Collaboration between CePaCT & CIP in Barcoding and Data Management, September 2019, Suva, Fiji

1. CePaCT GenebankStaff and EdwinRojas (CIP)
Agenda during the week
Exchange of technologies and best practice
in implementing barcodes and data
management forin Vitro.
 Meet with managers, curator, IT staff and
in Vitro users
 Visit CePaCT Genebank: laboratories, cold
chambers and greenhouses
 Present CIP IT Platformfordatabase,
barcoding, documentation, GRIN-Global
and international standards (DOIs,PDCI,
MCPD)
 Present CIP Genebank Quality System -
ISO 17025 forprocedures documentation
base on MicrosoftSharePoint
 Training on software tools and hardware
specifications foron-line data collection
supported by mobile computers with
barcode scanning (ScanPet Android &
Zebra Designer Prosoftware)
 Training on a free GIS tool to validate
accession coordinates
 Discuss next steps and future
collaboration
Collaborationbetween
CePaCT & CIP in
Barcoding and Data
Management
September 2019, Suva, Fiji
Purpose of Edwin's Rojas visiting
CePaCT Genebank for one week
 Start ITcollaboration between
CePaCT and CIP Genebank
 Exchange of technologies and best
practices
 Technology transfer on barcode
printing
 Technology transfer on data collection
 Technology transfer forin Vitro
database schema organization
 Integrate with international standard
minting DOIs in FAO-GLIS
 Promote documentation for
information management procedure
Organizers
Amit Sukal (CePaCT, Germplasm Health)
Noelle Anglin (CIP, Genebank Manager)
EdwinRojas (CIP,IT Specialist)
Main Participants
Albert Fiu (CePaCT, IT& Documentation)
Amit Sukal (CePaCT, Germplasm Health)
Logotonu Waqainabete (CePaCT, Curator)
Lutu Ulamila (CePaCT,in Vitro Lab.)
Designing & printing barcode labels.
Albert Fiu (IT staff, CePaCT) & Logotonu
Waqainabete (Curator, CePaCT)
GRIN-GLOBAL
PLATFORM
Promoting and Evaluating
GRIN-Global platform
https://www.grin-global.org/
https://www.facebook.com/gringlobal

2. ExtendingWiFiinsidethe Genebank.
LogotonuWaqainabete (Curator,CePaCT)
andAlbert Fiu(IT,CePaCT)
Collaboration focus and
understanding CIP IT
Platform
Reported and discussed…
In CIP Genebank, the daily operations are
supported using barcodes and on-line data
collectionto get more efficiency,this best
practice is extended to all procedures forall
accessions. Also aligned with public
repositories like FAO-GLIS, EASY-SMTA,
Genesys-PGR and FAO-WIEWStoelevate
data inter-operations to international
standards. The GRIN-Global platform is
being used to allow public users to request
germplasm https://cipotato.org/genebankcip/
and curators to update passport and related
information.
Barcodes on Labels
The barcodes labels implementation
are forin Vitro conservation,
distribution and germplasm
ubication inside the coldchambers
(shelf/rack).Also is needed to define
the label content to automate the
printing process base on ZPLII a
language printing forthermal
transfer technology.Differentmedia
labels presented for in Vitro, Seed,
Cryo and field conservation.
https://www.zebra.com/content/da
m/zebra/product-information/en-
us/brochures-datasheets/supplies-
accessories/supplies-selector-guide-
en-us.pdf
“Implement IT Best
Practices to get more
efficiency in the Genebank”
“Elevate to International
Standards the Genebank
Data Management”
Hardware specifications
A kit of thermal printers, mobile
computers and scanners are needed
to automate the operations.
Inside GRIN-Global and proposed in Vitro
database schema forCePaCT
For mobile computers:
https://www.zebra.com/us/en/products/mo
bile-computers/handheld/tc72-tc77-series-
touch-computer.html
For printers:
https://www.zebra.com/us/en/products/pri
nters/industrial/zt400-series.html
in Vitro Database Schema
 Reused the best patterns of GRIN-Global
database schema and CIP experience for
in Vitro
 Pattern 1: One accession number could
have many inventory numbers in
different collectionswith the notation of
prefix + number + suffix
 Pattern 2: To allow traceability of
subcultures or when monitoring in Vitro
plantlets growing and stocks consider all
of them as events/actions of the accession
inventory
 Pattern 3: Group the events/actions in
methods