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Work Place
Email
Etiquette
Full post:
https://buddinggeek.com/workplace-email-etiquette/
© buddinggeek.com
1. Use a clear and descriptive subject line
Identify the core objective of your message
Once the objective is identified, draft a subject line of not more than
10 words
© buddinggeek.com
2. Address
the recipient
by their
proper title
and last name
shows respect and professionalism
towards the recipients
also helps to establish an accurate
identification of the recipient
Mr — Can be used to address all adult
men
Ms — Can be used for all women
Mrs — for married, divorced, or
widowed women
Dr — for a doctor, whether they have
a medical or doctorate degree
© buddinggeek.com
3. Use a professional
greeting and sign-off
 It is a way to begin and end your email
in a polite and respectful manner
 sets the tone for the entire email and
reflects how professional you are!
 Examples of phrases you can use as
professional email greetings:
Dear, Hi / Hello, Sir, Mam, Good morning
/ afternoon / evening
 Examples of phrases you can use as
professional email signoffs:
Best Regards, Warm Regards, Thank You,
Sincerely
© buddinggeek.com
4. Avoid using all caps or
excessive exclamation points
using ALL CAPS is considered
poor email etiquette
perceived as equivalent to
shouting, aggression or ranting
using too many exclamation
marks can make the email
sender seem overexcited,
informal, or even insincere
© buddinggeek.com
5. Keep emails concise and to the point
 It helps to ensure that the message is clear, efficient, and respectful of the recipient’s time
1
1. Start with a
clear subject
line
2
2. Get straight
to the point
3
3. Use bullet
points or
numbered lists
4
4. Be specific
and avoid
ambiguity
5
5. Edit for
conciseness
6
6. Stick to a
word count
© buddinggeek.com
6. Use proper grammar,
spelling, and punctuation
Good writing skills also demonstrate
that you are professional, competent,
and take your job seriously
try taking help of various online tools
like Grammarly and Microsoft Editor
© buddinggeek.com
7. Avoid sending
emails at odd hours
Odd hours, i.e., Beyond the office
hours
They are professional because:
A. They are outright intrusive
B. Lack of respect for personal time
of the recipient
© buddinggeek.com
8. Always use a
professional tone
avoid using words or a tone that is too
casual for workplace emails
It comes across as unprofessional and
may even harm your reputation
© buddinggeek.com
9. Respond
promptly to
emails
Shows respect that you respect the
sender’s time and value their
communication.
Builds trust - When your colleagues
acknowledge that you respond promptly
to their emails, they are more likely to rely
on you in the future and count on you to
handle important work-related projects
and tasks
© buddinggeek.com
10. Attach all
necessary files or
documents before
sending the email
saves everyone’s time and
increases efficiency
recipients do not have to request
additional information or
clarification
© buddinggeek.com
Thank You
This PPT is a part of the blog post at
https://buddinggeek.com/workplace-email-etiquette/
© buddinggeek.com

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Work Place Email Etiquette - PPT by buddinggeek.com.pptx

  • 2. 1. Use a clear and descriptive subject line Identify the core objective of your message Once the objective is identified, draft a subject line of not more than 10 words © buddinggeek.com
  • 3. 2. Address the recipient by their proper title and last name shows respect and professionalism towards the recipients also helps to establish an accurate identification of the recipient Mr — Can be used to address all adult men Ms — Can be used for all women Mrs — for married, divorced, or widowed women Dr — for a doctor, whether they have a medical or doctorate degree © buddinggeek.com
  • 4. 3. Use a professional greeting and sign-off  It is a way to begin and end your email in a polite and respectful manner  sets the tone for the entire email and reflects how professional you are!  Examples of phrases you can use as professional email greetings: Dear, Hi / Hello, Sir, Mam, Good morning / afternoon / evening  Examples of phrases you can use as professional email signoffs: Best Regards, Warm Regards, Thank You, Sincerely © buddinggeek.com
  • 5. 4. Avoid using all caps or excessive exclamation points using ALL CAPS is considered poor email etiquette perceived as equivalent to shouting, aggression or ranting using too many exclamation marks can make the email sender seem overexcited, informal, or even insincere © buddinggeek.com
  • 6. 5. Keep emails concise and to the point  It helps to ensure that the message is clear, efficient, and respectful of the recipient’s time 1 1. Start with a clear subject line 2 2. Get straight to the point 3 3. Use bullet points or numbered lists 4 4. Be specific and avoid ambiguity 5 5. Edit for conciseness 6 6. Stick to a word count © buddinggeek.com
  • 7. 6. Use proper grammar, spelling, and punctuation Good writing skills also demonstrate that you are professional, competent, and take your job seriously try taking help of various online tools like Grammarly and Microsoft Editor © buddinggeek.com
  • 8. 7. Avoid sending emails at odd hours Odd hours, i.e., Beyond the office hours They are professional because: A. They are outright intrusive B. Lack of respect for personal time of the recipient © buddinggeek.com
  • 9. 8. Always use a professional tone avoid using words or a tone that is too casual for workplace emails It comes across as unprofessional and may even harm your reputation © buddinggeek.com
  • 10. 9. Respond promptly to emails Shows respect that you respect the sender’s time and value their communication. Builds trust - When your colleagues acknowledge that you respond promptly to their emails, they are more likely to rely on you in the future and count on you to handle important work-related projects and tasks © buddinggeek.com
  • 11. 10. Attach all necessary files or documents before sending the email saves everyone’s time and increases efficiency recipients do not have to request additional information or clarification © buddinggeek.com
  • 12. Thank You This PPT is a part of the blog post at https://buddinggeek.com/workplace-email-etiquette/ © buddinggeek.com