Dileep Kumar has over 18 years of experience in document control and coordination, including 9 years working in the UAE. He currently works as a Document Controller for ADCO's CO2 Pilot Project in Abu Dhabi, where his responsibilities include organizing and distributing engineering documents according to ISO standards, maintaining document management systems, and ensuring document control procedures are followed. Prior to his current role, Dileep held several document control and administrative positions in Saudi Arabia and the UAE, demonstrating his extensive experience in managing document workflows across engineering projects in the oil, gas and petrochemical industries.

1. DILEEP KUMAR
050 2688435
Nationality Indian
Position in Group Document Controller-Coordinator
Email dileepk281@gmail .com
Oil, Gas and Petrochemicals Unit, Abu Dhabi
KEY QUALIFICATIONS
Around 18 years (9 years in UAE) hands on experience in identifying, sorting of Engineering
Documents and drawings (Electrical, Instrumentation Drawings, plot plans, details, loop drawings,
data sheets, standards, isometrics, manuals etc.) as per ISO 9001:2008 Quality Management
System, Engineering EDMS.
− Exposure in Engineering design office, experience in leading a small group of Document
Controllers, managing Site Document Control team, in addition to the execution of my own
document control duties.
− Receive incoming / Outgoing documents from sub-contractor M/S Worley parsons, Discuss
with concerned discipline engineers and prepare Transmittals and submit to Mott MacDonald
(PMC for ADCO) discipline engineers for comments and feedback
− Responsible for the effective and efficient document control of all engineering documents, in
accordance with the established procedures.
− Design and development of advanced project document control system for the business.
− Responsible for maintenance and continual improvement of Document Control Management
System as per ISO Standard. Monitor the document control requirements on an on-going basis
so as to make recommendations for any improvements in the system if necessary.
− Daily routine activates of Document Control, including distribution of documents, maintain
electronic folders and directories, tracking and retrieval of documents and drawings.
− Maintain registers of all receipts and issues or submissions of documents and correspondence.
− Expedite the return of documents and approvals or comments within the required time period
from internal and external parties to whom they have been issued or distributed.
− Ensure the effective running of the day-to-day operations of the documents centre.
− Ability to plan, organize, lead and coordinate the Document Control function within our
multidisciplinary Engineering group, in order to meet the needs of the projects proposals and
Company’s quality requirements and timely deadlines.
− Register, log, distribute, track, issue, maintain and control office and site project documents
and drawings.
− Coordinate the activities of Document Control, including distribution of documents, tracking
and reporting on document review progress.
− Assist with the implementation, management and administration of the electronic document
management system.
− Perform document control & Quality management activities.
− Maintain procedures for maintaining documents and manage change control of documents.
− Reporting on the performance of the document control system for review and as a basis for
improvement of the documents control system.
− Ensure that Project Team and contractor comply with the document management system
process and procedures.
− Work closely and liaise with contractor document control group in all matters relating to
document control.
− Maintain document logs for correspondence, material approval submittals, shop drawings, RFI
(incoming & outgoing).
− Receiving and distributing all documents. Preparation transmittal sheets for Inspection
Requests, Material & Shop drawing submittals and Filling etc
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2. EXPERIENCE RECORD
2016 - Present ADCO CO2 PILOT PROJECT ABUDHABI
Through ALSA Engineering LLC [Currently Demobilized]
Document Controller – Oil, Gas and Petrochemicals Unit, Abu
Dhabi
• Approach to organizing, protecting, accessing, archiving, retrieval and distributing
documents. It will also include how the existing documents will be organized, handled
and recorded.
• Implementing processes and tools, providing system reports, maintaining and updating
electronic information systems, distributing documents, and ensuring accuracy of all
documentation.
• Liaison with project team members for preparation of all technical submissions. Ensure
all submissions are submitted in a timely manner, appropriate approval/rejection are
obtained and formally recorded and that changes and revisions are managed as part of
the Document Control process.
• Keeping track of all documents, correspondence and transactions; Maintain and update
the Master Document Register.
• Filing documents and drawings in compliance with project and numbering procedures.
• Issuing and receiving of controlled documentation and creation of general electronic
transmittals to the Project Client, Contractors and Suppliers.
• Liaise with all discipline engineers & project managers regarding compilation & issuance
of reports on time for various projects.
• Ensuring that the project document procedures are being adhered by the project team
members, receiving, distribution, storing, and safekeeping, monitoring and tracking of all
Incoming/Outgoing projects related documents.
• Maintain integrated electronic database management system and computerized filling
system.
• Downloading and uploading of large size files on shared folders or FTP.
Issuing and importing documents (letters, faxes, memos, etc.) by using EDMS
(Electronic Documents Management Systems).
• Maintaining the EDMS System to provide revisions, controlled drawings/documentation
and project deliverable register.
EDUCATION AND PROFESSIONAL STATUS.
Bachelor of Commerce
University of Calicut
Pre-Degree Course
Software skills:
− Engineering EDMS - a web based Document Control Software
− Zylab – a web based Document Control Software
− Microsoft Office – Word, Excel
− Internet, E-mailing
.
Additional Known:
− Well Know about Hydraulics Machineries
− Well Know about Hydraulics Materials
− Well Know about Pneumatics Machineries
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3. − Well Know about Pneumatics Materials
2006 April to March 30 the 2013 M/S Kele Contracting LLC
Senior Document Controller
Dubai 22 Buildings at Liwan Project MIZIN DUBAI LAND
Duties and Responsibilities
 Responsible for day-to-day management operation & document control system
 Attend/provide professional support to the Main contractor’s Project Manager & to the
Team
 Receive, log, scan, issue documents to concerned person
 Process &ensures proper documentation/distribution of documents
 Prepares the following documents as related to the Project:-
• Transmittals.
• Payment Requisition.
• Creating a master Filling Chart.
• Receiving and preparing inquiry forms.
• To deal with suppliers to supply the material Qualities.
• Site Cash Register.
• Coordinating with Finance departments and QS Department.
• Coordinating between Accounts and subcontractor in providing payment
check.
 Scan, upload, hyperlink documents to the spread sheet log file
 Maintain manual & electronic documentation
 Update status & monitor the flow of shop drawings & all technical submittals
 Coordinate/follow-up documents, drawings & technical submittals required to submit
 Ensure that all transmittal were acknowledged in case there is a dispute on whether the
documents / drawings were transmitted
 Ensure that records are up-to-date
 Check/issue all relevant documentation in a timely manner
2001 To 2005 M/S ALA for Industry. AFI (COO Office)
Administrative Officer
SAUDI ARABIA K.S.A
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4. 1998 To 2001 M/S AL Gunaim Trading EST.
Sales Coordinator
SAUDI ARABIA K.S.A
1992 To 2001 M/S the Industrial Project Factory
Admin Assistant
SAUDI ARABIA K.S.A
LANGUAGE CAPABILITY
Malayalam : Mother tongue
English : Spoken – fluent; written – fluent; reading – fluent
Hindi : Spoken – fluent; written – good; reading – good
Arabic : Spoken – fluent
Urdu : Spoken – fluent
Tamil : Spoken – fluent
PASSPORT DETAILS
Passport No : J 163756
Date of Issue : 17/3/2010
Date of Expire : 16/3/2020
Place of Issue : U.A.E.DUBAI
Visa Status :
I hereby declare that the above information is accurate and true to the best of
my knowledge
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