Thampi Velappan has over 14 years of experience as a document controller, including 12 years of experience working in Gulf countries like Qatar, Oman, and Iran. He is proficient in English, Hindi, and Malayalam. Currently working as a document controller for Radiant Engineering Enterprises in Qatar, his responsibilities include maintaining document registers, preparing transmittals, ensuring staff receive updated documents, and communicating with clients, consultants, and subcontractors. He aims to utilize his skills and experience to contribute value to a promising organization.

1. Document controller/Sr.Document controller
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Thampi Velappan
Doha,Qatar
anusree27@gmail.com
Hello 974 50379468 & 974 77914849
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OBJECTIVE:
To blend my potential, academic skills and past experience with zest and vitality, to attain professional
objective with sheer dedication and hard work in a professional and career promising organization.
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Languages Known:
English, Hindi, Malayalam Speak, Read & Write
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Work Experiences:
Over 14 years of professional, including 12 years of Gulf experience
I have more than 14 years experiences with different MNCs as Document Controller and at present working in Qatar
with RADIANT ENGINEERING ENTERPRISES WLL. I am well familiar with handling of all construction
documents such as drawings submittal, material submittals, submittal of various method statements, RFIs, other
technical documents & preparation of its transmittal etc. I am a good coordinator with all concerned for the follow up of
all submittals up to its final approval and keeping updated the recipients with latest revision of it in least time. I have
well advanced computer skills, handling of all type of scanners, copiers, printers, good fluency in English & independent
correspondence capability with good communication and coordination skills, in addition to have a good technical
knowledge & well understanding capability. For more details please visit my LinkedIn profile "thampivelappan".
My current Job responsibilities with Radiant Engineering Enterprises (In Brief)
• Prepare and maintain the Master Document Register in excel sheet (Inward & Outward).
• Preparing transmittal of drawing submittal, submitting to consultant & daily updating log to know
what is submitted, what is commented/approved, and what is pending, categorically.
• Preparing Material Submittals & sample submittal, its transmittal sheet and submitting to
consultant, updating log of it & follow up it until final approval.
• Prepare the Technical Submittals, RFI, Method Statement, CVI, Site Instruction, WIR register & its
transmittals and submit to consultant, follow up the same till final approval & updating its log.
• Receiving all incoming documents and letters from client, consultant & Sub Contractors & updating
log & reviewing it periodically what is replied and what is pending.
• Issuing the approved documents / drawings to all concerned as per distribution matrix and keeping
acknowledgement from the recipients.
• Send mail to Client, Consultant and Sub contractor & receiving mail from them on daily basis and
keeping acknowledgement.
• Preparing daily site report & submitting to consultant on daily basis.
• Ensuring that all previous recipients received latest revision of drawings/ construction documents by
replacing the superseded from them & keeping acknowledgement of it.
• Prepare the weekly reports of all the registers and forward it to PM
• Extract information from corporate system as required or requested by management and staff.
• Coordinate during project audit with internal audit team.
• Review & assessment to know who received what and why & what is pending, periodically.
• Scan all documents, renaming it with proper number & subject for quick searching/retrieval & mail
to all concerned according to distribution matrix.
• Keeping all hard copies separately by categorizing & numbering it for easy search & retrieval.
• Ensuring that all superseded documents are removed from the regular files & keeping separately by
stamping as “superseded”.
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2. • Ensure that Safety, security & confidentiality is keeping for all documents by controlling it in proper
way.
• Drafting & preparing letters and submitting to client, consultant & sub-contractors, updating log &
reviewing it time to time what is replied and what is pending.
My previous experiences with other Organizations are as follows.
(A) Federici Stirling Batco LLc, Muscat, Sultanate of Oman
Designation : Document Controller
Period : November 2009 to 29th
July 2013
Reporting to : Project Manager
Project : DRZB
Client : MOTC
Project cost : 59.4 Million OMR
Job responsibilities (In Brief)
• Preparing transmittal of drawing submittal, submitting to consultant & Maintaining drawings status
log, what is submitted, what is commented/approved, and what is pending, categorically.
• Preparing letters and submitting to client, consultant, maintaining log, reviewing it what is replied
and what is pending.
• Preparing Material Submittals & Transmittal sheet and submit to consultant & maintaining log of it
& follow up it until final approval.
• Receiving all incoming documents and letters from Consultant, Client & Sub Contractors
• Preparing, maintaining and updating Material submittal register.
• Preparing, Maintaining and updating Sample Submittal Register.
• Issuing the approved documents / drawings to all concerned as per distribution matrix and keeping
acknowledgement from them.
• Maintain RFI register (Request for Information)
• Maintain MS register (Method Statement)
• Send mail to consultant & receiving mail from consultant on daily basis and keeping
acknowledgement.
• Replacing & updating the latest revised copy of drawings / construction documents with all
concerned, when new revision comes.
• Extract information from corporate system as required or requested by management and staff.
• Coordinate during project audit with internal audit team.
• Review & assessment to know who received what and why & what is pending, periodically.
• Scan all documents, renaming it with proper subject for quick searching/retrieval & keeping soft
copy in pdf. Format in separate folders categorically.
(B) Tadmur Contracting & Trading Est., Doha, Qatar
Designation : Document Controller
Period : August 2007 to October 2009
Reporting to : Project Manager
Project : NEW LIBRARY BUILDING COMPLEX.
Client : QATAR UNIVERSITY
Project Cost : 425 Million USD.
Job responsibilities (In Brief)
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3.  Receiving all incoming documents and letters from Client, Consultant, Sub Contractors & Local
Authorities etc.
 Preparing letters and sending to consultant and main office according to necessity & follow up.
 Preparing Material Submittals & Transmittal sheet and submit to consultant
 Prepare the transmittal sheet for shop drawing & as built drawing, Material submittals, technical
submittals, RFI, CVI, IR, SI and submit to consultant.
 Preparing log sheet of all submittals & transmittals and updating it time to time & review
periodically what is submitted, what is commented and what is pending for approval.
 Send mail to consultant on daily basis and keeping acknowledgement.
 Prompt replacement of the superseded documents/drawings, when new revision comes.
 Prepare the weekly status/reports of all the registers and forward it to PM
 Extract information from corporate system as required or requested by management and staff.
 Coordinate during project audit with internal audit team.
 Review & assessment to know who received what and why & what is pending, periodically.
 Scan all documents, renaming it with proper number & subject & keeping soft copy in pdf.
Documents categorically in a quick traceable manner & forwarding to the concerned immediately on
receipt.
(C) Highway Industries Ltd, Ludhiana, Punjab
Designation : Document Controller
Period : April 2005 to August 2007
Reporting to : QA/QC Manager
Project : H.H.S.M.
(D) CCIC, Doha, Qatar
Designation : Document Controller
Period : July 2003 to March 2005
Reporting to : QA/QC. Engr.
Project : QAFCO-4 Expansion plant
Project cost : 500 Million USD
(E) Hyundai Engg.& Construction Co. Ltd., Assaluyeh PO, Iran (Construction & commissioning of H2S
Production Plant- Extension of live plant )
Designation : Document Controller
Period : Nov. 2001 – May. 2003
Reporting to : QA/QC Manager
Project : STAS
EDUCATION:
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B.A. (Economics) from APS University, Rewa, MP and Pre Degree from University of Kerala
Additional Qualification:
Diploma in Computer Proficiency Windows, Ms Office
Proficiency in all office equipments, scanning, handling electronic mail etc.
Diploma in ITI & National Apprenticeship from NCVT, India
National Apprenticeship Training from VSSC, ISRO, TRIVANDRUM, INDIA
ISO/TS/16949:2002 Certification from Vermani Consultannts
Knowledge achieved during the work: Document tracking system, outlook express
Oracle apps. 6.0, Oracle apps 11i production & ERP System.
Work knowledge of Aconex
Personal Strength:
The purpose of the position is to manage the document system, and provide advice to management and staff
on the requirements of the document system and associated policies. Highly computer literate and have
good experience, Works effectively independent, as part of a team, and in a supervisory role. Demonstrates
a flexible attitude to work, and understands that work priorities can change frequently. Prepared to
undertake any necessary work related training in order to enhance the abilities. Participate in day-to-day
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4. activity of document department. Maintain effective relations with clients and the community. Have the
capability to manage the documents against current corporate templates and filing within the document
management system, ability to work under pressure, achieve the targets, Progressive thinker, Initiative &
Creative.
References: Available on the request
Personal Information:
Passport No. M6167556
Place of issue Doha, Qatar
Valid up to Jun 2025
Nationality Indian
Marital Status Married
Date: August 6, 2016 Place: Doha, Qatar
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