This document provides an overview of nonprofit technology essentials presented by NPower Michigan. It discusses computing trends like operating systems and mobile devices. Top nonprofit tech resources like TechSoup.org and Idealware.org are covered. The presentation reviews infrastructure needs such as computers, printers, internet, backup, and phone systems. It also discusses software including office suites, databases, and online collaboration tools. Overall the document aims to educate nonprofits on important technology topics and resources.

1. NonprofitTech EssentialsOctober 20091

2. Tech EssentialsAdam Kingadam@npowermichigan.orgMark Shawmark@npowermichigan.org2

3. NPower’s MissionTo inspire and empower nonprofits to use technology to better serve their communities.3

4. Today’s SessionComputing TrendsTop Nonprofit Tech ResourcesThe Nonprofit Tech Essentials4

5. Computing Trends5

6. Computing TrendsWindows Operating SystemsWindows XP Good for now, stable, everything worksWindows Vista  Avoid if you can, needs power, buggy, not everything works Windows 7  Available soon, already stable, needs less power Office Suite2003 20076

7. Computing TrendsGoing Mobile(for communication, organization, productivity)7

8. Computing Trends“Cloud Computing”Software with nothing to installApplications accessed via Web browserDatabases, financials, etc. Rent vs. BuyWork from ANY computer8

9. “Cloud Computing”Computing Trends9

10. Top Nonprofit Tech Resources10

11. Top Nonprofit Tech ResourcesTechSoup.org11

12. 12

13. Top Nonprofit Tech ResourcesIdealware.org13

14. Top Nonprofit Tech ResourcesIdealware.org“Consumer Reports style” reviews and article on software packages that nonprofits useA Few Good…Constituent databasesOnline donation toolsE-newsletter toolsWebinarsChoosing a databaseOpen source software optionsEtc.14

15. Top Nonprofit Tech ResourcesNPower Michigan’s SlideSharewww.SlideShare.net/NPowerMichigan15

16. Top Nonprofit Tech ResourcesNPower Michigan’s Delicious feed:www.Delicious.com/NPowerMichigan16

17. Tech Checklist17

18. Computer18

19. Average time businesses replace computers: 41 monthsAverage time consumers replace computers: 5 years19

20. Computer$800-$13001-year warranty5-year lifewww.dell.com ($1,178): Optiplex 330 MiniTower,20

21. ComputerOperating System: XP Professional or Vista Business (Win 7?)

22. Processor: Intel Core 2 Duo 3.16 GHz -or- Core 2 Quad 2.5 GHz

23. Hard Drive: 160 GB to 320 GB

24. Memory (RAM): 2 GB minimum

25. Optical Drive: DVD+/-RW

26. Monitor: 19” LCD

27. Warranty: 1 year+

28. Surge Protector21

29. 22

30. Monitor Size2008 University of Utah Study:Participants using 24 inch monitor completed tasks 52% faster than those using an 18 inch monitor.Productivity dropped off when using 26 inch monitors.23

31. Avoiding the “Budget” ComputerThe “budget” computer:Slow processor

32. “Home” edition

33. Not enough memory

34. Small hard drive

35. No monitor

36. No CD burner or DVD ROM$308 Microtel24

37. Desktops vs. Notebooks$1,000-$1,5003-year warranty3-year life$800-$1,3001-year warranty5-year lifeProcessor: Core 2 Duo or Turion 64 x2

38. Memory: 2 GB minimum

39. Hard Drive: 160 GB (faster speed: 7200 RPM vs. 5400 RPM)

40. Screen Size: 12” - 14” - 15” - 17”

41. “Business class”25

42. Notebook NecessitiesPort Replicator$130 to $200Lock$30 Case$40 Extended Battery$9990 Watt Power Cable$20 to $7026

43. Minimize Upgrades1 2 3 4 510-20% of original cost27

44. Computer Purchasing1 2 3 4 528

45. Computer Purchasing1 2 3 4 529

46. Internet & Infrastructure30

47. InternetSource: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.31

48. InternetThe need for speed…DSL CableT11.5 Mbps– 6 MbpsDownload Speed1.5 Mbps– 20 MbpsDownload Speed1.5 MbpsDownload Speed$40-90/month$300+/monthTest your speed: www.Speedtest.net32

49. Router Router: shares your Internet connection

50. Firewall: protects your network33

51. RouterWired vs. WirelessWired Connections:More reliable FasterMore secureGo wireless for Convenience and/or Necessity34

52. BackupScary Statistics:A computer hard drive fails every 15 seconds

53. Over 2000 laptops are stolen or lost everyday

54. 1 in 5 computers suffer hard drive failure during their normal useful life

55. Eventually, 100% of all hard drives will failSource: Realty Times35

56. Backup36

57. BackupOnline BackupProsAutomatic

58. Offsite

59. Versioning

60. Affordable optionConsRelies on your Internet connection

61. Recurring feehttp://www.jungledisk.comhttp://www.mozypro.com15¢ per GB$3.95 + $0.50/GB per month37

62. BackupPersonal Backup:My computer38

63. BackupCentral file storage location:Server, NAS, or networked PC39

64. BackupExternal USB Hard Drives:www.newegg.com($90 each): Western Digital My Passport Essential WDME2500TN 250GB USB 2.0 External Hard Drive40

65. Printing41

66. PrinterStandardize

67. Networkable (n)

68. Duplex (d)

69. PPM

70. Laser vs. InkjetHP Laserjet P2055dn - $425 – newegg.com42

71. PrinterLaser3-5 centsInkjet10-35 centsNetworkedcopier<2 centsColorlaser7-9 centsSource: http://www.jeffersondavis.k12.ms.us/Departments/InformationTechnology/FAQs/tabid/72/Default.aspxaccessed on 8/9/2007.43

72. PrinterReduce Printing Costs:PrintGreener.comPeople to Printer ratio – 8:144

73. Voice & Phone Systems45

74. Voice & PhoneFreeConferenceCall.comHost a conference call for freeUsually not a local number46

75. Voice & PhoneVOIP = Voice Over IPWhen to Use:

76. Current phone system needs to be replaced

77. Moving to new location

78. Multiple locations

79. Use business VOIP system

80. Estimate $1000 per phone

81. Voipreview.org47

82. Voice & Phone800-Goog-411Free directory assistance vs. calling information (up to $1.99 per call)No residential connections48

83. Voice & Phone49

84. Voice & PhoneWhy Smartphone?Email anywhereFaster schedulingTask management (“to dos”)Address book always availableLook up information / searchDirections50

85. Office Software51

86. SoftwareNonprofits are eligible for reduced rates on software:www.techsoup.org/stockRetailNP Price Microsoft Office Professional 2007$400$20$40$15Norton Antivirus 2009

87. Quickbooks Premier *$45$320www.techsoup.org: Office ($20), Internet Security ($15), Accounting ($45)52

88. Collaboration Systems53

89. CollaborationPrimary File Sharing OptionsServerNASOnline54

90. Online File SharingJungleDisk.comUse as a shared network driveYour files accessible on any computer $2 per user per month, plus 15 ¢ per GB(Workgroup Edition)55

91. File Server vs. OnlineServer

92. Hardware - $2000

93. Software - $200

94. Setup - $1000

95. Backup Media - $300

96. Total: $3500 every 5 years

97. Online File Service

98. 10 staff ($2 each per month) - $20

99. 20 GB data (0.15 per GB, per month) - $3

100. $23 per month

101. $1380 per 5 years56

102. Email / File Share / CollaborateWouldn’t it be nice?Share calendarsShare contactsAccess ENTIRE mailbox (inbox & all folders) anywhereAccess all your own contacts, calendar, and tasks anywhereInternal website for announcements, discussionShare & collaborate on documents onlineOrganization-wide calendar+57

103. Email / File Share / CollaborateOption 1: Exchange & Sharepoint

104. Need T1 internet: $300 per month minimum

105. Need your own server: hardware + labor $3000 every 5 years

106. Need large backup hard drives: minimum 2 @ $150 each