Project Management Concepts (from PMBOK 5th Ed)


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Sharing with the community a training material I prepared relevant to the PMBOK 5th Ed. as part of my continuing practice in Project Management.

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Project Management Concepts (from PMBOK 5th Ed)

  1. 1. PROJECT MANAGEMENT Concepts and Cases Certified Six Sigma Black Belt Certified Project Management Professional (PMP) BPM Practitioner Jeremy Jay V. Lim
  2. 2. What is a Project? What is Project Life Cycle? What are Project Management Processes? Project Management Pillars
  4. 4. A Project is...
  5. 5. We do projects because.. Projects make it "possible" BUT Operational processes give us the results and benefits of the projects on an ongoing basis.
  6. 6. A Project is a means to create ...
  7. 7. A Project is...
  8. 8. A Project is...
  9. 9. A Project is... A Project is A TEMPORARY ENDEAVOR undertaken to create A UNIQUE PRODUCT, SERVICE or RESULT!
  10. 10. A Project is of ...
  11. 11. Keep in mind...
  12. 12. Keep in mind...
  13. 13. Keep in mind... There's always a challenge in a project Pushing too much in one direction causes problems on the other. It's called the "Project Constraints"
  14. 14. That's why Project Management is so important..
  15. 15. And the role and responsibilities of a project manager are ..
  16. 16. And the cross-cutting skills and traits of an effective project manager are ..
  17. 17. And the cross-cutting skills and traits of an effective project manager are ..
  18. 18. Now, Your Idea How many projects can a project manager handle at one time?
  20. 20. Project Life Cycle
  21. 21. Project Life Cycle Initiating Process Group. Those processes performed to define a new project or a new phase of an existing project by obtaining to start the project or phase.
  22. 22. Project Life Cycle Planning Process Group. Those processes required to establish the scope of the project, refine the objectives, and define the course of action required to attain the objectives that the project was undertaken to achieve.
  23. 23. Project Life Cycle Executing Process Group. Those processes performed to complete the work defined in the project management plan to satisfy the project specifications.
  24. 24. Project Life Cycle Monitoring & Controlling Process Group. Those processes required to track, review, and regulate the progress and performance of the project; identify any ares in which changes to the plan are required; and initiate the corresponding changes.
  25. 25. Project Life Cycle Closing Process Group. Those processes performed to finalize all activities across all Process Groups to formally close the project or phase.
  26. 26. Effort Spent in the Process Groups
  27. 27. Now, Your Idea How do you save a problematic or troubled project that no one wants to take?
  29. 29. PROJECT MANAGEMENT CORE PROCESSES Or Knowledge Areas Quality Cost Human Resources Communication Project Risk Procurement Integration Scope Schedule
  30. 30. Stakeholder Management Making sure that people concerned with the project are continuously engaged and their expectations met.
  31. 31. 6 6 7 4 3 4 3 6 4 4 47PM Processes
  32. 32. Initiating Planning Executing Monitoring & Controlling Closing Project Integration Project Scope Scheduling Project Cost Quality Human Resource Communications Project Risk Procurement Stakeholder Mgt
  33. 33. Project Integration: "Getting the job done" 4.1. Getting the project charter approved to be authorized to control the budget and assign resources 4.2. Planning all of the work that's going to happen throughout the project 4.3. Directing the work once it gets started 4.4. Monitoring the way the work progresses and looking for potential problems 4.5. Looking out for changes, understanding their impacts, and making sure they don't derail the project 4.6. Closing out the project and making sure that there are no loose ends when it's over
  34. 34. Project Integration: "Getting the job done"
  35. 35. Steps when making a Project Charter States the need, expected project benefit and the compelling reason to do the project
  36. 36. Steps after making a Project Charter Identify Stakeholders is part of Stakeholders Management
  37. 37. Project Scope: "Doing the right stuff"
  38. 38. Steps when defining Project Scope
  39. 39. When Project Scope is poorly defined
  40. 40. Project Schedule: "Getting it done on time"
  41. 41. Project Schedule: "Getting it done on time"
  42. 42. Steps when defining Project Schedule
  43. 43. Steps when defining Project Schedule
  44. 44. Different techniques of Determining Activity Duration
  45. 45. Computing Activity Duration with 3-Point Estimate
  46. 46. Let's try identifying the technique used
  47. 47. Project Cost: "Watching the Bottom Line"
  48. 48. Inputs Needed when Creating the Project Budget
  49. 49. Accuracy of Budget Forecast throughout the Life Cycle Variance 100% - (-50%) = 150% 50% - (-30%) = 80% -20% - (+30%) = 50% 20% - (-15%) = 80% 15% - (-10%) = 25*%
  50. 50. Steps when Creating Project Budget
  51. 51. Steps when Computing Project Costs
  52. 52. Behavior of Project Cost
  53. 53. Behavior of Project Cost (2)
  54. 54. Behavior of Project Cost (3)
  55. 55. Let's Compute Project Cost Performance
  56. 56. How to Interpret Project Cost Performance
  57. 57. Project Quality: "Getting it Right"
  58. 58. Steps when defining Project Quality
  59. 59. Human Resources: "Getting the team together"
  60. 60. Steps when Forming the Project Team
  61. 61. Tips when Forming the Project Team
  62. 62. Tips when Assigning Roles and Responsibilities
  63. 63. Steps when Forming the Project Team
  64. 64. Project Comm'ns: "Getting the words out"
  65. 65. 90% of the Project Manager's job is Communications
  66. 66. Communication Techniques
  67. 67. Ways of Communicating Out the Project Status
  68. 68. More People, More Connections
  69. 69. Let's try ...
  70. 70. Project Risk: "Planning for the Unknown"
  71. 71. Steps when Managing Project Risks
  72. 72. Let's Try...
  73. 73. Let's Try...
  74. 74. Project Procurement: "Getting some Help"
  75. 75. And remember, in each failed contracted service there is a frustrated project manager
  76. 76. Procurement is an Intuitive Process Plan what to contract Plan how to contract Contact Sellers re. Requirements Sellers bid for a contract Select best Seller Sign contract with Seller Monitor adherence to agreed contract Close out Contract
  77. 77. Let's Try...
  78. 78. Let's Try...
  79. 79. Steps when Managing Project Procurements
  80. 80. Steps when Managing Project Procurements
  81. 81. Stakeholders Mgt: "Managing Expectations"
  82. 82. Now, Your Idea Knowing the PM processes now, is there anything you would have done differently? Why?
  83. 83. Now, Your Idea How do you work with people not familiar with Project Management practices?
  84. 84. Updates on PMBOK from 4th Ed to 5th Ed
  85. 85. References 2013