April 2011 tech-essentials_webinar
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The document discusses technology essentials for non-profits. It provides statistics from surveys that 42% of organizations with less than 20 staff and 66% of those with more than 20 staff have a technology budget. 87% of nonprofits spend less than 4% of their budget on technology. It also discusses hardware, internet infrastructure, applications, training resources, collaboration systems, databases, and websites as essential technology areas for nonprofits.
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April 2011 tech-essentials_webinar
- 1. Tech Essentials Mark Shaw mark@highwayt.org
- 2. “7% of a company's operating expense is Information Tech.” Source: “More Bang for the IT Buck,” McKinsey Quarterly, 2003 Number 2.
- 3. Technology Budget Who has one? 42% 66% Less than 20 staff More than 20 staff Source: Bayer Center for Nonprofit Management Study, 2010. Survey of 260 nonprofit organizations.
- 5. 87% of nonprofits spend less than 4% of their budget on technology. Source: Bayer Center for Nonprofit Management Study, 2010. Survey of 260 nonprofit organizations.
- 6. Technology Plan 31% 67% <=20 staff >20 staff Source: Bayer Center for Nonprofit Management Study, 2010. Survey of 260 nonprofit organizations.
- 8. 22% of nonprofits have a technology committee. Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
- 9. Who should be on your Tech Committee?
- 10. Edited By Holly Ross Katrin Verclas Alison Levine By Joni Podolsky
- 12. Technology Strategy and Planning Process Meeting 1: Envision 1. Ensure agreement on I.T. “Current Reality” 2. Identify processes for obtaining additional information needed Meeting 3: Prioritize II Select strategy and sequence Detailed review of resources required Meeting 2: Prioritize I Classify projects into categories, e.g. - “Quick wins” - Strategically essential - Need more info Meeting 4: Act Finalize plan Implementation kickoff Identify circumstances required for committee to reconvene Preliminary Assessment Inventory Staff skills assessment Current and prior year IT operating costs Initial list of potential projects Any additional relevant background materials (e.g., technology usage policies) Project Prioritization Identify and categorize projects Research high-level details on alternative solutions Identify Implementation Sequence and Resources Draft implementation plan Select resources (internal vs. external, build vs. buy) Define RFI/RFP processes Detailed Implementation Planning Cost details Assign specific responsibilities Timetable Identify key issues/risks
- 13. Tech Essentials Computer Internet infrastructure (security, backup) Printing and Imaging Training Voice communications infrastructure Basic Applications (documents, accounting) Collaboration systems Databases Website and Storytelling
- 15. Computer
- 16. $800+ 1-year warranty 5-year life $1,300+ 3-year warranty 3-year life $400+ 1-year warranty 3-year life www.toshibadirect.com: NB305 (left); www.dell.com: Vostro (middle), Dell Latitude E6410 (right)
- 17. 1 2 3 4 5
- 18. 1 2 3 4 5
- 19. Internet & Basic Infrastructure
- 20. Fast(er) Internet is (almost) ALWAYS worth the cost
- 22. Standard DSL
- 23. Premium DSL
- 24. T1
- 25. Bonded T1
- 26. AT&T Uverse from 1up 3dwn to 3up 24dwn
- 29. Email traffic
- 30. Hosted application traffic
- 32. Left: HP Mediasmart Home Server includes 1 750Gb hard drive, $600. Right: Synology NAS Disk Station $340 plus 2 500Gb hard drives $260 ($600)
- 35. Laser printer Networked copier Color laser Inkjet Total Cost: Hardware + Replenishables + Maintenance + Ease of Use
- 36. www.hpeprint.com
- 39. Office.Microsoft.com Free training and demos for Office and More! 32
- 42. Voice
- 45. Office Software
- 54. www.sherweb.com
- 56. docs.google.com
- 58. gotomeeting.com fuzemeeting.com
- 59. Databases
- 60. Donor Management Financials Volunteers Clients 60% 22% 32% 37% Source: Bayer Center for Nonprofit Management Study, 2010. Survey of 260 nonprofit organizations.
- 61. List functional requirements (3 meetings, 1 hour each) Identify options (up to 4 hours per participant) Discuss alternatives; narrow list of options (2 meetings) Get product details Vendor demos Calls to real users User visits Decision
- 62. 1 2 3 4 5
- 67. Website & Storytelling Tools
- 69. www.wordpress.com Express yourself..start a blog
- 77. Next steps...
- 78. Tech Essentials Mark Shaw mark@highwayt.org