The-Art-of-Emceeing-Final-2.pptx

THE ART OF EMCEEING
SUSAN J. LIMBAGO
School Principal
Corella Central ES

OBJECTIVES
DEPARTMENT OF EDUCATION
Enhance understanding on the protocol and
art of hosting/emceeing
Draft sample graduation program and other
school programs
Demonstrate a sample hosting of
graduation program and other school programs
Share insights on the importance of following
the correct protocol of hosting

BUZZ TIME 5 MIN
Talk with your seatmate
Share your observations on the following
1.Common errors of an Emcee/host during
graduation program.
2. Common errors on the flow of
graduation program
3.What are the preparations of an emcee/host
before the start of the program
4. Common DOs/DON’Ts of hosting/emceeing.

Tell me
Share the answers of your seatmate
to the big group
What are your insights/realizations
with the sharing you had?

TOPIC OUTLINE
• What is a Master of Ceremonies?
• What are the roles of an emcee?
• What are the preparations for the Program
Proper?
• What to do during the program proper?
• What to do at the end of the program?
• Additional Tips for Effective Emceeing
• Sample Programs on Graduation, Turn-Over
of Building, Coronation of Lakan and
Lakambini
• Practicum on Emceeing

What is a Master of Ceremonies?
-A master of ceremonies is the
host of a ceremony, staged event,
conference, convention or similar
performance.
-also refers to the protocol officer
during an official state function.

What is a Master of Ceremonies?
-The title “ master of ceremonies”
applies to both men and women.
-In common usage, a master of
ceremonies talks to an audience,
tells jokes and keeps an event on
schedule.

What are the roles of an emcee?
-The role of an emcee is to warm
up the crowd to prepare them for
the program ahead.
-The emcee sets the tone.
-You are there to make the main
stars of the show look good.

What are the roles of an emcee?
-As the host you have to make sure
there are smooth transitions between
different segments of the program so
that it flows smoothly.
-You are the shock absorber of
conflicting orders from the super active
organizers.
-As an emcee you are responsible for
the success of the show.

What are the preparations for the Program Proper?
-Have the proper perspective of your role.
-Ask for God’s assistance for a successful
performance.
-Write and prepare what you are going to
say. Never trust your expertise in the
facility of communication. However, this
write up will only serve as guide because
you can adlib along the way.

-“Befriend” the people manning the show.
This way you will be able to request them to
assist you when they are needed especially
during time of emergencies on stage.
-“Befriend” the venue itself. You have to be
familiarize yourself with the venue for your
blocking, calculations, etc. Do not be a
stranger to the place which is supposed to
be your “home” for several hours.

-Wear something new and look
good. This will inspire you.
-Put make up on. This will make
you feel confident of your looks.

-Get a copy of the program ahead of time so
that you will know the numbers.
-Be sure you know who the participants of
the show are.
-Be at the venue at least one hour before
show time.
-Check all the necessary paraphernalia like
the colors/flags, awards, certificates.

-Check whether all the participants
are coming. If one is not coming,
know who the substitute will be.
-Do not call somebody on stage by
surprise. You have to ask his
permission and approval first before
you include his name on the
program.

-Have stage manager who
will assist you in the control
and flow of the numbers in
the program.

-Be ready with your light manager.
Tell him how you what your lights to
be. Give him the scenario of the
entire show. Ask the different
participants the nature of their
presentation so that you and the
lights manager can decide what
kind of lights to be used at a
specific time.

-Be ready for exact number of
chairs if there are people to sit on
stage.
- It is very frustrating to get more
chairs when there are people who
come up on stage.

-Prepare a folder. On one side of
the folder, staple a copy of the
program. On the other side, prepare
a blank sheets of paper for
additional information you would like
to write as the show progresses.

What to do during the Program Proper?
-As much as possible, you should start the
program on time except if there is a necessity
to wait for important people.
-Once, you are already in front of the
audience, stop fixing your hair, pulling your
underwear, looking at your dress.

-Begin the program with a greeting and
mention the occasion .
Don’t say… To start with, let us have the
invocation….
Say … Good day everyone, Welcome to
Corella Central Elem School . Today is our
101st Closing Ceremony with the theme…

-The first sentence of your speaking line should
greet your audience. In the Philippine setting,
we greet individually the “important people”,
you don’t have to do this because there is a
danger you might miss somebody. Greet the
audience in general and nobody in particular.
-Once you started the show, the show has to
go on, no turning back, no retreat, no
surrender. Put your best foot forward.

If there is NO welcome remarks in
the program, the Emcee perform
the function
-Never apologize for a thing you did
not do and you have not done. This
is unethical.
-Always wear a smile. But do not
put on a “hypocrite’s smile. This is a
kind of smile which shows your fear
and nervousness.

-Remember there is no substitute for slow
and clear talking. Do not pretend you are
at home with a foreign language.
-Tell to express and not to impress.
-Never imitate an idol in talking.
Remember everyone is unique. Never feel
happy when you are compared with
somebody. This means you don’t have
any identity.

What to do during program proper?
-Do not be “over talkative” on stage. Say the
right words at the right time.
-Remember your job is merely to introduce
numbers and people and not to make a
speech.
-Build up your introduction. Bridge the gap
between numbers for continuity.

-For instance, don’t say, “And now let’s proceed
to…” Always say something about the preceding
number. Like, “And now speaking of
inspiration, let’s listen to an equally inspiring
speaker_(title)___(Name)_______.
-Mention the name of the person last.
Don’t say The welcome remarks will now be
given by_______________the Head of the
English Department. Say: “The welcome
remarks will now be given by the Head of
the English Department,
___________________.

-Use the “YOU” and “WE”
APPROACH.
-Say, You shall now
hear…” You will have the
privilege to listen to…” Let
us all stand for…”

KISS your language- Keep It Short
and Simple. Be brief to the point.
KISSS. Keep It Sweet, Sincere and
Sparkling. Use only positive and
vigorous words. Let them come
from the heart.

-In calling list of names report to
“mass applause”.
-Don’t leave the rostrum abruptly.
After you have finished your
introduction, it is a graceful gesture to
stay beside the rostrum, join in the
applause while waiting for one
introduced to take care his place at
the rostrum and to acknowledge your
introduction.

-Be ready for emergencies. If
the speaker’s notes fall on the
floor, pick it up snappily but
casually. If the microphone
slides down and it looks he
could not fix it, come to his
rescue.

Most of all, don’t forget to MIND your
MANNER. These include:
a.Courtesy-use all important and eternally
“in” words of politeness like “please” and
“excuse me” “may”
b.Finesse-control all unnecessary
movements while someone is speaking.
c.Sensitivity-check the pronunciation of
names and the certainty of ranks and labels.
d.Tone- Modulation is the best benchmark.

• Never evaluate the speaker or his speech,
you manage the program, do not give
judgement.
Don’t say..That was a very inspiring
message
Mr. Cruz is really an eloquent
speaker
• Insert applause getting phrases.. Let’s give
a big round.. But don’t overdo it…

What to do at the end of the program?
Close the event.
-Your closing of the event should be as
exciting and sincere as your opening.
Normally to close the event, the MC thanks
all of the attendants, speakers, and
performers. It’s good manners to also thank
everyone who helped to put the event
together. Summarize what took place at the
event and what was learned, and then
depending on what kind of event it was,
encourage the audience members to take
action.

Commonly used lines
• Program VS Programme (prefer American English)
• Come VS Go /proceed
• Take VS Bring
• Therefore instead of so therefore
• Attached or herewith not attached herewith
• Cope with instead of cope up with
• Besides instead of and besides
• Call on vs call in
• Ladies & friends (for GSP only or if pax are women
only)
use Ladies and gentlemen instead

Other tips
1.Avoid using nonsense phrases such as
The next number of the program…
Allow me to introduce…
Before I call on the next number…
You have just heard …
ok….now…
2. Vary your connectives, avoid repeating such
phrases
At this point…
And so…
And now..
At this juncture
Next we will have…

Other tips
3. Use polite approach
Don’t say I now call on…
I want you to rise..
Say.. Let me call on
2. Vary your connectives, avoid repeating such
phrases
At this point…
And so…
And now..
At this juncture
Next we will have…

Graduation program format
1. Processional (highest person should be the last)
2. Entrance of Colors
3. Hymns (teacher)
4. Invocation (learner)
5. Welcome Address (emphasize the content of the welcome
remarks/ and who will do the welcome ) (learner)
6.Presentation of the candidates (Principal)
format (In my capacity as the school principal of….)
7.Confirmation, Distribution of Diploma & message
(By virtue of the power vested in me by school Div. Superintendent I
have the honor….) SDS representative
8. Guest Speaker / (Message of SDS or Representative)
(Note: Do not read the message of the SDS because it is reflected
already in the program)
9. Awarding of Medals
10.Words of Gratitude (learner)
11.Tribute Song (If there is NO separate tribute activity)
12.Pledge of loyalty
13.Alumni Pledge (if any)
14.Graduation Song (MUST be the last part)
14. Recessional

Important Points
• Be sure to orient the person/learner who
will do the welcome address or any part of
the program.
(Do not let them talk about the theme, focus
on the content of the welcome remarks, or to
which part they were assigned.
• If there is a guest speaker, the Deped
representative will not do the message.
• The message of the SDS will not be read
anymore since it is already attached in the
program.

Why use of the word ceremonies/rites/exercises?
Master of Ceremonies may be on stage or voice
over
Elem- Closing Ceremonies
Closing Exercises
HS - Graduation Ceremonies
Graduation Exercises
For a separate moving up ceremony _
Moving Up & Recognition Ceremonies

Turn-Over of School Building

Sample Flow of Turn-Over of Building
PROGRAM
PART I RIBBON CUTTING
To cut the ribbons:
Hon. Arthur C.Yap Governor, Province of Bohol
Bianito C. Dagatan, EdD, CESO V Schools Division Superintendent
Hon.Edgar M. Chatto Congressman, 1st District of Bohol
Engr. Domingo J. Lamoste Division Physical Facilities Coordinator
Name of the Mayor -Municipal Mayor of the town
Name of the Vice-Mayor -Vice-Mayor of the town
Name of the Supervisor -Schools District Supervisor

To cut the ribbons:
Name of the Barangay Captain -Barangay Captain
Name of Chairman on Education -Chairman on Education of the
Barangay
Name of PTA President -PTA President of the school
Name of the Principal -Principal of the School

FORMAL TURN-OVER AND ACCEPTANCE OF THE BUILDING
From Constructor of the Building to Governor in the Province of Bohol
From Governor in the Province of Bohol to Schools Division Superintendent
From Schools Division Superintendent to Division Physical Facilities
Coordinator
From Division Physical Facilities Coordinator to Congressman of the District
From Congressman of the District to Municipal Mayor
From Municipal Mayor to Municipal Engineer
From Municipal Engineer to Schools District Supervisor
Schools District Supervisor to Barangay Captain
Barangay Captain to PTA President
PTA President to Principal of the School
Messages
Closing Remarks

Sample Flow of Lakan and Lakambini

BUWAN NG WIKA
Tema: “Wikang Katutubo Tungo sa Isang Bansang Filipino
 Pambansang Awit/Awit sa Bohol
 Panalangin
 Pambungad na Mensahe
 Produksiyon at Pagpapakilala ng mga Lakan at Lakambini
 Intermisyon
 Etnikong Kasuotan
 Intermisyon

 Pambansang Kasuotan
 Intermisyon
 Paghahandog ng Awitin sa mga Lakan at Lakambini
 Pagbibigay ng mga Sertipiko sa mga Hurado
 Lakad Pamamaalam Prosesyonal na Martsa
 Koronasyon at Paggawad ng mga sash at sertipiko
 Paglalagay ng Sash, kapa,scepter & korona sa Lakan at
Lakambini
 Panapos na Mensahe

APPLICATION
Simulation
Draft a program and demonstrate the hosting of the
following.
Group 1- Coronation Rites
Group 2- Turn over Ceremonies
Group 3- Graduation program

Hosting just needs the following:
1. FOCUS/PROPER MIND SET
2. COMMON SENSE
3. POSITIVE ATTITUDE/CONNECTION TO AUDIENCE
4. PREPARATION
Just be the best of whatever you are!!!
-Douglas Mallo

The-Art-of-Emceeing-Final-2.pptx

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