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Manzur c v_document_controller
- 1. Page 1 of10 Mohammed. Manzur Rahman manzur2_2001@ rediffmail.com manzurjob@gmail.com Contact Tel. No. +971-558840291 Applied for : Sr. Document Controller I am looking for a challenging position where I could be a productive and contribute member of the team or organization to utilize my 14+ years of work experience in the field of Document Control, Office Administration and Project Support Services. I will be most suited for the position of Sr. Document Controller to manage and coordinate the document control functions and project support services of Document Control Center in Project Control Department with special attention towards the Quality Management System, Project Quality Plan, Project Planning & Project Scheduling. 14+ years of Total Experience as a Sr. Document Controller, Secretary and Admin Assistant in Oil and Gas sector. Organization Designation Period Adyard Abu Dhabi LLC Document Controller May 20015 to Till date Leighton Offshore – UAE & Iraq Sr. Project Document Controller January 2013 to November 2014 Dodsal Engineering and Construction Pte Ltd.- UAE & Canada Sr. Document Controller March 2011 to December 2012 Punj Lloyd Ltd (Qatar) Sr. Project Document Controller November 2008 to March 2011 Dodsal Engineering & Construction LLC - Oman Document Controller March 2007 to November 2008 A.A. Turki Corporation (ATCO) – Saudi Arabia Project Document Controller / Secretary October 2001 to February 2007 Saudi Techint Ltd – Saudi Arabia Secretary to Admin Dept June 2001 to October 2001 Megabyte Computer Academy - India Computer Lab Instructor January 2001 to May 2001 Bin Mahfooz Enterprises - India Secretary June 1997 to December 2000 Objective Summary of Work Experience
- 2. Page 2 of10 Substantial experience in the oil & gas industry (Onshore & offshore) as a Document Controller with knowledge of document control processes and systems on Major Capital Projects, and of the interface management in the major execution contracts. Specialties: - Excellent Administrational skills and extremely proficient in work - Implementation Specialist. - Tenders, Workflows, EPC & VENDOR Document Control Specialist - Ability to work effectively in teams and with minimum supervision - Interface with departmental staff, middle management, and outside - Customers/Vendors/Contractors/ Consultants/Clients - Archive all documents/drawings/plans etc. after the completion of projects Ensuring that various disciplines on the Capital Project follow the specifications and the standards. Ability to meet deadlines and manage priorities Comprehensive knowledge of Document Control, Control of receipts, Registration, Issuance and circulation of both incoming and outgoing documents. Liaison with staff and colleagues to implement the requirement of controlling procedures, to register the documents and log them in computer systems. To prepare minutes of meeting and distribute prior to next meeting. Storage of contract files, filing system etc, document transmittal record and log. Familiar and well experienced in maintaining the different types of documentation system such as orthographic Drawings, Vendor Drawings/Documents, Engineering Query, RFI, Concession request, Contractual Documents, Non-conformance reports, Discrepancy reports, Procedures, Quality Control Procedure, Inspection & Test Plans, Method Statements, Specifications, Purchase Orders, Shipping Documents and Material Requisition, etc. Developing and implementing a set of key procedures and specifications governing the document control process, including document control procedure, document numbering specification correspondence procedure, archiving specification, translation procedure and other documentation together defining the Document Control framework on the given project. Preparing specifications for documents (requirement, control, delivery) Internal and external design and vendor documents, and Project correspondence. Comply with the Company Records Management for Controlled and uncontrolled documents. Executing project archiving and handover to next project phase / Operations. Managing of all paper and electronic document flow within project, and from / to contractors or vendors. Create and maintain document distribution matrix. Establishing and coordinating the use of document “team working areas” for uncontrolled documents and informal sharing. Career Summery
- 3. Page 3 of10 Establishing and maintaining the Doc Control System and Electronic Document Management System (IPS-DM, WRENCH, Incite Keystone). Drive improvements within the Document Control scope through leadership, standards, and behaviours. Preparing and issuing document reports (Monthly Contractor Master Document Register status / progress, Weekly Company Document review statistics). Liaise with project teams to establish and oversee Project Document Control reports (status, progress and forecast) to be run on a weekly / monthly basis (as required) as part of standard Project (Descending Order) Adyard Abu Dhabi LLC Abu Dhabi– United Arab Emirates Project : ZADCO UAD-Construction Works for the Installation of ESP's at UAD WHP 01, 02 & 11 Period : May 2015 to Till Date Position : Document Controller - Procurement Client : ZADCO Job Description Maintaining and Keeping of all records for Pre-Award offers. Sending RFQ to all Vendors as per advise of Procurement Engineer Forwarding all Technical Offers to Engineering to revaluation. Forwarding TBE to Suppliers and getting their response. Opening of LC in coordination with respective Package Procurement Engineer. Keeping Status of Purchase Orders, LOA & Subcontract Agreement. Coordinating with Vendor to get Vendor Document Register and assigning Project Document numbers. Following up with Vendor for submitting of the Documents as per planned dates. Coordinating with Engineering for getting comments on Vendor Documents. Maintaining of Vendor Master Document Register. Issuing weekly vendor Document Status to Projects. Coordinating with Vendor for getting of Pre-Qualification documents and same forwarding to QC/Engg for evaluation. Maintaining Status of Vendors Pre-Qualification Registers. Maintaining of all Vendor TQ Registers Keeping record of all Bank Guarantees (Advance & Performance Guarantees).
- 4. Page 4 of10 Leighton Offshore Pte Ltd Dubai – United Arab Emirates Project : Crude Oil Export Facility Reconstruction Project (Sealine) Period : January 2013 to November 2014 Position : Sr. Project Document Controller Client : South Oil Company (SOC) Software : Incite – Keystone Project Scope : The existing pipeline system infrastructure among main terminals of onshore Fao Oil Storage Terminal (FOT), offshore Al Basrah Oil Terminal (ABOT) and offshore Khor Al Amaya Terminal (KAAOT). Single Point Mooring (SPM -4) is installed to keep the same existing export volume during condition check of an existing pipeline. The pipeline system is to provide a safe, robust, reliable, durable and cost-effective means of transmitting oil from FOT to ABOT, KAAOT and SPM-4 Job Description Coordinating with Engineering Department for document submission and assisting in Preparation of Project Document Deliverable list. Maintaining of all Offshore & Onshore Project Documents and Supplier Documents. Developing and implementing a set of key procedures and specifications governing the document control process, including document control procedure, document numbering specification, correspondence procedure, archiving specification, translation procedure and other documentation together defining the Document Control framework on the given project. Maintaining the Document Control System and Electronic Document Management System (EDMS). Preparing and issuing of document reports (Monthly Contractor Master Document Register status / progress / forecast, Weekly Company Document review statistics). Maintaining of Master Document Register (MDR), Supply Master Document Register (SMDR) and Document Distribution Matrix (DDM). Manage the loading of final deliverables into the electronic data management repository. Coordinating tracking and close out of the Technical Queries register. Maintaining and Tracking of All Correspondences (Incoming, Outgoing and Internal Memos). Also keeping of soft copies of all outgoing Correspondences. Receive all hardcopy documentation from contractor, to be distributed within the team accordingly and via Incite Keystone for coordination within the team. Coordinating Document Control processes for project work packs
- 5. Page 5 of1 Com con Man con Pre Eng Dis Pre Dodsal Dubai – Project Period Position Client Software Project S One year Dodsal for Job Des Coo ass Coo doc Pre as p Pro key Han Mai Dis Tra Allo pro Wee and Pre Foll the Ha pro Dis Con Ass iPas 0 mplying w ntrolled doc naging of a ntractors or paring of D gineering D tributing o paring and Engine United A : Habs GASC : Marc : Sr. Pr : Abu D e : iPas D Scope : E Gr worked in r Enginee cription ordination isting in p ordinating cumentatio paring We per their re cess incom y documen ndling of 1 intaining P stributing ansmittal s ocating Ven cedure. ekly follow d drawings paring We lowing up planned d andling do fessional m tributing t ntrolling al sisting in d s DM. with the c cuments. all Paper a r Vendors. Document Dept. of Control d submitti eering & Arab Em shan Sulph CO (Worth ch 2011 to roject Doc Dhabi Gas DM & Wre Engineering ranulation n in Calga ering phas with Engi preparation with Vend on procedu ekly and M equiremen ming and o tation in a 20 Major P Project deli the docum system in a ndor Draw w up with E s as per pla ekly Docu with Vend dates as m ocumentati manner. the Docum ll incoming documenta company and Electro . Create an t Distribut copies of D ng of Fina & Const irates hur Granu 500 Millio o Decembe cument C s Industrie ench DM g, procurem n Plant and ry, CANAD e. neering De n of Project dors for su ure. Monthly Pr nt. outgoing de accordance Package V iverables a ments as in accordance wing and D Engineerin anned date ment Statu dors for sub mentioned i ion queries ment and D g and outg ation hand record M onic docum nd maintai tion Matrix Document l Documen truction ulation & P on US Doll er 2012 ontroller es Ltd (GA ment, Insta d Pipeline DA with H epartment t Deliverab bmission o roject docu esign, vend e with clien Vendor Doc and vendor nstructed o e with DM- Document N ng Subcont es. us Report bmission o in Vendor d s (internal Drawings a going corre over, archi anagemen ment flow w in docume x in coordi to Constru nts as per n Pte Li Pipeline Pro lar) ASCO) allation an Hatch for E for docum ble list. of Vendor ument stat dor and ot nt’s standa cuments & r deliverab on the DCI -STD-001 No. as per tractor for and forwa of Vendor d deliverable ly & extern as per distr espondence iving and c nt for Con within Pro ent distribu ination wit uction Site Company imited. oject (HSG nd commis Engineerin ment subm document tus and su ther contro ards and p & Sub-Cont ble register IS by using (Standard approved submissio arding to al document e register ( nally) in a ribution m es. close-out o ntrolled a oject, and f ution Matr th Quality e. Procedure . P) – sioning of ng Consul mission and s as per pr ubmitting t olled projec project proc tracts Docu r in iPas DM g the iPas Issue Rea numberin on of docum ll departm & drawing VDDR). timely and matrix. of the Proje nd non- from / to rix. y Dept. & e. Sulphur ltant to d roject o Client ct and cedures. uments M. DM asons). g ment ments. gs as per d ect in
- 6. Page 6 of10 Participate documentation audit phase as per ISO 9000. Submitting the Vendor Pre-qualification document to GASCO for approvals & updating the PQ Document status Maintaining & updating of all the log sheet of Vendor documents & project documents, Punj Lloyd Ltd (Qatar) P.O Box No. 31721. Doha, Qatar Project : EPIC for Strategic Gas Transmission Project (SGTP) – Qatar (Worth 1 billion US Dollar) Period : November 2008 to March 2011 Position : Sr. Project Document Controller Client : Qatar Petroleum (QP) Software: Oracle In-house Software Scope : Engineering, procurement, Installation and commissioning of Pipeline from Station-V (Ras Laffan Industrial City) to Station-S (Mesaieed Industrial City) The Project Consists of Constructing 3 major Stations and 7 Section Block Valve Stations (SBVs). This project is milestone for Punj Lloyd in the field of pipeline in Middle East Job Description Establish Document Management System meeting the requirements of the ISO-9001. Managing the Document Control Department under my own supervision. In-charge of complete and full-fledged documentation management system. Coordinating with head of department to ensure the required documents are obtained and distributed correctly. Co-ordination with Client, Engineering Contractors, Sub-contractors & Project Management Team and other internal department for documentation related issues. Controlling the documents & Drawing through Master Document Register. Supervising of all activities relating to the document & data control. Supervising, Establishment and maintenance of Project Centralize filling system. Providing various reports for Project Management & client. Distributing of Outgoing & Incoming Correspondences. Distributing the project documents as per the distribution matrix and maintaining the document procedure. Responsible and focal for the workspace (The document control distribution and management through electronic media) which includes the technical documentation as well as the correspondence control. Preparing the Transmittals and issuing to company, Sub-contractors & Vendors. Handling the complete scope of documentation for the project and ensuring that all kind of project documents and as-built drawings are
- 7. Page 7 of1 sat doc Ens Ens rev Ide ide Cor Ens doc refe Com ass Coo effe Ass Pre dis Pre Con hea Pre req Dodsal Postal C Ruwi – S Project Period Position Client Scope s Job Des Res Str Pro Con Res Clie Ma 0 tisfying th cument ha suring the suring th vision with ntifying ntifier, nu rrect fillin suring C cument st erenced to mpiling signed to e ordination ective fun sisting the eparing of cipline en eparing of ntrolling a ads and m eparation quirement Engine Code - 11 Sultanate : Oxy - M Occiden : From M n : Docum : Occide : Engin facilities 150,000 Processi sanding and two cription sponsible rict adhe ocedure. ntrolling t sponsible ent can ea aintenance he compa andover. e correct he docum h the work the stat umber an ng, Storag Correspon tatus repo o the docu and mai each docu n with Q ctioning o e Manage f Mechan ngineers. f Test Pack all the da manageme and subm t. eering & 12 e of Oma ukhaizna ntal Mukh March 20 ment Co ental of neering, Pr capable BPD of cr ng facility facilities, satellite w : for the co erence to the docum for the a asily retri e of Electr any requi recording ments sta kplace. tus of th d revision ge and retr ndence re orts are fi ument to intaining uments. QC Inspec of the qua r to prepa nical Com ks in coor ata entry ent. mission o & Const an. a Central P haizna LLC 007 to No ntroller Oman – rocuremen of genera rude oil plu with Oil VRU Com with group ontrol of a o the in ments thro archiving o ieve them ronic and irement a g and distr atus repo he docum n status. rieval of P elating to ield in suc which the registers ctors and ality syste aring Mec mpletion P rdinate wi of Punch f final dat truction Processin C, Sultana ovember 2 "Oxy" nt, Constru ating 575, us associa treatment mpression separation all the doc ternal & ough Mas of Project . paper fili and contr ribution. ort maint ment, as Project do o the do ch manne ey refer. s design d controll m. chanical c Package ( ith Piping List and ta dossier n LLC. ng and Sat ate of Om 2008 uction, Te ,000 BWE ated water unit, De- system, fla n facilities, cuments i & Client ster Docu t Docume ing system ractual a tained an ssigning cuments. ocuments er they ca nated to led copy completion (MCC) in g Engineer issuing r r to client (Oman) tellite Fac man esting and EPD of st and gas (C Oiling trai are faciliti , pumps & in the Pro provided ment Con ntation a m and ass agreement nd kept the app s listed an be cros track n holders n Procedu coordina r. reports di t as per c ) cilities for commissi team and Comprising in, tank fa ies, utility & flaring sy oject. d docume ntrol Regis and ensur sociated lo t during current propriate on the ss check numbers for the ure. ate with iscipline company ioning of treating g Central arm, De- systems ystem). entation ster. ring that ogs.
- 8. Page 8 of10 Control of all Incoming & Outgoing Documents, Drawings, etc. Ensure timely issuance & distribution of all the drawings / documents with correct revisions to all parties as detailed in the distribution matrix contained in Project Procedure. Produce reports as required by management from time to time. Ensure all Project documents / drawings & correspondences are available in paper version & electronic version.(Scanned & native format). Ensure that all aspects of documentation are effectively controlled and categorized i.e. Document No. revision no. etc. Ensure Safekeeping and maintenance ofw Technical records and master documents (Hard copy) stored in Technical service library. Control the flow of Technical library documents and file in schematic order for easy retrieval. Controlling and updating all register i.e. TQ, Concession Request, NCR, etc. Preparation of Weekly Document status and sending to all departments for re-submission. Preparing the Document Transmittals to Client "Oxy. Interfaces with all disciplines to ensure that the requirement of the document / drawings for Projects and operations are properly handles and their outstanding and pending issues are resolved in timely manner. Following up with vendor & Subcontractor for re-submitting of Drawings & Documents. Preparing and submitting of Final Dossier Documents to Client “Oxy” as per requirements. A.A. TURKI CORPORATION (ATCO) Engg. & Contracting Division P.O. BOX # 718, Dammam, Kingdom of Saudi Arabia. A largest group of companies in Eastern province (25th rank) established more than 30 years ago, having diversified activities in General & Electro – Mechanical contracting, Sales and Services for power, oil & gas sectors. Operating through branches all over K.S.A., U.K. and U.S.A. [[ Period : October 2001 to February 2007 Position : Document Controller / Project Secretary Worked with ATCO Engineering at their various Project (Project details given blow) 1) Project : AR-RAZI Plant-V Methanol Project Period : April 2006 to February 2007. 2) Project : City Fanar – Sewage Network, Package # 4. Period : May 2005 to March 2006. 3) Project : Eastern Province Cement co. Head Office Building. Period : February 2005 to May 2005.
- 9. Page 9 of10 4) Project : (SCECO) SEC Project, Contract # 83794/00. Improvement of HVAC Systems for Various PTD Substations. Period : January 2003 to January 2005. 5) Project : Precision Forgings Plant – 2nd Industrial City – Dammam – K.S.A. Period : October 2001 to January 2003 Job Description: Responsible for control of all the Documents in the Project. Controlling of all documents in accordance with procedure and work instruction. Preparing Weekly document status report. Controlling the documents through Master Document Register (MDR). Responsible for internal distribution of all Quality documents, Drawings, specification and vendor documents as per distribution matrix. Maintaining all incoming and outgoing Correspondences Log either in form of soft copy and hard copy. Controlling and maintaining of all Site Instruction, Change request, NCR, RFI, etc and coordinate with the Client / Contractor. Preparing and issuing of Document Transmittals. Control of All QA/QC documentation (QC Procedure, Method Statements, ITP, Welding Procedure Specification, etc). Arranging Employees ID Cards, Vehicle Gate Passes. Following up with Vendors for Expediting of material delivery. Preparing of Weekly outstanding Document Status for Re-Submission. Following with Engineer's for re-submission of Documents / Drawings. Preparing and submitting of Final Dossier to client as per company requirement. Saudi Techint Ltd. Dahran – K.S.A Period : June 2001 to October 2001 Position : Secretary to Admin Department. Job Description: As a Secretary responsible for office routine job. Dealing with clients and provide required information relating to business development. Personnel file maintenance of staff. Organizing and keeping up to date office records. Coordinating with various branches arranging air tickets and other administrative works. Preparing and transmitting telefax messages. M/S. Megabyte Computer Academy Hyderabad, Andhra Pradesh, India. Period : January 2001 to May 2001 Position : Computer Lab Instructor. Job Description: In this organization my major responsibilities were to teach the students for computer skills and to provide secretarial & Administrative support to the manager.
- 10. Page 10 of10 M/S. Bin Mahfooz Enterprises Hyderabad, India. Period : June 1997 to December 2000 Position : Secretary Job Description : Document issuance. Transmittals, typing memos faxes etc. attending phone calls. Administrative support to project manager and executive staff. Preparing reports and customer profiles and log them. Arranging meeting with the representative of other companies & preparing time sheets. Bachelor’s Degree in Commerce (Bcom) Post Graduate in Computer Application (PGDCA) from NICE Computer Education, Warangal – Hyderabad – AP – India. SPECIALIZED KNOWLEDGE IN COMPUTER Ipas-DM, Wrench & Incite Keystone Document Management System EDMS (Electronic Data Management System) CDMS (Contractors Documents Management System) Live Link (Data base) FTP Operating System, MS-Dos, Win-95,98. WIN Me, WIN Xp. MS-Office. Age : 34 Years Martial Status : Married Religion : Islam Driving License : Valid Driving License of India Language's Knows English, Hindi / Urdu & Fair Arab Plus Points : Dynamic, self motivated and outgoing personality. Ability to Acquire new skills/knowledge and can Work under pressure and demanding circumstances. Education Qualifications Personnel Details Technical Qualifications.