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Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
Access 2007 lesson1
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Access 2007 lesson1

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  • 1. 1 ACCESS LESSONAccess – Lesson 1 1 ACCESS BASICS Microsoft Office 2007: Pasewark & Pasewark Introductory
  • 2. Objectives 2  Understand databases and database terminology.  Start Access, open a database and open an object.  Identify the parts of the Access screen.Access – Lesson 1  Navigate a datasheet.  Edit a record and undo a change. Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 3. Objectives (continued) 3  Select records and fields.  Delete a record.  Cut, copy, and paste data.  Change the appearance of a datasheet.Access – Lesson 1  Preview and print a table  Close an object and exit Access. Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 4. Vocabulary 4  Best fit  Compacting DatabaseAccess – Lesson 1   Database management system (DBMS)  Datasheet Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 5. Vocabulary (continued) 5  Datasheet selector  Field value  Datasheet view  Navigation Pane  Field  Record  Field name  Record selectorAccess – Lesson 1  Field selector Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 6. Database Basics 6  Access is a database management system (DBMS).  A DBMS allows you to store, retrieve, analyze, and print information.Access – Lesson 1  A DBMS does not have to be computerized, it can be file folders.  A computerized DBMS is much faster, more flexible, and more accurate. Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 7. Starting Access 7  Click the Start button.  Point to All Programs.  Click Microsoft Office.  Click Microsoft Office Access 2007.Access – Lesson 1 Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 8. 8Access – Lesson 1 Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 9. Opening a Database 9  A database is a collection of objects.  The objects work together to store, retrieve, display and summarize data.  The object types are tables, queries, forms, reports, macros and modules.Access – Lesson 1  When you open an existing database from the Open Recent Database pane, the Navigation Pane opens. Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 10. Identify database elements 10 Elements of databases A database stores information in an organized way, and makes it easy to get information in and out. Tables store data within the database.Access – Lesson 1 Forms make it easy to put data into tables. Queries pull out specific data. Reports put data in an easily-read format. Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 11. Database Objects in a Nutshell 11Access – Lesson 1 Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 12. 12Access – Lesson 1 Table Navigation Datasheet Panel Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 13. Interface of Access 2007 13 WindowAccess – Lesson 1 Navigation panel Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 14. Opening a Database 14 (continued)  Access Screen: Has a title bar, Quick Access toolbar, Ribbon, status bar.  Database Objects: The database file storesAccess – Lesson 1 the database objects.  Navigation Pane: Displays the objects contained in a database. When you double-click an object, it opens in the main part of the Access screen. Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 15. Opening a Database 15 (continued)  Working with Records A record is a complete set of data.  Each record is made up one or more fields.  Each field has a field name.Access – Lesson 1  The data in the field is the field value.  In Datasheet view, the table displays data in rows and columns in a datasheet.  You can use the pointer or keys to navigate to fields. Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 16. Records vs. Fields 16Access – Lesson 1 Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 17. Navigate a Table Datasheet 17Access – Lesson 1 Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 18. Record Navigation bar 18Access – Lesson 1 Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 19. Navigate the Datasheet with 19 KeysAccess – Lesson 1 Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 20. Select Datasheet, Record, and 20 FieldAccess – Lesson 1 Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 21. Resize the Row 21Access – Lesson 1 Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 22. Resize the Column 22Access – Lesson 1 Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 23. Move a Column 23Access – Lesson 1 Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 24. Access Theme Color 24Access – Lesson 1 Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 25. Print Preview 25Access – Lesson 1 Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 26. Editing Records 26  To make editing easier, use the record navigation bar.  If you make a mistake, you can click the Undo button on the Quick Access Toolbar.  Field selector selects the column.Access – Lesson 1  Record selector selects the row.  Datasheet selector selects the entire datasheet. Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 27. Editing Records (continued) 27  To delete a record, select the record and press Delete.  Deleting a record is permanent and cannot be restored with the Undo command.  The Cut, Copy, and Paste commands work theAccess – Lesson 1 same way as in other Office programs.  Be careful not to paste data over existing data you want to keep. Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 28. Changing Datasheet Layout 28  Changing Row Height: Drag the row border up or down, or specify an exact height.  Changing Column Width: Drag the column border or specify best fit for automatic adjustment to best column width.Access – Lesson 1  Rearranging Columns: Select field selector for column and drag to new location. Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 29. Changing Datasheet Layout (continued) 29  Freezing Columns: Use Freeze command on Home tab.  Changing the Background Row Color: Use Alternate Fill/Back Color on Home tab.Access – Lesson 1 Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 30. Previewing and Printing a Table 30  Before printing, view datasheet in Print Preview.  Print a datasheet by clicking the Office Button and pointing to Print.  The dialog box allows you to choose yourAccess – Lesson 1 printer and number of copies.  Click the Quick Print command to print datasheet without changing printer settings. Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 31. Saving and Closing Objects 31  When you change data, Access saves your changes automatically.  When you change format, you need to save your work by clicking the Save button on the Quick Access toolbar.Access – Lesson 1  You can close an object by clicking the Close button on the object window. Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 32. Compacting and Repairing a Database 32  Compacting a database rearranges how the data is stored to optimize performance.  Access combines compacting and repairingAccess – Lesson 1 into one process. Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 33. Closing a Database and Exiting Access 33  Close the database by clicking the Office Button, and then clicking Close Database.  Exit Access by clicking the Office Button and then clicking Exit Access.Access – Lesson 1  You can also close Access by clicking the Close button on the title bar. Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 34. Summary 34  Access is a database management system (DBMS).  A computerized DBMS allows you to store, retrieve, analyze and print information.Access – Lesson 1  A database is a collection of objects: tables, queries, forms, reports, macros and modules.  You can open an existing database from the Open Recent Database pane or by clicking the Office Button, then the Open command.  Access screen has a title bar, Quick Access Toolbar and Ribbon. Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 35. Summary (continued) 35  A record is a complete set of data. Each record is made up of fields. Each field has a field name. The data in the field is a field value.  Use your keyboard or the record navigation bar to navigate through a datasheet.  To select a row, click the record selector for the row.Access – Lesson 1  To select a field, click the field selector for the column.  To select all fields and rows, click the datasheet selector. Microsoft Office 2007: Introductory Pasewark & Pasewark
  • 36. Summary (continued) 36  To delete a record, select the record and press the Delete key.  Use Cut, Copy and Paste buttons to move and copy data.  You can make many layout changes, such as rowAccess – Lesson 1 height, column width and background color.  Before printing, use Print Preview to check settings.  To exit Access, click the Close button on the title bar. Microsoft Office 2007: Introductory Pasewark & Pasewark

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