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Factors for Successful Projects


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I had to do a quick ten minute presentation on "What are the factors needed for successful projects?" Here's what I came up with!

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Factors for Successful Projects

  1. 1. "What are the factors needed for successful projects?" Trevor Roberts
  2. 2. Triple Constraint <ul><li>Interacting constraints </li></ul><ul><li>A successful project balances these constraints </li></ul><ul><li>Given we can't have unlimited resources or unlimited time, we need to manage all three constraints </li></ul><ul><li>Project management gives the tools to do this </li></ul>
  3. 3. Factors Shared by Successful Projects <ul><li>Clear and agreed objectives </li></ul><ul><li>Committed and effective team </li></ul><ul><li>Planning </li></ul><ul><li>Management controls </li></ul><ul><li>Repeated reappraisal </li></ul><ul><li>Communication </li></ul>
  4. 4. Clear and agreed objectives <ul><li>discuss with stakeholders, people having the problem / who will use the end product </li></ul><ul><li>discuss with senior management and other stakeholders to gain buy-in - Business Case </li></ul><ul><li>formal requirements documentation signed off </li></ul>
  5. 5. Committed and effective team <ul><li>know and are eager to achieve objectives </li></ul><ul><li>have the skills necessary to do this </li></ul><ul><li>likely to be in place through the project </li></ul>
  6. 6. Planning <ul><li>route map from here to the solution </li></ul><ul><li>detailed enough to assign work </li></ul><ul><li>flexible enough to adapt to surprises </li></ul>
  7. 7. Management Controls <ul><li>track work being done </li></ul><ul><li>identify and deal with risks and issues </li></ul><ul><li>formal change control process </li></ul><ul><li>budgetary management </li></ul>
  8. 8. Repeated reappraisals <ul><li>has the environment changed? </li></ul><ul><li>have likely costs increased, or benefits reduced? </li></ul><ul><li>is the project still needed? </li></ul>
  9. 9. Communication <ul><li>ties everything else together </li></ul><ul><li>builds strong team </li></ul><ul><li>keeps stakeholders on board </li></ul><ul><li>provides yourself and others with the information needed </li></ul>
  10. 10. Summary <ul><li>Clear and agreed objectives </li></ul><ul><li>Committed and effective team </li></ul><ul><li>Planning </li></ul><ul><li>Management controls </li></ul><ul><li>Repeated reappraisal </li></ul><ul><li>Communication </li></ul><ul><li>Stakeholder buy-in, known destination </li></ul><ul><li>Capability and desire to perform well </li></ul><ul><li>Route to success </li></ul><ul><li>Guidance and cost control </li></ul><ul><li>Check project still valid </li></ul><ul><li>Ties everything together </li></ul>G I V E S
  11. 11. Questions? Trevor Roberts