The document is a 4-page curriculum vitae for P. Vijay, outlining his professional experience and qualifications. Over the past 10 years, Vijay has worked as a Document Controller for several companies in Abu Dhabi, including Wood Group PSN, Mott MacDonald, and Takreer IRP-II Project. His responsibilities have included maintaining document filing and distribution systems, ensuring document revisions are up to date, and coordinating document exchanges between clients, consultants, and vendors. He has experience working on oil and gas projects, including pipelines and storage tanks.

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CURRICULAM VITAE
P.VIJAY Mobile - + 971 55 2032175
- + 91 9952395454
Professional Profile
A diligent Document Controller with over 10 years’ experience in administration, establishing and
maintaining effective filing and archiving system for electronic documents in accordance with company and
archiving procedures. Proficient in receiving, maintaining and transmitting documents to respective
departments to accelerate project implementation. Dexterity in handling project filing index, internal
document distribution matrix, Possess experience in Oil & Gas field, engineering documentation
(brown/green fields) including, FEED, Detail Design & EPC. Hands on expertise in using EDMS including
(Documentum – WebTop), Proactive and an acknowledged trouble-shooter with strong interpersonal and
analytical skills and exhibits an honest work ethic with the ability to work consistently towards attaining
goals.
Objective
Seeking a challenging new role in the Oil & Gas industry and Engineering to attain personal & professional
growth and contribute to the organisation’s goals & objectives.
Career Summary
Mar 2014 – Present WOOD GROUP PSN, ABU DHABI, UAE
Document Controller
Responsibilities included:
 Working with Clients in the Middle East including TAQA Atrush (Iraq).
 Update all incoming and outgoing engineering/vendor documents using webtop (EDMS)
 Coordinating with client, consultant and vendors/suppliers to obtain and distribute documents as per
standards and distribution matrix.
 Maintaining systematic records of the entire incoming and outgoing project, vendor and subcontracts
documents.
 Organising and controlling the confidential commercial, financial and project distribution, storage and
documentation archive for the Project assigned
 Managing the technical documents including engineering and supplier drawings, technical
specifications, purchase order and arranged distribution to the concerned section using EDMS.
 Ensuring all units of the projects are recording the documents in line with the company's
policy/procedures and maintaining up to date general filing system including a Master Document
Register
 Ensuring all returned comments from client both internal & external are properly stored into EDMS
along with the IDC Comments by the engineering team
 Allocate Vendor Document Number (VDR) as per project specification and requirements
 Update Engineering Drawings &Documents status in accordance with Master Drawing Register (MDR)
 Update Supplier Documents status in accordance with Supplier Document Register (SDRL)
 Maintain and distribute documents and comments according to the Project distribution matrix.
 Ensure that all documentation, drawings and specifications are up to date and at the correct revision.

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 Providing EDMS access to the DCC/Project/Engineering team with proper permission sets and
providing document training accordingly
 Key Achievements:
o Established Document Control /EDMS set-up for External Vendors
o Successfully executed projects with various vendor & clients
Sep 2012 –Feb 2014 MOTT MACDONALD, ABUDHABI, UAE
Document Controller
Responsibilities included:
The Mott MacDonald Group is a diverse management, engineering and development consultancy delivering
solutions for public and private clients world-wide.
 Establish and maintain the files, records, correspondences received from the Clients, Contractors and
others.
 Receipt and distribution of all Contractors submittals to respective engineers for their review and
comments.
 Follow-up responses to all submittals send for review/comments internal and external.
 Maintain document control registers for incoming and outgoing project documents.
 Ensure that the latest revision and approval status of drawings are being updated continuously.
 Provides list of pending submittals to PM/RE/Engineers on weekly basis for their information and
action.
 Prepare/types all the correspondences, monthly progress reports, minutes of meeting and other technical
submittals.
 Ensure proper documentations with control procedures like using the latest template, ensuring correct
format, classifying the sensitivity and comprehensive quality check of the approved controlled
correspondence prior to transmitting it to DCRM. Thus, maintaining in an effective, up to date and
accurate database and tracker on a daily basis. (Sample of the documents are letters, memos, reports,
BoQ's, PR's, significant subcontractor, spot check record and CCR's.)
 Maintain confidential records and files like invoices, contracts and BoQ's
 Ensure all hard copies of documents are filed correctly and maintain electronic copy for the same for
easy retrieval by the project team.
 Maintain and updates the filing key and ensure that all procedures are strictly followed.
 Prepare monthly timesheet as required and issue to HO in a timely manner.
 Prepares monthly replenishments to be issued to Contractor for kitchen items and office requirements.
 Using Aconex to upload Letters /RFIA.
Nov 2011 - Aug 2012, SPARK EST (TAKREER IRP II Project) ABUDHABI, UAE
Document Controller.
It includes cross country Pipeline and associated Storage Tanks. i.e Pipelines from Al Ain to Mussafah,
Mussafah to ADIA, MadinatZayed to Tarif, Mussafah to Ruwais&Ruwais to Shweihat etc.(Approx 925
KM) and total 26 tanks at various locations – Al Ain 7 Tanks, Mussafah 1 Tank, MadinatZayed 8 Tanks
&Ruwais 10 Tanks.

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 Receive Distribute / Circulate and register all incoming documents / correspondence.
 Receiving & performing quality check on contractor/subcontractors documents and distributing to the
respecting discipline for Review/Approval as per the distribution matrix.
 Handle entire database & generate various reports for the Engineers requirements as required.
 Responsible for organizing and daily maintenance of project files (both paper and electronically) for
timely retrieval of documentation on large projects.
 Daily received ITR and Coordinate with QA/QC Engineer.
 Filing of all documents/correspondence and maintained in a manner to ensure quick and easy retrievals
per Takreer QES standards.
Feb 2006 – Oct 2011 MOTT MACDONALD, ABUDHABI, UAE
SR. Document Controller
Responsible for supporting the Engineers in documentation of the respective projects and coordination
for smooth execution of Power projects.
 Using Project Information Management System (PIMS) for scanning & uploading projects related
correspondences, drawings & Documents.
 Receive and stamp, all incoming / outgoing documents updating the log for each projects documents.
 Reads and analyzes incoming memos, submissions, and reports in order to determine their significance
and plan their distribution.
 Organizing Filing system (project wise) including File labeling, File numbering, Table of
contents/Index, File location , storage of Files and dispensing of obsolete documents/records etc
 Supervising incoming and outgoing mail distribution Organizing and follow up of incoming documents.
 Ensure that controlled copies of latest approved documents and drawings are given to the appropriate
staff & contractors and suppliers as required.
 Provide required photocopies, print of documents / drawings and binding to project team.
 Supervising the Company archive, maintaining the filing system and updating company records as per
Project Guidelines and Company Quality Standard are also part of the responsibilities.
 Provides technical support to the Project Coordination Section by locating and retrieval of drawings and
technical documents.
 Provide necessary assistance to the filing room users.
 Maintaining of the Internal & External records associated with procedures.
 Tracking the pending documents by generating reports on regular basis.
 Major Projects handled:
132kV SUBSTATION AND CABLES – SIR BANIYAS ISLAND(TRANSCO/ADDC/TDIC)
400KV/132KV/33KV SUBSTATION - SADIYAT ISLAND, ABUDHABI(TRANSCO/ADDC/TDIC)
132/22Kv PRIMARY SUBSTATION (4Nos) –SAADIYAT ISLAND(TRANSCO/ADDC/TDIC)
22kV POWER DISTRIBUTION NETWORK – SAADIYAT ISLAND (ADDC/PARSONS/TDIC)
400/132kV Bukadra&Jafza Substations, DUBAI (DEWA)
May2002 - Nov 2003: Emayam Computer Peripherals, India

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Qualifications
Diploma in Computer Technology (DCT-Polytechnic) State Board of Technical Education and Training
Institute, TamilNadu.
Professional History
Total Industrial experience: +10 Years.
 Document Controller : Wood Group PSN, Abu Dhabi ( Mar – 2014 – Present)
 Document Controller : Mott Macdonald, Abu Dhabi.(Sep 12 – Feb 2014)
 Document Controller : Takreer IRP-II Project (Spark EST) (Nov-2011- Aug2012)
 Document Controller : MottMacdonald,Abu Dhabi. (Feb’2006-Oct 2011).
 Secretary : Luck Hiya Maldives Pvt.Ltd(Dec ‘03- Feb ‘05).
 Data Entry Operator : Emayam Computer Peripherals (May ‘02 - Nov ‘03)
Personal Details
E-Mail : vjypre2@gmail.com
DOB : 31.07.1978
Passport No : G 9400481
Date of Exp : 06-07-2018
Place of Issue : Chennai, India