Managing Your It Budget In Tough Times Traverse City
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This document discusses managing an IT budget for nonprofits in tough economic times. It provides options for reducing costs such as using networked copiers instead of printers, open source software instead of paid software, and cloud computing instead of maintaining physical servers. It also surveys 330 nonprofits and finds that most spend less than 4% of their budget on technology, do not have an IT committee or technology plan, and rely on contractors for IT support rather than in-house staff.
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Managing Your It Budget In Tough Times Traverse City
- 2. Managing Your I.T. Budget in Tough Times Andy Wolber andy@npowermichigan.org
- 3. NPower’s Mission To inspire and empower nonprofits to use technology to better serve their communities.
- 6. Choices
- 9. Networked Laser Color Inkjet copier 3-5 cents laser 10-35 cents <2 cents 7-9 cents Source: http://www.jeffersondavis.k12.ms.us/Departments/InformationTechnology/FAQs/tabid/72/Default.aspx accessed on 8/9/2007.
- 13. 70% 59% Photo source: Canon.com (PowerShot SD880) and www.Dell.com (MP1409x). Data Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
- 15. $800+ $1,300+ $400+ 1-year warranty 3-year warranty 1-year warranty 5-year life 3-year life 3-year life www.dell.com :Mini 9 (left), Optiplex 360 (middle), Dell E6400 (right)
- 16. www.LogMeIn.com
- 17. www.skype.com
- 19. www.dimdim.com
- 25. Compare…
- 27. Technology Budget 43% 60% <=20 staff >20 staff Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
- 28. 83% of nonprofits spend less than 4% of their budget on technology. Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
- 29. Technology Plan 32% 71% <=20 staff >20 staff Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
- 30. 22% of nonprofits have a technology committee. Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
- 31. 29% <Contract on an as-needed basis 25% In-house MIS staff 22% Tech support w/1 or more providers 13% No formal approach to IT support 9% Volunteers to our agency 2% Friends and family of staff Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
- 32. IT Service Evolution Chaotic – Reactive – Proactive – Managed – Utility Full Managed Services: • Service Level Agreement with fixed monthly cost • HW as a Service (Hosting) • SW as a Service (Hosting) Degree of Virtualization and Efficiency for Client Partial Managed Services: • Proactive • Remote management • Allows detailed understanding of client IT as Investment: • Scheduled Support • Client understands value of IT • Somewhat proactive • Downtime reduced Break/Fix: • Totally reactive • Client pays for downtime • Low investment/low return Degree of Virtualization and Efficiency Source: NPower DC, slide modified to present generic picture of services.
- 34. Edited By By Joni Podolsky Holly Ross Katrin Verclas Alison Levine
- 35. To the cloud…
- 39. File Server
- 40. 10 / 100 / 1000
- 43. File & Application Server
- 45. www.mozypro.com
- 47. “Thin Client”
- 49. T1 Line (1.5 Mbps) download & upload Standard DSL download speed (1.5 Mbps) “symmetrical” Standard DSL upload speed (384 kbps)
- 50. Standard DSL download speed (1.5 Mbps) Skype-to-Skype Video (384 kbps) Standard DSL upload speed (384 kbps) Skype Voice (64 kbps)
- 56. 49% 19% Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
- 58. Financials Donor Programs Management (Clients, Volunteers) “Other” 53% 23% 41% Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
- 59. 2005 Data Web data Data Data
- 60. 2006 Plan One internal Web data Auto-sync database
- 61. Cloud option One web database
- 62. List functional requirements (3 meetings, 1 hour each) Identify options (up to 4 hours per participant) Discuss alternatives; narrow list of options (2 meetings) Get product details Vendor demos Calls to real users User visits Decision