The document provides guidance on how to effectively perform a presentation. It discusses getting started by using either a formal or informal approach depending on the audience. The body of the presentation should use clear signposting, engaging language, and visual aids to reinforce key ideas. Presenters should use active body language through posture, gestures, and eye contact. Their voice should be projected clearly and use techniques like pausing, pacing, stress, and emphasis. The presentation should conclude with a summary and invitation for questions, which the presenter should handle respectfully.

1. PERFORMING THE
PRESENTATION
Prof. Manas Moulic
Asst. Prof. in English
Ramakrishna Mission Vivekananda Centenary
College, Rahara

2. Content
 GETTING STARTED
 BODY
LANGUAGE
VISUAL AIDS
BODY LANGUAGE
VOICE
 ENDING
 QUESTIONS

3. GETTING STARTED
 How you begin your presentation depends on
how formal the situation is.
 Most audience prefer a relatively informal
approach.

4. FAIRLY FORMAL
APPROACH.
Em.. Perhaps we should begin…
1. Good morning, ladies and gentlemen.
2. My name is…..
3. This morning I’d like to discuss…/ report on…./
and present….
4. If you have any questions you’d like to ask, I’ll be
happy to answer them
OR
Perhaps we can leave any questions you may have
until the end of the presentation.

5. FAIRLY INFORMAL
APPROACH.
OK.. Let’s get started…
1. Morning, everyone. Thanks for coming
2. I’m …..
3. What I want to do this morning is to talk to you
about….. / tell you about…. / and show you ….
4. Feel free to ask any question you like as we go
along.
OR
And don’t worry, there’ll be plenty of time left
over for questions at the end.

6. EFFECTIVE OPENING
 Communication experts are all agreed that the first
3 minutes of a presentation are the most important.
 The talk about “hooks” - simple techniques for
getting the immediate attention of the audience.

7. TO HOOK YOUR
AUDIENCE
 Give them a problem to think about.
Suppose your advertising budget was cut by 99% tomorrow.
How would you go about promoting your product.
 Give them some amazing facts.
You know, R & D is 90% luck. When I think about creativity,
I’m reminded of the man who invented the microwave oven. He
spent years messing around with radar transmitters, then
noticed the chocolate in his pocket was starting to melt.
 Give them a story or personal anecdotes.
I read somewhere the other day that the world’s highest paid
executive works for Disney and gets $230 million a year. Now
that’s about $2000 a minute.

8. SIGNPOSTING
 In a good presentation, what you say – the
content – is much more important than anything
else.
 But clear structure helps.
 When you move on to your next point or change
direction, tell the audience.
 Signposting your presentation will help you.
– to define the limits of the presentation.
– to focus the audience on the
aspects of the topic you want to talk about.
– Firstly, I’d like to…. , Secondly, we can…. . And
I’ll finish with….

9. BODY

10. LANGUAGE

11. LANGUAGE
DOS & DON’TS
 LANGUAGE – the Dos.
1. Use everyday language.
2. Use concrete words.
3. Use rhetorical questions.
4. Use dramatic structures.
LANGUAGE – the Don’ts.
1. Avoid jargon.
2. Avoid complex phrases.
3. Avoid being too formal.
4. Avoid long sentences.

12. VISUALAIDS

13. VISUAL HELPS TO
 Focus the attention of your audience.
 Reinforces your main ideas.
 Illustrate points which are hard to visualize.
 Involve and motivate the audience.

14. HOW TO MAKE
VISUALS
 ......papersIAMURE 1PPT Guide.pptx

15. HOW TO ORGANIZE
THE INFORMATION
 Keep headlines and other information on the
visual to a minimum.
 Only point out the key features or information
which you want your audience to focus on.
 Briefly restate key facts from the visual rather
than reading the information on the visual word
for word. This will help to reinforce the
information for the audience.
 Give interpretation and or any comments.
 Add other related information not on the visual in
order to make further points.

16. BODY
LANGUAGE

17. POSTURE
 Stand up straight,
feet slightly apart,
one foot slightly in
front of the other.

18. GESTURES
 Gestures, such as use
of hands, body
movements, and facial
expressions hold an
audience’s attention.

19. EYE CONTACT
 To imagine yourself as a
light house, its beam
continually moving round
the whole audience.

20. PHYSICAL
MANNERRISMS
TO AVIOD
 Playing with pens, pointers, or papers, jingling
money in pockets, fiddling with hair, avoid eye
contact.

21. Some Body Language
to watch out for:
 If the audience start covering their mouths with
their hands it means they are not convinced or
doubt what you are saying.
– Stop and ask for comments.

22. Intent Listening gesture
 HEAD: Tilting heads + leaning forward + hands
moving to chins probably means you are getting
your points across.

23. BODY LANGUAGE –
DOS & DON’TS
 Move hands & arms,
 Move around the rooms,
 Move towards audience,
 Move your eyes around the audience,
 Moving is normal.
• Don’t point at anyone,
• Don’t rock backward and forward,
• Don’t stand rooted to the spot,
• Don’t leave your hands by your sides,
• Don’t avoid eye contact.

24. VOICE

25. Points to Remember.
 PROJECTION: Speak up so that the voice
bounces off the back wall.
 PAUSES: Vary the speed and get the audience
thinking about individual points.
 PACE: Speed up to excite; slow down to
emphasize.

26. HOW TO SPEAK IN PUBLIC TO
CREAT THE EFFECT YOU WANT,
USING TECHNIQUES FOR
HIGHLIGHTING, PAUSING AND
STRESSING.

27. CHUNKING
 Pausing at the wrong place in a presentation
sound like hesitation. But pausing for effect in the
right place is a powerful technique.
 Pause briefly at the end of each chunk
 Stress the words in bold (usually with an extra
strong stress at the end of each chunk)
 Put no stress on unimportant words like to, at, of,
a and the.

28. Example 1
 I’d like you to look at the figures, which
clearly indicate the strategic importance of
South Korea in our attempt to gain a
foothold in south-east Asia
 I’d LIKE you to look at the FIGURES,
which clearly INDICATE the strategic
importance of SOUTH KOREA in our
attempt to gain a FOOTHOLD in South-
East ASIA

29. STRESS
 As a rule, when you give a presentation in
English the stress tends to come at the end of
each chunk. But by deliberately placing the
main stress at the beginning or in the middle
of a chunk you can subtly change the meaning
of what you say.
Look at the following example:
 The BRITISH will never agree to that.
The British will NEVER agree to that.
The British will never AGREE to that.
The British will never agree to THAT.

30. PACING
 One simple way of keeping an audience’s
interest is to vary your speed of speaking.
Compare the following:
 Bad management costs jobs.
Bad management costs jobs.
 In general, you should slow down to make
important points. This gives your message time
to sink in.

31. EMPHASIS
 You can dramatically change the significance of what you
say in a presentation by stressing words which would
normally be unstressed or contracted. Look at the
following example:
 It’s our best chance of success.
It is our best chance of success.
 Notice how the auxiliary verbs (is, are, was, were, has,
have, had) and negatives carry a lot of the emphasis.

32. CREATING RAPPORT
 Using a few words and phrases which do not
mean very much in themselves will change the
whole tone of your presentation and make it
less formal and more friendly.
 You know, over the past four years more than
five hundred international companies have
actually set up in Dubai.

33. HOW TO
END

34. POINTS TO
REMEMBER
 The ending should be memorized so that the
presenter has maximum impact.
 Never to rush through the ending as the audience
remembers this part more than anything else.
 There should be a summary before the
conclusion.
 Try to relate the interesting ending to the
beginning. This wraps up the message neatly and
effectively.

35. How to End?
 A. Summarize the key point.
Conclude with a recommendation
Distribute support documentation
And thank the audience
 B. Summarize the key
Conclude with recommendation
Invite questions
And thank the audience
 C. Summarize the key points
Conclude with a dramatic statement
Thank the audience.

36. QUESTIONS

37. POINTS TO
REMEMBER
 Most questions are real questions for clarification or
further information.
 Questions help the presenter achieve his or her
objective.
 Question during the presentation give feedback to the
presenter so it is good to take questions during the
presentation as well as at the end.
 The presenter should never put down or criticize a
member of the audience.
 Use the 80:20 rule for eye contact. When listening to a
question, 80% to him or her, 20% to the audience.
When replying, 20% to questioner, 80% to audience.

38. WARM – UP.
 If you don’t know the answer to some thing, say so –
be honest.
 You can ask if anyone in the audience knows the
answer or you can offer to find out the information.
 You should paraphrase most questions before you
answer them.
 If someone asks a very long and involved question,
look around the audience to see if they are following
it.
 A presentation question and answer session is not the
place to go into details.

39. THANK
YOU