1. MALYN KRISTEL A. CALINGASAN
Address: Al Shoibi Tower, Al Nhada, Sharjah, UAE
Mobile No.: +97150 430 3055
Email Address: malyncalingasan@yahoo.com
Visa Status: Mother – Sponsorship Visa
I am organized, determined, detailed-oriented Secretary with excellent communication skills, responsible for
supporting high-level executives & able to provide administrative support, performs numerous duties in different
office environments. Being conscientious in time, I am confident in managing a busy workload and work well
under pressure to ensure that an office functions smoothly by combining hard work & dedication.
February – present
Sales Secretary to the Director of Sales
Mideast Data Systems (Part of Midis Group) - Site & Power Dubai, UAE
 Prepares and edits sales quotation for: (Generators, UPS, CCU & Raised-floor) in average amount of AED
1 million.
 Assist in doing and printing material submittals (Technical & Commercial Proposal) and Project’s
Operation Manuals.
 Communicate with clients in submitting and collectingcontracts/agreements.
 Administers and processes all Petty Cash transactions for Project and Sales team
 Prepares Reimbursement Claims on a weekly basis
 Answers and screens sales phone calls and redirect them with the responsible salesengineer.
 Schedule executive’s agenda and assist in planning appointments, board meetings, & conferences.
 Coordinate travel arrangements; prepares itineraries; compiles and maintains travel vouchers and records.
 Contact respective applicants for interview and arrange interviewschedule.
 Read and analyze incoming memos, submissions, and reports, using word processing, spreadsheet,
database, or presentation software to determine their significance and plan their distribution.
 Maintain electronic and paper records ensuring information is organized and easilyaccessible
 Receives incoming invoices and relays outgoing cheques for suppliers.
 Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effectiveorders.
November – February 2016
Receptionist/Office Coordinator (on-call basis)
Zurich Insurance, Emaar Square/DIFC Branch – Dubai UAE
 Welcomes visitors by greeting them, in person or on the telephone & answering or transferring inquiries.
 Sustains security by following procedures; monitoring logbook; issuing visitorbadges.
 Receives and sorts daily mail/deliveries/couriers.
 Maintains leave records for all departments
 Updates appointment calendars and schedules business meetings in conference rooms.
 Responsible for transport & travel booking and hotel reservations.
 Manage files, record systems, office supplies & coordinate with accounts department forLPO.
.
May – November 2015
HR/Admin Assistant (6 months temporary contract)
Khazan Meat Factory, Sharjah U.A.E.
 Arrange and manage documents for applying new Sharjah visa, labor contract, and emirates ID, & monitor the
staff expiry details, new visa status and new staff formalities.
 In charge for Job Initiation Forms, ATR Recruitment Forms, Employee Variance Forms, Employee
Clearance Forms, Leave Forms, Rejoining Forms. Passport Requests and Permission Slip Requests
 Prepares monthly reports such as Disciplinary Action Report, Sick Leave Report, & Ticket Request
 Writes letters, correspondences, certificates and internal memos.
 Coordinate with Admin Manager in reviewing candidates CV and contact them in a most professional way for
an interview purposes.
 Provides secretarial support in a daily basis by answering phone calls or relaying messages/inquiries, scheduling
appointments and managing meetings for Admin Manager.
 Maintains employee’s information by entering and updating their data in Master Staff File.
 Organize and Arrange Personal Files drawer.
WORK EXPERIENCE
CAREER OBJECTIVE

2. ACADEMIC QUALIFICATIONS
June 2013 – February 2015
Administrative Assistant– Department of Foreign Affairs, Philippines
 Answers phone calls and communicate positively with different government agencies andNGO's.
 Schedule and coordinate meetings for Principal Assistant, & attend divisional meeting to provide the whole
transcript of the minutes-of-the meeting.
 Perform data entry, computer reports and various other paperwork-related clericaltasks.
 Provide general administrative and clerical support: mailing, scanning, faxing and copying to management
 Write memorandum circulars, internal memos, reports, & open, sort, and distribute incoming correspondence
 Read and analyze news, situations, issues, and challenges & provide accurate information related to PH-
China Relations.
 Holder of Bachelor’s Degree with Honors
Bachelor of Arts in Foreign Service major in
International Trade
Lyceum of the Philippines University – Philippines
A.Y. 2011 – 2015
 High School Graduate
The New Filipino Private School
Sharjah, UAE
A.Y. 2007 – 2011
 Graduate with Academic Awards (Honorable Award)
College of International Relations, Lyceum of the Philippines University – Manila
April 2015
 Dean’s Honor List
College of International Relations, Lyceum of the Philippines University –Manila
AY 2012– 2015
 Best in Group Thesis Dissertation
ICT in the Philippines, March 2015
College of International Relations, Lyceum of the Philippines University –Manila
 Knowledge of Microsoft Office & Adobe (Words, Excel, Outlook,Power Point)
 Skillfulness in writing quotations, reports/correspondence (memorandum circulars, special reports, letter of
credit, sales letter, estimates, quotation, invoice and minutes of the meeting)
 Aptness to be the first point of contact on the telephone or face to face, for customers, visitors and other
professionals.
 Expertise in creating and implementing new administrative systems, such as record management.
 Ability to work effectively as part of a team in a multi-cultural environment and to copy with pressure in a
positive manner while working to deadlines within a busy and demanding environment.
 Eager to engage in professional development activities in order to develop and improve new and current skills,
and to adapt to the evolving needs of the organization
 Commercially minded, team player and result-oriented admin personnel.
 Best Practices in HR Seminar
Hotel Park Raegis, Dubai
26 March 2016
 Gulf Food Exhibition
Dubai World Trade Center
21-25 February 2016
 Arab Health Exhibition
Dubai World Trade Center
25-28 January 2016
1. Mathew Varghese - Accounts/Admin Manager
Mideast Data Systems
2. Khalid Yousef - Admin Manager
Khazan Meat Factory
3. Jagdeep Singh Dang- Assistant General Manager
United Car Rentals
REFERENCES
SEMINARS/ ACTIVITIES ATTENDED
SKILLS AND COMPETENCIES
ACHIEVEMENTS