The Project Management Process - Week 1

Project Management 1. What is Project Management

Week 1

Turn your phones off Picture by Mike Licht, NotionsCapital.com http://www.flickr.com/photos/notionscapital/869847216/

Welcome
2 parts
Intro – who am I, what we’ll be doing this semester, assessments
About projects – The Project Management Framework

First
Form into 12 Groups
1st

Revision Groups

Second
Your motivation
2nd

Who wants to be a project manager?

Who wants to work with a project manager?

When? Where? How?

A walk through the course outline Photo by Tricky at flickr http://www.flickr.com/photos/sovietuk/1432861455/sizes/o/

The textbook
Gray, C., & Larson, E. (2006). Project management – The managerial process (3rd ed.). NY: McGraw-Hill. 658.404 G791p3

Revision Week 13 Global IT Project Management Current Issues in Project Management Weeks 10 – 12 Managing Project Teams Project Conflict Management Performance Management Weeks 7 – 9 Managing Project Change Project Marketing Project Leadership Weeks 4 – 6 Project Management Framework Project Selection and Portfolio Management Project Management Plans Weeks 1 – 3

B 50% End of semester Final Examination A 15% Week 11, Wednesday 1 st October 4pm Week 7 Team Report A 15% Week 8, Wednesday 10 th September 4pm Week 2 Team Project Proposal (Stage-2) A 10% Week 5, Wednesday 20 th August 4pm Week 2 Team Project Proposal (Stage-1) A 10% Weeks 1-11 Weekly Tutorial Participation Task Type Weighting Due Date Release Date Assessment Task

View
> Notes Page

Week 1
The Project Management Framework

8 things you want to know
What is a Project?
Process Groups
The Triple Constraint
What is Project Management?
The Project Manager
Importance of Project Management
Project Management Framework
Integrated Approach

1. What is a Project?
All projects have a beginning, a middle and an end.
Beginning Middle End

A definition:
“ A temporary endeavor undertaken to accomplish a unique purpose”
Beginning Middle End

Source: CHAOS Report 1995 by the Standish Group
Access it here: h ttp://net.educause.edu/ir/library/pdf/NCP08083B.pdf
Not even completed Typically 189% over budget OTOBOS 53% Challenged 16% Success 31% Critical Failures 1994 1 2 3 4 5 6 7 8

More & more IT projects are starting each year
500K 300K 200K 1998 2001 2002 ?? 2007

Projects have a common set of characteristics which can also be defined by what they are not
A target outcome A defined life span Cross organisational participation New or unique Time, Cost and performance requirements

Explorations Go on indefinitely One team or one person working alone Creating the same thing multiple times No constraints on time, cost or performance What a project isn’t

Projects v Not Projects

Process Groups
All projects typically go through these five processes
Close Initiate Plan Monitor & Control Implement

A process is a series of actions directed towards a particular result.
Step 1 Step 2 Step 3 Result activity inputs outputs

Figure 1.1 Project Life Cycle (Gray & Larson, 2006, p6)

PMI and the PMBOK
www.pmi.org
PMP certification
Google PMBOK.pdf

There are alternatives to PMI
Numbers from Craig Brown (Sept 2007)
7,100 Australia AIPM 15,000 UK APM 30,000 Europe IPMA 240,000 USA PMI Number of members Head office Project Management Organisation

3. The Triple Constraint
Also known as the IRON TRIANGLE
Time Scope Cost

Figure 1.1 Triple Constraint of Project Management (Schwalbe, 2006, p8)

The Quadruple Constraint
Warning: Quality has many definitions
Quality Time Scope Cost

4. What is Project Management?
Advantages of Project Management
Better control of financial, physical, and human resources
Improved customer relations
Shorter development times
Lower costs
Higher quality and increased reliability
Higher profit margins
Improved productivity
Better internal coordination

5. The Project Manager
Week 6 – Leading Teams
Week 7 – Managing Teams

(Schwalbe, 2006, p17)

(Schwalbe, 2006, p22)

6. Importance of Project Management
Increased use of Project Management
Compressed product life cycle
Global competition
Knowledge explosion
Corporate downsizing
Increased customer focus
Development of Third World and closed economies

7. Project Management Framework
The PMBOK’s 9 Knowledge areas
Integration Management Time Management Cost Management Scope Management Quality Management HR Management Risk Management Communication Management Procurement Management

Figure 1.2 Project Management Framework (Schwalbe, 2006, p9)

8. Integrated Approach
Why would a team member be a stakeholder?
Stakeholders
are people involved in or affected by project activities
Stakeholders include:
Project sponsor
Project manager
Project team
Support staff
Customers
Suppliers
Opponents to the project

Project Team Suppliers Customers Opponents Sponsor & Supporters

The PMBOK’s 9 Knowledge areas

Time Management

Cost management

Scope Management

Quality Management

Remember this?
The first four knowledge areas are Core Functions

The next four knowledge areas are Facilitating Processes

HR Management

Risk Management

Communications Management

Procurement Management

What knowledge area do
contract labourers fall into?
Contract staff ? HR Management Procurement Management

Integration Management – pulling it all together

What if it’s not Integrated? Integration Management Time Management Cost Management Scope Management Quality Management HR Management Risk Management Communication Management Procurement Management

Figure 1.2 Integrated Management of Projects (Gray & Larson, 2006, p13)

Which ones are most important for projects?
Technical skills People Skills Budgeting, Scheduling, Documenting Leading, Motivating, Listening, Empathising

Figure 1.3 Technical and Sociocultural Dimensions of Project Management (Gray & Larson, 2006, p13)

BetterProjects.net
Title page pic care of dbking & CC @ Flickr
http://flickr.com/photos/bootbearwdc/20109566/

http://www.slideshare.net	326
http://www.betterprojects.net	270
http://www.karkhanisgroup.com	228
http://lessons-learned.persianblog.ir	222
http://www.programstep.info	70
http://www.upstartnation.biz	43
http://it.toolbox.com	36
http://dotnetshiksha.wordpress.com	35
http://www.opc-houston.com	30
http://rnvsu.com	14
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http://iphoneknowledge.blogspot.com	12
http://exploremusictogether.com	12
http://www.craigwbrown.net	9
http://karkhanisgroup.com	7
http://projmgtblog.blogspot.com	7
http://localhost	6
http://www.lmodules.com	6
http://www.rhysatwork.net	5
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https://ldsteams.ldschurch.org	5
http://marketingnt.posterous.com	4
http://moodle.forthvalley.ac.uk	4
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The Project Management Process - Week 1

by Craig Brown on Aug 06, 2008

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