1. D. MARIE CLAYTON
3444 White Plains Road Bronx, NY 10467
(347) 284-8795 Mobile (347) 879-9647 Home
marieclayton@ymail.com
www.linkedin.com/in/dmarieclayton
PROFESSIONAL PROFILE
Talented Administrative Professional with extensive experience managing office priorities, front desk operations,
and administrative tasks to meet organizational objectives. Persuasive communicator and negotiator with a talent
for delivering comprehensive service and product information in fast-paced environments and diffusing volatile
situations with ease. Heavy calendar management, including coordinating events, training sessions and staff
schedules. Exceptional liaison with high-profile contacts, maintaining confidentiality and highest ethical standards.
Currently exploring opportunities in the communications, event planning and media / public relations industries in
order to add value to an organization.
Administrative Leadership • Project Management • Event Planning & Coordination • Vendor Relations
Database Administration • Document Management • Reception
CAREER HIGHLIGHTS
LIBRARY/RIL CLASS AIDE – The College of New Rochelle – Bronx, NY 01/15 – PRESENT
Assist students with locating items on shelves, as well as navigating the Gill library home page. Shelve books which
are on “Returns” shelf and clear tables/chairs/work areas. Consult with Reading, Information and Literacy instructor
about tasks for the class. Prepare the computer lab (turn on computers & printer). Assist students during the class
upon the instructor’s direction. Clear up the computer lab after the class is over (turn off SMART Board and
computers). Created an instructional brochure for JStor, one of the school’s research databases.
FRONT OFFICE ADMINISTRATION – Ruane, Cunniff and Goldfarb – New York, NY 01/12-02/14
Prime responsibilities were to provide a combination of senior level administrative support, with front office duties
monitoring ongoing needs of the office, seeking resolution on maintenance issues, and completing project-related
tasks under minimal supervision. Provided hospitality and meeting support as needed (scheduling conference
rooms, coordinating food orders and other logistics etc.). Coordinated daily messenger runs to clients. Assisted with
maintenance and procurement of office supplies. Booked travel, car and hotel arrangements, as needed.
Coordinated materials for meetings, training sessions and other activities (to include computer lap-top set up and
audio visual conferencing needs). Provided administrative and other miscellaneous support to Company President
and Senior Executive Management. Assisted as needed with research for materials, products and services as
requested by direct manager. Supported agency’s internal marketing and finance department with various
administrative initiatives.
ADMINISTRATIVE CLERK – Rider Job Center – Bronx, NY (Intern) 04/11-01/12
Answered and transferred telephone calls. Took messages, maintained client records, proficiently communicated
general information to staff & clients, created files and entered data by updating spreadsheets and databases.
ADMINISTRATIVE ASSISTANT – Atlanta Center for Self Sufficiency (Intern) – Atlanta, GA 10/10-12/10
Leveraged extensive administrative experience to manage a client database, created intake/outtake and
identification files and managed telephone system. Instrumental in maintaining a smooth process for resource
recommendations such as shelters, transitional housing, clothing, rent and utilities assistance. Managed database
project starting with a needs analysis, performed a data scrub, entered updated data and evaluated the system
before launching.
RECEPTIONIST/ADMINISTRATIVE SUPPORT – Condé Nast Publications – New York, NY 05/08-03/09
Delivered distinctive administrative support by greeting and announcing visitors, receiving packages, and operating
a multi-line phone system. Ensured a professional image for the organization throughout all interactions, entering
visitor information in the visitor authorization tracking system and scheduling conference rooms. Entrusted to train
new reception and administrative staff in Microsoft Office 2007 for various Condé Nast locations due to strong
technical proficiencies and communication skills. Streamlined operations and improved communication by
designing and establishing the Reception Services Group 2009 Reception Schedules and 2008 / 2009 Newsletters.
Selected to co-manage the attendance database as a result of strict adherence to confidentiality policies.
2. PRODUCTION COORDINATOR – Wear Me Apparel – New York, NY 06/02-03/08
Facilitated the day-to-day production operations in the realm of fashion through effective coordination of inventory
control, product design, shipping and receiving of samples, correspondence, research and fashion event planning.
Promoted innovative design presentation development by collaborating effectively with multiple team members and
departments. Executed comprehensive tracking systems for samples and current and past designs by
photographing and scanning garments, inputting serial numbers into production reports and daily log charts, and
maintaining an accurate and complete archive system. Improved the filing system for charts and art revisions to
guarantee speedy recovery of material.
TECHNICAL SKILLS
Microsoft Office: Create complex validation tables in Excel, PowerPoint presentations, relational databases in
Access, import an Excel worksheet as a table into an Access database, build mathematical formulas and develop
marketing plans and event budgets in Excel, produce mail merges and craft tables in Word based on Excel data.
Proficient with Google Docs, Sheets and Slides, OneFacility Visitor Management System, GUI and Tiny Term
tracking databases. Pitney Bowes postage meter and Multi-line Phone Systems.
MAC Programs: FileMaker Pro and QuarkXPress.
EDUCATION
The College of New Rochelle, School of New Resources, Bronx, NY Anticipated Graduation May 2016
Bachelor of Liberal Arts, Communication
Arts
Olinville Arms Security Guard Training School Completed both 8-Hour & 16-Hour
Training courses September 2014
COMMUNITY ACTIVITIES & ATTRIBUTES
Currently perform community service and administrative duties for Gun Hill Residents Council, Inc. in the capacity
of vice president. Prior to this, I was the secretary for this entity.
I became a board member of Neighborhood Housing Services of the North Bronx in December 2014.
WRITING & EDITING
* Research and write grant proposals. *Edit, write, manage and produce content for print, Web, intranet and other
media for publicity and public information purposes. *Organize and write procedural manuals and brochures.
* English tutor.
