The document outlines essential time management strategies to enhance productivity, reduce stress, and achieve goals. Key concepts include effective planning, setting priorities, delegating responsibilities, and utilizing tools for efficient task completion. It emphasizes the importance of understanding time value and continuously refining daily to-do lists to improve work output.

1. Time Management

2. Always Late

3. “Remember that time is money”
Ben Franklin, 1748

4. By the End of the Session
You will be able to
• Clarify your goals and achieve them
• Handle people and projects that waste your time
• Be involved in better delegation
• Work more efficiently with your Boss/Advisor
• Learn specific skills and tools to save your time
• Overcome stress and Procrastination

5. Time Management
• Time management is the act of taking conscious control over the amount
of time spent on specific activities.
• You exercise time management to increase productivity, effectiveness and
efficiency.
• You practice skills and use tools and techniques to aid you when
accomplishing tasks, projects or are working toward goals and deadlines.

6. Why Do We Need TM?
• To save time.
• To reduce stress.
• To increase our work output.
• To have more control over our job responsibilities.
• Bad time management = stress

7. How To Use Time Effectively
• Effective planning.
• Setting goals and objectives.
• Setting deadlines.
• Delegation of responsibilities.
• Prioritizing activities as per their importance.
• Spending the right time on the right activity.

8. Poor time management
1. Constant rushing (e.g. between meetings or tasks)
2. Frequent delays (e.g. in attending meetings, meeting deadlines)
3. Low productivity, energy and motivation (e.g. ‘I can’t seem to get
worked up about anything’)
4. Frustration (e.g. ‘Oh, things just don’t move ahead)

9. 5. Impatience (e.g. ‘where the hell is that information I’ve asked him for?’)
6. Chronic vacillation between alternatives (e.g. ‘whichever option I choose
it is going to put me at a big disadvantage. I don’t know which way to
jump’)
7. Difficulty setting and achieving goals (e.g. ‘I’m not sure what is expected
of me’)

10. There is a time for everything
• A time to be born and a time to die
• A time to plant and a time to uproot
• A time to love and a time to hate
• A time for war and a time for peace
• A time to weep and a time to laugh
• A time to mourn and a time to dance
• A time to tear and a time to mend/repair
• A time to be silent and a time to speak

11. • A time to kill and a time to heal
• A time to tear down and a time to build
• A time to search and a time to give up
• A time to keep and a time to throw away

12. Hear me Now, Believe me Later
“Being successful doesn’t make you manage your time well,
Managing your time well makes you successful.”

13. Goals, Priorities, and Planning
• Why am I doing this?
• What is the goal?
• Why will I succeed?
• What happens if I chose not to do it?

14. The 80/20 Rule

15. Inspiration
“If you can dream it, you can do it”
-Walt Disney
Disneyland was built in 366 days, from ground-breaking to
first day open to the public.

16. TO DO Lists
• Break things down into small steps
• Like a child cleaning his/her room
• Do the ugliest thing first

17. Four Quadrants of To-Do List

18. Time Management Process
• Cost your Time.
• Making activity logs.
• Goal setting.
• Planning.
• Prioritizing.
• Scheduling.

19. Costing your Time:
• Understand the true value by calculating your cost per year
• Cost per year=(salary +taxes + office space + office equipment + profit you
generate)

20. Making Activity Logs:
• Make a realistic estimate of time spend during day on job
orders.
• Pinpoint the critical areas.
• Finding the high yielding time of our day.

21. Goal Setting:
• Setting lifetime goals help to chart your life course and your
career path.
• Breakup your lifetime goal in smaller goals.
• Make a daily To-Do list.
• Revise and update your list on daily bases and judge
your performance.

22. Planning:
Draw an action plan –A list of things that need to be done to
achieve your goals
• Failing to plan is planning to fail
• Plan Each Day, Each Week, Each Semester
• You can always change your plan, but only once you have
one!

23. Prioritizing:
• Make a To-Do List.
• Consider the value of the task before to do it- Is it worth
spending your time and company resources.
• Prioritize your task- The most important jobs should be
completed first followed by other jobs.

24. Scheduling:
• Make a realistic estimate of how much you can do.
• Plan to make the best use of the available time.
• Reserve some uncertainty time to deal with ‘unexpected jobs’.
• Minimize stress by avoiding commitment by yourself and others.