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Managing Time
  There are 168 hours in every week.
  How are you spending yours?
Sleeping                      Taking a nap
Going to the Gym              Exercising
Getting ready for class       Catching up!
Working on campus             Commuting
Shopping for groceries        Getting around campus
Caring for family members     Playing an instrument
Going out with friends        Trying to unwind
Cultivating a relationship    Attending events on campus
Meeting new people            Helping a friend
Going to office hours         Checking email
Volunteering                  Revising your essay
Going to class                Getting coffee
Studying for tests            Chatting with friends
Doing library research        Keeping in touch with family
Myths about Time Management
 Time management is nothing but common
   sense. I do well in school, so I must be
       managing my time effectively.


                        Time
  No matter
                   management?
  what I do, I
                    I work better
  won’t have
                        under
   enough
                      pressure.
    time!



       It takes all the
      fun out of life!!!
The Truth!

       What is Time Management?
Yes!   Simply, making the most of your time and energy
       at workplace!
The Benefits of Time
Management

1. You are more productive.
2. You reduce your stress.
3. You improve your self-esteem.
4. You achieve balance in your life.
5. You avoid meltdowns.
6. You feel more confident in your
   ability to get things done.
7. You reach your goals.
Steps to Managing Your Time

 1.   Set goals

 2.   Make a schedule

 3.   Revisit and revise your plan
Go for
      Where to start?                 the
                                     goal!
             1. Set Goals!
 Make your goals specific and
    concrete. Don’t be vague.
   Set both long-term goals and
    short-term ones to support
    them.
   Set a deadline for your goals.
   Integrate your goals:
    professional, personal and
    career.
   Realize that goals change, but
    know which goals to stick to!
2. Make a Schedule
             Set Up Your Semester Calendar
 Look at the meeting schedules with the clients.
 Highlight all meetings according to time and place.
 Identify routine “client calling” days.
 Don’t forget to take a break once in a while.
Derek’s Schedule
      With everything that I’m
       juggling, I need to use
          some major time
         management skills!
Do you have a schedule?
Organizing Your Day:

 “Work smarter, not harder.”- Alan Lakein
 Set realistic goals, there are only 24 hours in a
  day.
 Use spare time to review.
 Customer calling at the same time each day:
  make it a habit
 Don’t forget to reward yourself when you do
  something right!
Do you use a Daily Planner?

             Review your calendar daily
              for the current week and
              upcoming week.
             It just takes a moment to
              review your calendar and it
              relieves stress to know you
              are on top of things.
Derek’s Scheduled Day uined
                    r
     Derek, I might be late getting
      home from work. We might
              not eat til later.




   Derek, I need your report by 1 pm. It might cut
      into your lunch hour, but it’s a top priority.
Derek’s Scheduled Day AVED
                           S
                          Okay, I’ll plan to be home at 6:00.

If I have to work through lunch can I leave
       early? I have an important class
      assignment that I need to work on.


        That should be alright.


                            If I feel tired at
                               the library, I’ll
                                 just take a
                                   walk.
Procrastination:
“Never do today what you can put off ‘till tomorrow!”

Forms of procrastination:
 Ignoring the task, hoping it will go away
 Underestimating how long it will take
 Overestimating your abilities and resources
 Telling yourself that poor performance is okay
 Doing something else that isn’t very important
 Believing that repeated “minor” delays won’t hurt you
 Talking about a hard job rather than doing it
 Putting all your work on only one part of the task
 Becoming paralyzed when having to make choices
How to Overcome Procrastination
 Win the mental battle by committing to being on time.
 Set and keep deadlines.
 Organize, schedule & plan.
 Divide a big job into smaller ones.
 Find a way to make a game of your work or make it fun.
 Reward yourself when you’re done.
 Tell your friends and room mates to remind you of   Use lots
                                                         of
  priorities and deadlines.                           Stickies
 Learn to say “no” to time wasters.
Tackle Time Wasters
 First, learn to recognize when you’re wasting time.
 Decide what you need to do and can realistically do.
 Learn how to say “NO” when you don’t have time.
 Use an answering machine and return calls at your
  convenience. The telephone is a major time killer.
 Learn to say “I can’t talk right now. I’ll get back to you.”
 Wasting time is often linked to a lack of self-discipline.
 Ask yourself, “Do I really need to do this or not?”
REVISE and PREVIEW:
Staying on top of things…
 Immediately note all changes.
       Exam/Paper due date revisions
  Meeting additions/cancellations
       Work schedule changes
  Upcoming visitors, etc., etc…
 Preview the upcoming week making any necessary
  adjustments.
 Preview each day to see what might happen…
Review
 Time and energy management can make you more
    productive and reduce your stress level.
   The Three Steps
      Set goals

      Make a schedule

      Revisit and revise your plan

   Be tough with your time. Actively avoid procrastination
    and time wasters. Learn to say “no” to distractions.
   Employ a variety of time management strategies to
    maximize your time.
   Relax and enjoy the extra time that you’ve discovered!
Powerpoint time management @ workplace

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Powerpoint time management @ workplace

  • 1. Managing Time There are 168 hours in every week. How are you spending yours? Sleeping Taking a nap Going to the Gym Exercising Getting ready for class Catching up! Working on campus Commuting Shopping for groceries Getting around campus Caring for family members Playing an instrument Going out with friends Trying to unwind Cultivating a relationship Attending events on campus Meeting new people Helping a friend Going to office hours Checking email Volunteering Revising your essay Going to class Getting coffee Studying for tests Chatting with friends Doing library research Keeping in touch with family
  • 2. Myths about Time Management Time management is nothing but common sense. I do well in school, so I must be managing my time effectively. Time No matter management? what I do, I I work better won’t have under enough pressure. time! It takes all the fun out of life!!!
  • 3. The Truth! What is Time Management? Yes! Simply, making the most of your time and energy at workplace!
  • 4. The Benefits of Time Management 1. You are more productive. 2. You reduce your stress. 3. You improve your self-esteem. 4. You achieve balance in your life. 5. You avoid meltdowns. 6. You feel more confident in your ability to get things done. 7. You reach your goals.
  • 5. Steps to Managing Your Time 1. Set goals 2. Make a schedule 3. Revisit and revise your plan
  • 6. Go for Where to start? the goal! 1. Set Goals!  Make your goals specific and concrete. Don’t be vague.  Set both long-term goals and short-term ones to support them.  Set a deadline for your goals.  Integrate your goals: professional, personal and career.  Realize that goals change, but know which goals to stick to!
  • 7. 2. Make a Schedule Set Up Your Semester Calendar  Look at the meeting schedules with the clients.  Highlight all meetings according to time and place.  Identify routine “client calling” days.  Don’t forget to take a break once in a while.
  • 8. Derek’s Schedule With everything that I’m juggling, I need to use some major time management skills!
  • 9. Do you have a schedule? Organizing Your Day: “Work smarter, not harder.”- Alan Lakein  Set realistic goals, there are only 24 hours in a day.  Use spare time to review.  Customer calling at the same time each day: make it a habit  Don’t forget to reward yourself when you do something right!
  • 10. Do you use a Daily Planner?  Review your calendar daily for the current week and upcoming week.  It just takes a moment to review your calendar and it relieves stress to know you are on top of things.
  • 11. Derek’s Scheduled Day uined r Derek, I might be late getting home from work. We might not eat til later. Derek, I need your report by 1 pm. It might cut into your lunch hour, but it’s a top priority.
  • 12. Derek’s Scheduled Day AVED S Okay, I’ll plan to be home at 6:00. If I have to work through lunch can I leave early? I have an important class assignment that I need to work on. That should be alright. If I feel tired at the library, I’ll just take a walk.
  • 13. Procrastination: “Never do today what you can put off ‘till tomorrow!” Forms of procrastination:  Ignoring the task, hoping it will go away  Underestimating how long it will take  Overestimating your abilities and resources  Telling yourself that poor performance is okay  Doing something else that isn’t very important  Believing that repeated “minor” delays won’t hurt you  Talking about a hard job rather than doing it  Putting all your work on only one part of the task  Becoming paralyzed when having to make choices
  • 14. How to Overcome Procrastination  Win the mental battle by committing to being on time.  Set and keep deadlines.  Organize, schedule & plan.  Divide a big job into smaller ones.  Find a way to make a game of your work or make it fun.  Reward yourself when you’re done.  Tell your friends and room mates to remind you of Use lots of priorities and deadlines. Stickies  Learn to say “no” to time wasters.
  • 15. Tackle Time Wasters  First, learn to recognize when you’re wasting time.  Decide what you need to do and can realistically do.  Learn how to say “NO” when you don’t have time.  Use an answering machine and return calls at your convenience. The telephone is a major time killer.  Learn to say “I can’t talk right now. I’ll get back to you.”  Wasting time is often linked to a lack of self-discipline.  Ask yourself, “Do I really need to do this or not?”
  • 16. REVISE and PREVIEW: Staying on top of things…  Immediately note all changes. Exam/Paper due date revisions Meeting additions/cancellations Work schedule changes Upcoming visitors, etc., etc…  Preview the upcoming week making any necessary adjustments.  Preview each day to see what might happen…
  • 17. Review  Time and energy management can make you more productive and reduce your stress level.  The Three Steps  Set goals  Make a schedule  Revisit and revise your plan  Be tough with your time. Actively avoid procrastination and time wasters. Learn to say “no” to distractions.  Employ a variety of time management strategies to maximize your time.  Relax and enjoy the extra time that you’ve discovered!