This document summarizes a workshop for IT staff at the International Potato Center (CIP) on using barcodes and the GRIN-Global system. It discusses CIP's genebank environment and operations, the components of CIP's barcode kit including mobile devices and labels, various use cases for barcodes in different genebank activities, and the evolution and current status of CIP's barcode infrastructure. The overall goal is to improve data collection and tracking of genetic resources using automated identification and mobile computing technologies.

1. I L R I C A M P U S , A D D I S A B A B A E T H I O P I A
NOVEMBER 21, 2016
First Workshop for IT Staff
on Barcodes and GRIN-Global
Edwin Rojas (CIP)
Genebank Data System Manager
CIP Genebank IT Overview

2. Agenda
• Genebank Environment
• Barcode KIT Components
• Use Cases with Barcode KIT
• CIP Barcode KIT: Evolution & Status
• More Mobile Devices

4. Developers wants to be a code Ninja?

5. Do you see anyone sitting down in Genebank?
Key Solution: Use Barcode KIT to Improve data collection & capture data where activities occur
Cold Chambers/
Laboratories
Greenhouses Field
Genebank Environment: Where do they work ?

6. Genebank Environment: How does it happen ?
How many patterns do you see ?
Key Solution: Use the power of automatation throught mobile computing
To increase Genebank visibility and facilitate Germplasm Tracking/Monitoring
• Recurring operations
• Labor intensive: read/write in various stages
• Many labs & units coordinating
• Activities dependency

7. Agenda
• Genebank Environment
• Barcode KIT Components
• CIP Barcode KIT: Evolution & Status
• Use Cases with Barcode KIT
• More Mobile Devices

8. The barcode KIT refers to the components of a identification system needed to
implement a barcode system for automatic identification and data collection based in
a mobile solution. Rojas, E. (2006)
For Data Collection, Data Query and Print Barcodes Labels
Innovation to improve Genebank activities, providing cutting edge technology
Barcode KIT Components:

9. For Laboratory and Greenhouses
Barcode KIT Components:
For Laboratory and Greenhouses
Motorola MC67NA: WiFi, 3.5 inch, 8MP,
Windows Mobile 6.5 Zebra TC51: WiFi, 5 inch,
13MP, Android Zebra ET50NE: WiFi, 8 or 10 inch,
8MP, Windos 8.1 or Windows 10
Motorola MC9590-K: WiFi, 3.7 inch,
3MP, Windows Mobile 6.5

10. RFID Labels can be printer with a barcode
RFID Components
RFID is an identification system that use radio frequency, RFID labels receive and transmit radio
signals.
RFID labels can send instant alerts if a germplasm is moved out of a location.
RFID improve tracking greatly reducing the time spent searching the germplasm
because they say I am in that location or NOT.

11. Agenda
• Genebank Environment
• Barcode KIT Components
• Use Cases with Barcode KIT
• CIP Barcode KIT: Evolution & Status
• More Mobile Devices

12. Use case with Barcode KIT: Cryo Conservation
Label Content:
Computer readable (barcode): Lot Id (numeric)
Human readable: AccNumb, Lot Id, Dates of process
Software type: On Line
- Print instead writing on labels to
eliminate pen-based procedures.
- Scan instead reading labels to eliminate
delays and reduce human errors

13. Use case with Barcode KIT: Producing seeds by crossing
flowers in greenhouses.
Label Content:
Computer readable (barcode): Lot Id (numeric)
Human readable: AccNumb, Lot Id, ColNumber, SPP,
Dates of process
Software type: On Line

14. Use case with Barcode KIT: Chemicals & Supplies Inventory
Label Content:
Computer readable (barcode): Lot Id (Numeric)
Human readable: Lot Id, Product name, date
expiration,
manufacture
Software type: On Line
- Alerts when stocks are low or end
- Who use, when and quantity
- Search and query inventory
Barcode
Scanner

15. Use case with Barcode KIT: Herbarium collection
Label Content:
Computer readable (barcode): ColNumber
Human readable: AccNumb, ColNumber,
Plot, Date
Software type: Off Line
Label Content:
Computer readable (barcode): ColNumber
Human readable: AccNumb, ColNumber,
Plot, Date
Software type: Off Line

16. Use case with Barcode KIT: Herbarium collection
Label Content:
Computer readable (barcode): Shelf number
Human readable: Shelf number
Software type: On Line
Label Content:
Barcode: Lot Id
Human readable: Lot Id, accession number, accession name,
spp, date collected, plot number
Software type: On Line

17. Use case with Barcode KIT: In Vitro Conservation
Label Content:
Computer readable (barcode): Lot Id + Medium Id
Human readable: AccNumb, Lot Id, Medium, AcceName,
Collecting Number, Crop Abr., Taxon Abr., Breeder Code,
Date Regeneration, Health Status, Staff Id
Software type: On Line
- Print instead writing on labels to
eliminate pen-based procedures.
- Scan instead reading labels to eliminate
delays and reduce human errors

18. Use case with Barcode KIT: In Vitro Conservation

19. Use case with Barcode KIT: In Vitro Conservation
Label Content:
Computer readable (barcode): Location Number
Human readable: Location Number
Software type: On Line

20. Use case with Barcode KIT:
Greenhouse Diagnosis
Label Content:
Computer readable (barcode): Lot Id + Medium Id
Human readable: AccNumb, Lot Id, Medium, AcceName,
Collecting Number, Crop Abr., Taxon Abr., Breeder Code,
Date Regeneration, Health Status, Staff Id
Software type: On Line

21. Use case with Barcode KIT:
Greenhouse Diagnosis
Automation of daily procedures increases efficiency
and allow personnel to be employed in other activities.

22. Use case with Barcode KIT: Seed Conservation
Label Content:
Computer readable (barcode): Lot Id
Human readable: AccNumb, Lot Id, AcceName,
Collecting Number, Crop Abr., Taxon Abr., Breeder Code,
Date Regeneration, Staff Id
Software type: On Line

23. Use case with Barcode KIT: Seed Conservation
Label Content:
Computer readable (barcode): Location Number
Human readable: Location Number
Software type: On Line

24. Use case with Barcode KIT: Seed Conservation
Barcode increase accuracy by reducing the
likelihood of human errors from:
• Mislabeled (when write on labels)
• Misread germplasm ID (when read labels)

25. Use case with Barcode KIT: Seed Conservation

26. Use Case with Barcode KIT:
Field Conservation
Label Content:
Computer readable (barcode): AccNumb, Plot
Human readable: AccNumb, Plot, AcceName,
Collecting Number, Crop Abr., Taxon Abr., Breeder Code,
Date Sowing, Location Name
Software type: Off Line

27. Use Case with Barcode KIT:
DNA Storage
Label Content:
Computer readable (barcode): Location Number
Human readable: Location Number
Software type: On Line

28. Use Case with Barcode KIT:
DNA Storage
Label Content:
Computer readable (barcode): Lot Id
Human readable: Lot Id
Software type: On Line

29. Use case with Barcode KIT:
Sweetpotato Field Trials
Automation of daily procedures increases
efficiency and allow personnel to be employed
in other activities.

30. Use case with Barcode KIT:
Sweetpotato Field Trials Harvesting
Label Content:
Computer readable (barcode): Breeder Code, Plot, Repetition
Human readable: Breeder Code, Plot, Repetition,
Crop Abr., Date Sowing, Location Name, Trial Name
Software type: Off Line
Breeder code = Genotype name

31. Use case with Barcode KIT:
Sweetpotato Field Trials Harvesting

32. Use case with Barcode KIT:
In Vitro Potato GMOs

33. Use case with Barcode KIT:
In Vitro Potato GMOs
Label Content:
Computer readable (barcode): Lot Id + Medium Id
Human readable: AccNumb, Lot Id, Medium, AcceName,
Crop Abr., Biosafty Code,
Date Regeneration, Health Status, Staff Id
Software type: On Line

34. Use case with Barcode KIT:
In Vitro Potato GMOs
Label Content:
Computer readable (barcode): Location Number
Human readable: Location Number
Software type: On Line

35. Use case with Barcode KIT:
In Vitro Potato GMOs

36. Use case with Barcode KIT:
Forages Seed Pre-Germination Label Content:
Computer readable (barcode): AccNumb, Lot
Human readable: AccNumb, Lot , Taxon Name,
Date, Internal Request Number
Software type: Off Line

37. Use case with Barcode KIT:
Forages Seed Pre-Germination

38. Use case with Barcode KIT:
Forages Seed Pre-Germination

39. Use case with Barcode KIT:
Forages Seed Pre-Germination

40. Use case with Barcode KIT:
Forages Seed Dispatch
Label Content:
Computer readable (barcode): AccNumb, Lot
Human readable: AccNumb, Lot , Taxon Name,
Date, Field Name, Plot, FAO status
Software type: On Line

41. Use case with Barcode KIT:
Forages Seed Dispatch

42. Agenda
• Genebank Environment
• Barcode KIT Components
• Use Cases with Barcode KIT
• CIP Barcode KIT: Evolution & Status
• More Mobile Devices

43. Technologies for Systems Identification
Which Technology is best for Genebank ?
Lower
Higher
$
GPS
(Wide Area)
Barcode
(1D & 2D)
Passive RFID
(Short Range)
Selecting a Properly Identification System
One thousand labels:
with RFID: 150 dollars
with Barcode: 7 dollars
Active RFID
(Local Area)
Read/Detection Range
Movement
Cars, Trucks, Ships
Containers
Truck Trailers, Pallets
Genetic Resources
Seeds, Tubers, In Vitro,
DNA, Herbarium, Cryo
Genetic Resources
In Vitro, Samples In Labs.

44. CIP Barcode KIT: Evolution & Status
Hardware and Software Evolution in CIP
First Pilot for
In Vitro Potato
2000
Infrastructure
Design for all In vitro
& Greenhouse
2003 January
Infrastructure
for all In vitro
& Lima-Greenhouse
2003 November
Mobile
Applications
2004
Improve Infrastructure
and Wireless
Covertures
2005-2006
Improve Infrastructure,
Wireless Covertures,
Barcodes & more
Apps.
2010 2012-2015
Extend barcode KIT
CIP Regional Offices
Other Genebanks
CIP Genebank Inventory
25 PocketPC + 5 TabletPC
12 Desktop Barcode Printers
7 Mobile Barcode Printers
7 Handheld scanners
1 Million labels per year
2016
Build Cross platform
applications

45. CIP Barcode KIT: Evolution & Status
CIP Status 2015, Peru - Headquater
Barcode PocketPCs LAN Wireless
Potato Sweetpotato ARTCCrop/Areas
In vitro
Chamber
Cold Chamber
for Seeds
Cold Chamber
for Tubers
Greenhouses
Field
Pending Pending Pending
Laboratories
(DNA, Cryo, Herbarium)

46. CIP Barcode KIT: Evolution & Status
CIP Status 2015, Peru – Experimental Station
Barcode PocketPCs LAN Wireless
Potato Sweetpotato ARTCCrop/Areas
In vitro
Chamber
Tuber Storage
Room
Greenhouses
Field
Pending Pending PendingPending

47. CIP Barcode KIT: Evolution & Status
CIP Status 2015, Regional Office. Kenya, Ghana, Mozambique & Uganda
Barcode PocketPCs LAN Wireless
Potato Sweetpotato ARTCCrop/Areas
In vitro
Chamber
(PQS - Kenya)
Laboratories
(CIP BecA - Kenya)
Field
(Ghana, Uganda &
Mozambique)
Pending
PendingPending Pending
Pending Pending Pending
Pending
PC & Handheld
scanner
PC & Handheld
scanner
PC & Handheld
scanner

48. Agenda
• Genebank Environment
• Barcode KIT Components
• Use Cases with Barcode KIT
• CIP Barcode KIT: Evolution & Status
• More Mobile Devices

49. More Mobile Devices
Technology Companies Acquisitions & OS Evolution for Rugged Devices
OS: Windows 8.1, Android
Language Programing: ZPL II
Zebra: Handheld computers &
Barcode Printers
2014
OS: Windows CE or Windows PocketPC
Language Programing: ZPL I, ZPL II,EPL
Symbol: Handheld computers
Zebra: Barcode Printers
2000-2007
OS: Windows Mobile
Language Programing: ZPL II
Motorola: Handheld computers
Zebra: Barcode Printers
2007-2014

50. More Mobile Devices

51. More Mobile Devices
More code more complex

52. More Mobile Devices
Solution: Use an IT development environment that support cross platform devolping apps with
native support.
Xamarin Studio
for PC or MAC
Write application code once, and it runs on multiple platforms = iOS, Windows, Android,....
Visual Studio
for PC or MAC
(Community Edition 2015 with update 3)
https://www.visualstudio.com/vs/visual-studio-mac/

53. Thanks
and Spark your Imagination !

54. The International Potato Center (known by its Spanish acronym CIP) is
a research-for-development organization with a focus on potato, sweetpotato,
and Andean roots and tubers. CIP is dedicated to delivering sustainable
science-based solutions to the pressing world issues of hunger, poverty,
gender equity, climate change and the preservation of our Earth’s fragile
biodiversity and natural resources.
www.cipotato.org
CIP is a member of CGIAR
CGIAR is a global agriculture research partnership for a food secure future. Its
science is carried out by the 15 research centers who are members of the
CGIAR Consortium in collaboration with hundreds of partner organizations.
www.cgiar.org