Executive Assistant

1. Valerie M. Ruffin
8 Bainbridge Place, Unit 804
Newburgh, NY 12550
914-319-8262
ruffin.valerie@verizon.net
Work Experience:
Mount Sinai Health System
New York, NY 10029
Executive Assistant Senior Vice President & Chief Information Officer 10/2012 – 12/2012
Executive Assistant Vice President, Business Operations 12/2012 – present
 Coordinate, plan and schedule activities to ensure goals and objectives are accomplished for Information
Technology Department
 Coordinate administrative, secretarialand general office support coverage for IT Business Operations Group
 Maintain departmental time tracking employee files for 12 staff members
 Coordinate planning and logistical arrangements for conferences and meetings for Information Technology
Executives
 Coordinate and schedule monthly IT Town Hall meetings; prepare agenda, coordinate audio video locations for
all meetings; coordinate IT Leadership meetings and IT Management meetings
 Coordinate all IT Social Events; Ice Cream Socials, Value and Vision Awards,CIO Award,Business Partner of
the Year Award; maintain award submissions, coordinate plaque and award globes for winners, prepare award
certificates for winners
 Develops information flyers for all IT Social Events
 Coordinate monthly IT Calendar of Events for IT Department
 Manage busy calendar, coordinate meetings and appointments for Vice President and Senior Director, IT
Innovative Communications & Change Management
 Interface with department executives and senior management
 Process invoices and requisitions for other IT Departments
 Maintain office supplies; order and submit requisitions for supplies/furniture from vendors
 Coordinated IT Department Move for 700 + staff to new corporate headquarters
Temporary Consultant Assignments:
RBC Capital Markets 2009 – 2012
Executive Assistant, Municipal Finance – supported Department Head & Public Power Managing Directors
Lexis Nexis
Executive Assistant, Lexis Practice Advisor – supported LPA Team
AXA Equitable
Executive Assistant, Office of Diversity & Inclusion- supported SVP,Chief Diversity Officer and Director
Morgan Stanley
Executive Assistant, Prime Brokerage, Investment Management – supported Managing Director
Citi Private Bank
Administrative Assistant, Compliance – supported Director/RIM
 Processed and reconciled travel/entertainment expense reimbursements
 Coordinated planning and logistical arrangements for conferences,meetings both domestic and international
 Managed busy calendars,coordinated meetings and appointments and prepared itineraries for travel
 Interfaced with clients and department executives
 Screened telephone calls
 Compiled, bind and distribute presentations and reports
 Maintained department employee files
 Maintained office supplies

2. Oppenheimer & Co.,Inc 8/2006 – 9/2008
NewYork, NY
Administrative Assistant, Healthcare Investment Banking
 Provided administrative support to Managing Director, Executive Director and Director
 Processed and reconciled travel/entertainment expense reimbursements
 Coordinated planning and logistical arrangements for conferences,meetings both domestic and international
 Managed busy team calendars, coordinated meetings and appointments and prepared itineraries for travel
 Interfaced with clients and department executives
 Screened telephone calls
 Compiled and distributed confidential correspondence,presentations, reports and memos
 Maintained company and departmental files
 Maintained office supplies
Cain Brothers, LLC 3/2003 – 8/2006
NewYork, NY
Executive Assistant, Healthcare Investment Banking (moved with Senior Director)
 Provided administrative support to Senior Managing Director-Group Head,Managing Director and Executive
Director
 Coordinated planning and logistical arrangements for conferences,meetings both domestic and international
 Managed busy team calendars, coordinated meetings and appointments and prepared itineraries for travel
 Interfaced with clients and department executives
 Screened telephone calls
 Compiled and distributed confidential correspondence,presentations, reports and memos
 Maintained company and departmental files
 Maintained office supplies
COMPUTER SKILLS: Microsoft Access,Excel, Outlook, Power Point, Word, Concur, SAP