Resume for Brenda Barber - Administrative Professional

1. Brenda Barber
613-699-7439 bbarber_10@hotmail.com
Profile
A detail oriented, proactive professional administrator able to work independently in a fast paced
work environment. A resourceful problem solver with a keen ability to get things done on time and
with the highest of quality.
Summary of Expertise
Over 15 years of experience in executive administration and support
Experience in completing procurement documents and processing requests for goods and services
Organization of committee meetings and annual general meetings
Event coordination and evaluation
Experience in calendar and email management for executives and managers
Writing and proofreading professional correspondence
Impeccable client service skills
Ability to effectively communicate orally and in writing
Exceptional organization and multitasking skills
Very dependable and adaptable
Exercises sound judgment
Experience in maintaining a budget
Knowledge of guidelines, policies and procedures related to financial management
Technical Expertise
Microsoft Office: Outlook, Word, Excel, PowerPoint, WordPerfect, TRECS/MECS, SAP,
Microsoft Dynamics NAV 5.0, Lotus Notes, Access, Simply Accounting, Timetrax. GEAC, CISCO
IP Phone system, Freelance Graphics, Travel Access, PMRA Learns
Education and Professional Development
Insights Discovery 2014
Introduction to How Ottawa Works 2014
Navigating through Complexity - Beyond change Management 2014
Effective Interpersonal Communication 2013
Access to Information Act Awareness 2013
PMRA Learns Database Training 2011
CTC Train Canada – Microsoft Outlook – Level 2 2010
Hospitality Training Course - Government of Canada 2005
Web Master/ e-Commerce Business Specialist Mican Business College 2000

2. Media Communications – Algonquin College 1996
Certificate of Business and Office Administration - Ethel Gould Business College 1984

3. Professional Experience
Travel/Event Coordinator Agriculture Canada 2014
Research and Analysis Directorate
Co-ordinate all travel for Research and Analysis Directorate officials at international meetings,
obtaining necessary travel documents such as visas and/or passports.
Prepare expense claims for all travellers within RAD - ensuring adherence to departmental policies
and procedures
Facilitate departmental planning for attendance at conferences, committee meetings, training and
international meetings by coordinating RAD’s input to the Strategic Policy Event Plan. Ensuring
compliance to the Travel Directive on travel and hospitality, conference and event expenditures
Coordinate with Directors and Chiefs to hire students through FSWEP and Co-op University
Programs
Implement new policies and procedures related to the new travel solution with Hogg Robinson
Group ensuring compliance to the Travel Directive and Event Plan.
Trouble shoot with AAFC/HRG Travel Help Desk staff regarding difficulties related to the New
Travel Solution
Prepare SPB Off-Cycle/Post Authority Process for Events
Event Coordinator Health Canada 2011
Learning Development Services
Coordinate conferences/seminars/workshops including logistics of various meetings, reserving
conference rooms, preparing conference materials and AV requirements
Create Portal announcements for Health Canada learning events and other pertinent information
Provide events-related and logistical support pre, during and post special events
Prepare evaluations of learning events to monitor their success
Maintain Health Canada employee database with individual learning plans
Minute taking for section meetings
Executive & Legal Administrative Assistant Iogen Corporation 2010
Public Affairs/Legal Department
Provided support to 2 Executives and 2 Managers on an ongoing basis
Prepared all travel arrangements for executives
Prepared travel expense reports
Managed calendar, email and time control entries for the VP of Public Affairs
Prepared purchase orders and purchase requisitions for goods and services using Microsoft
Dynamics NAV 5
Arranged Iogen plant tours for delegates/visitors
Managed the Accounts Payable for both departments
Maintained multiple departmental databases
Prepared legal agreements such as Non Disclosure Agreements (NDA’s)
Utilize Cyberbahn and Dye & Durham for corporate searches and supplies
Updated and maintained conference reports
Prepared all correspondence for Marketing and Legal Departments
Finance and Contract Assistant – CR5 Health Canada 2009
Information Knowledge Management Division

4. Processed goods and services contracts obtaining all required approvals
Receipt, sorting, scanning, opening, inspecting, date stamping, routing, controlling, and distributing
of incoming mail/ items
Reconciled and processed invoices for payment to Accounting Services
Maintained complete records of financial transactions for IKMD
Responsible for taxi chits, petty cash, etc.
Provided standard services such as the order of name plates, business cards, processing Temporary
Help Services (THS) requests, purchase supplies for dedicated printers, etc.
Correspondence Coordinator - CR4 Health Canada 2006-2009 Health
Products and Food Branch Inspectorate
Director General’s Office
Managed Ministerial Executive Correspondence System (MECS) - tracking all Ministerial, Deputy
Minister and Assistant Deputy Minister dockets, and other executive correspondence. Log in and
update and produce printouts of all outstanding dockets for follow-up and for reporting purposes.
Provided assistance and direction to the general public with regards to recalls and advisories related
to prescription drugs and natural health products
Scheduled meetings, conference calls and training workshops
Prepared travel arrangements and travel expense claims
Maintained and updated Medical Device database
Writing and proofreading professional correspondence
Prepared PowerPoint and multimedia presentations
Compiled data, statistics and other information
Prepared invoices and bank deposits
Administrative Assistant AS-1 Public Health Agency 2004-2006
Centre for Infectious Disease Prevention and Control
Director General’s Office
Managed Ministerial Executive Correspondence System (MECS)
Conducted general clerical duties including hospitality requests, completing travel arrangements
and expense claims
Assisted the Director with scheduling conference calls, meetings and agenda items
Trained staff on the use of MECS
Performed literature searches
Prepared presentations using PowerPoint and Lotus Freelance Graphics
Interacted with stakeholders from non-governmental organizations
Completed training requests
Ordered supplies and maintained inventory
Serviced office equipment and arranged for servicing in the case of major repairs
Photocopied and collated documents for distribution
Executive Assistant Vanguard Response Sys. Inc. 2003-2004
Assisted the CEO and General Counsel
Prepared transaction books
Manage all inquiries for company web site
Bookkeeping
Assisted the Legal Services staff with public company transactions
Organized and distributed press releases to the media

5. Co-ordinated and maintained marketing materials
Co-ordinated Annual General Meeting
Prepared expense reports
Booked all travel arrangements for executives
Legal Assistant Ogilvy Renault - 2000-2003
Prepared all correspondence for Senior Partners
Accounts receivable
Accounts payable
Input time entries (Timetrax)
Handled all client enquiries
Planned and organized monthly meetings
Updated client database utilizing Excel
Updated corporate minute books
Legal Assistant Vincent-Dagenais Gibson - 1999-2000
Assisted with the preparation of Corporate and Commercial law transactions
Worked with charities and not-for-profit and religious organizations
Prepared all correspondence for Senior Partners
Accounts receivable
Accounts payable
Input time entries (Timetrax)
Handled client enquiries
Updated corporate minute books
Administrative Assistant/Service Coordinator Urbandale Construction 1996-1998
Assisted with the preparation of new home sales contracts
Prepared marketing brochures
Updated budget spreadsheet in Excel for new home construction
Assisted VP of Construction
Assisted Service Manager
Booked Trades for service work in GEAC
Volunteer Work
AAFC Social Committee, Fundraising, Event Planning, Ottawa – 2013 – 2015
GCWCC United Way Campaign, Fundraising , Ottawa - September / 2009
Health Canada, Fundraising Volunteer, Ottawa - December / 2007 - January / 2008
Create various fundraising activities
Interests
Herbalist, guitar, acting, computers, jewelry making

6. Brenda Barber
PAGE 6/ NUMPAGES 6

7. Brenda Barber
PAGE 6/ NUMPAGES 6