator offering 10 years
of experience in coordinating, planning, and supporting daily operational and administrative
functions. Proven track record of providing comprehensive support for executive-level staff,
excel at scheduling meetings, coordinating travel and managing all essential tasks. Highly
focused and results-oriented in supporting complex, deadline-driven operations. Recognized
for working well under extreme pressure and take initiative when necessary.
SKILLS
 Office Management
 Work prioritization
 Balancing key tasks
 Strong written and verbal communication
 Confidential information handling
 Adept at scheduling events and managing
calendars
 Ability to act as a liaison between higher
executives and other employees
 Good attention to detail
 Demonstrated ability to build rapport quickly
 Proficient in Microsoft Office Suite (Word,
PowerPoint, Excel)
WORK HISTORY
Project Coordinator Dec 2016 – Present
World Vision International Pasig City
 Provide leadership with the quality review group on one of the main projects within
Sponsorship called Annual Progress Reports (APR). This report contains updates and
developments of sponsored children and their communities which will be sent out to
sponsors all over the world.
 Trained and led staff as part of the quality assurance team to support the review of over
1,400 Annual Progress Report templates.
 Prepares daily reports to provide status, updates and issues to the leadership team that are
involved in the APR project.
Senior Administrative Assistant and Project Coordinator Mar 2013 – Nov 2016
World Vision International Pasig City
Executive level support and coordination of day to day business of former Senior Director of
Sponsorship Operations
 Assist in preparing and sending out memorandum, special instructions, and other
communication as defined by the Senior Director.

2. Louise Laine Sta Ana 2 | P a g e
 Coordination with management team for their monthly reporting requirement. This includes
gathering and consolidating of regular reports for the Senior Director's use.
 Coordinate and monitor scheduled activities and commitments, track document
submissions and making appropriate follow-up as necessary.
 Managed Senior Director's calendar to ensure that meeting schedules are on track and
resolving schedule conflicts. Sent out meeting notices and setting up face to face or online
meetings with different staff within the Sponsorship team, from Manila office and from
international offices.
 Manages travel requirements that includes coordination and negotiation of bookings with
travel agency, ticket issuance and visa application as needed.
 Compiling information and preparing reports such as liquidation of expenses and
reimbursements, check requests, and other related tasks.
 Maintained a file keeping and monitoring system, either electronically or manual,
considering the confidentiality of records for easy access of information to designated
users.
 Coordinate with different organizers/coordinators for logistical information of
events/meetings on behalf of the Senior Director.
Events Planning
 Provide overall logistical leadership, coordination, preparation, beforeand during meetings
and/or training done locally and internationally. In charge of overall planning of team’s
yearly retreat for more than 50 staff.
 Assists in preparing budget estimates for meetings and/or trainings that provides overview
to senior management team which contributes to their decision making.
 Provide documentation assistance during meetings and other similar events as required.
 Coordinate and negotiate with external vendors for such as hotels for venue, print shops for
production of materials, and others for events related concerns.
Other Administrative Tasks
 Appointed as chairman of our team's WeCare Committee. This committee's objective is to
promote a work culture (i.e. work processes) wherein work-life balance is enabled and
supported for all staff. Coordinated with members of committee in planning and
implementation of employeeengagement activities.
 Provide support with management team for ad-hoc relatedneeds. Coordinated
announcements and special instructions for all staff.
 Provide administrative support for Child Sponsorship team in Manila as needed.
Administrative Support Staff Nov 2006 – Mar 2013
World Vision International Pasig City
Support and coordination of day to day business of former Associate Director of Sponsorship
Field Operations
 Compiling information and preparing reports such as liquidation of expenses and
reimbursements, check requests, and other related tasks.
 Managed travel arrangements, visa applications and accommodations

3. Louise Laine Sta Ana 3 | P a g e
 Coordinate with various event/meeting organizers for logistical information on behalf of the
Associate Director
 Coordinate and set up online or face to face meetings with Regional Sponsorship
Coordinators across the partnership
Administrative Tasks
• Coordinate logistical needs of the Sponsorship group such as production & shipping of
project materials, training manuals, brochures and other similar activities to local and
international offices.
• Assisted with graphics work that was used in publications such as training materials, reports
and documents.
• Support in organizing meeting schedules, venue and other team meeting and/or workshop
related logistics
• Provide overall administrative task to Sponsorship Department within Manila office.
• Performs other related functions as may be necessary and delegated from time to time.
EDUCATION
2003 Far Eastern University
Bachelor of Science Major in Psychology
Training
2014 Yellow Belt Lean Six Sigma