The document provides guidance on technology essentials and estimated costs for non-profits. It recommends budgeting $4,420 which includes $1,000 for a computer, $80 for software, $500 for a printer, $400 for backup drives, $500 for internet access, $130 for a wireless router and firewall, $10 for email and website, $100 for a fax machine, $200 for training, and $1,500 for a smartphone. The document provides purchasing recommendations and cost comparisons for each technology item.

2. Andy Wolber [email_address] Tech Essentials

3. NPower’s Mission To inspire and empower nonprofits to use technology to better serve their communities.

7. http://nptechguide.pbwiki.com/

8. www.slideshare.net/NPowerMichigan/

9. name org/job what you hope to learn today It’s all about you …

10. Technology & Today’s Nonprofit

11. “ IT accounts, on average, for nearly 7% of a company's operating expenses.” Source: “More Bang for the IT Buck,” McKinsey Quarterly, 2003 Number 2.

12. 68% of nonprofits do not track technology spending. Source: Bayer Center for Nonprofit Management Study, 2006.

13. 88% of nonprofits spend less than 4% of their budget on technology. Source: Bayer Center for Nonprofit Management Study, 2006.

14. Technology adoption identification correlates with spending Source: NTEN 2006 Nonprofit IT Staffing Survey Report.

15. By Joni Podolsky By Sue Bennett Edited By Holly Ross Katrin Verclas Alison Levine

16. www.delicious.com/NPowerMichigan/

17. WINDOWSKEY-L WINDOWSKEY-D ALT-TAB

18. <B> <W> <A>

19. www.MeetingWizard.com

20. Technology Essentials

21. TECH ESSENTIALS $4,420+

22. TECH ESSENTIALS: Purchasing Guide 1. Computer $1,000. 2. Software 80. 3. Printer 500. 4. Backup 400. 5. DSL 500. 6. Wireless router, firewall and print server 130. 7. Domain email and website 10. 8. Fax 100. 9. Training 200. 10. Smartphone $1,500. $4,420.

23. 1. Computer: $1,000 www.dell.com ($1,178): Optiplex 330 MiniTower,

24. Computer Operating System: XP Professional or Vista Business Processor: Intel Core 2 Duo or AMD Athlon 64 x2 Hard Drive: 160 GB to 320 GB (7200 rpm vs. 5400 rpm) Memory (RAM): 1 GB minimum Optical Drive: CD-RW/DVD drive (DVD+/-RW is best) Monitor: 17” LCD Warranty: 1 year+ Surge Protector Bluetooth? Wifi?

25. reviews.cnet.com

26. “ The average time before a buyer replaces a PC... [is] 41 months for business desktops and almost five years for consumer machines.” October 28, 2002 Fortune Magazine

27. Desktops vs. Notebooks $1,000-$1,500 1-year warranty 5-year life $1,200-$2,000 3-year warranty 3-year life

28. … and “Netbooks” $400-$800 < 3 pounds Slower processors 9-10 in. screens XP or Linux

30. Minimize Upgrades 1 2 3 4 5 10-20% of original cost

31. 2. Software: $80 www.techsoup.org : Office ($20), Internet Security ($15), Accounting ($45)

32. www.techsoup.org/stock/

33. www.xobni.com

35. Buy or Rent Software?

38. www.salesforcefoundation.org/product

40. Email Calendar Contacts Tasks

42. www.sherweb.com

43. www.google.com/nonprofits/

44. www.zoho.com

45. www.MyCommittee.com

46. Financials Donor Management Programs 1. Consolidate 2. Connect (Not necessarily two-way, real time) or

47. www.idealware.org

48. www.Telosa.com

49. Estimating Costs Source: www.aicpa.org/pubs/jofa/sep2003/johnston.htm , accessed 6/5/2006 Initial price Time to implement Cost of implementation Entry level $100 - $2.5k Up to 2 months 5 times initial price Small / medium business $5k - $40k Up to 6 months 1 times the initial price Small / medium enterprise $10k - $250k Up to 18 months 2 times the initial price tag Enterprise resource planning $250k - $50 million Up to 36 months 1-5 times the initial price tag

50. Maintenance 1 2 3 4 5

51. 2006 Software Development Success Rates Source: http://www.sdtimes.com/article/story-20070301-01.html accessed on 8/9/2007.

52. 3. Printer: $500 www.cdw.com (680844) HP LaserJet P2015dn Standardize Networkable (n) Duplex (d) ppm Laser vs. Inkjet

53. Cost Per Page Laser 3-5 cents Inkjet 10-35 cents Networked copier <2 cents Color laser 7-9 cents Source: http://www.jeffersondavis.k12.ms.us/Departments/InformationTechnology/FAQs/tabid/72/Default.aspx accessed on 8/9/2007.

54. 4. Backup: $400 www.newegg.com ($165 each): Iomega 500Gb 7200rpm drives

55. NAS Device (Synology Disk Station 207+, $340) plus 2 hard drives (Seagate Barracuda 7200rpm, 500Gb, $130 x 2)

56. www.jungledisk.com

57. www.mozypro.com

58. 5. DSL or Cable: $500/yr www.att.com : AT&T Yahoo High Speed Internet Pro Package (1.5Mbps down / 384kbps up, dynamic IP, 1 year)

59. Mobile Broadband: $100 + $720/year www.sprint.com : According to the website, EVDO Rev. A supports “average download speeds of 450 – 800 kbps: and average upload speeds of 300 – 400 kbps.”

60. 6. Router and Firewall: $130 Router: share internet connection Firewall: protect your network Wireless security: WPA2 (WEP not secure) 802.11n support NetGear, RangeMax Dual-Band Wireless-N Router with 4-Port Ethernet Switch: $130

61. 7. Domain Email and Website: $10/yr www.mynonprofit.org [email_address]

62. Basic Content Organization news Program information Board and staff list Donor list 990 Contact us Directions Search FAQs Document publishing

63. http://tinyurl.com/43u83p

64. wiki.dreamhost.com/index.php/Non-profit_Discount

65. Enhanced Content Email lists Online donations Weblog Discussion forums Event calendar Compliance with web standards / accessibility

66. www.SiteKreator.com

67. Advanced Content Event registration Multiple database integration (single view of customer) Multi-lingual support

68. www.WildApricot.com

69. http://www.groundspring.org/services/dms.cfm

70. www.GuideStar.org / www.NetworkforGood.org

71. By Carrie Bickner By Kelly Goto & Emily Cotler

72. It’s NOT all about your site… Blog Flickr Facebook YouTube Twitter

73. Examples of Social Media Social Bookmarking Blogging Feed Reading & Sharing Social Networking Photosharing Video Podcasts

74. Weblogs Writing ordered by most recent items first Focus on a defined set of topics Publish “feeds” (RSS*) so people can “subscribe” to updates One or more authors Basic website content management system * RSS 2.0 = Really simple syndication

75. Common Craft’s “ RSS in Plain English ” http://www.blip.tv/file/205570/

76. reader.google.com

77. http://www.uwsem.org/bloguwsem/

80. If you have a website… You should be able to edit your website from any ___________. Your website should have the ability to publish an _____ “feed”. This lets people use a “feed reader” to view new content.

81. 8. Fax: $100 www.cdw.com (739718) HP Fax 1040

82. www.RapidFax.com

83. drop.io/fax

84. drop.io/voice

85. 9. Training: $200 per person per class www.nhgreatlakes.com

86. Office.Microsoft.com/help

87. 10. Smartphone: $300 + $1,200/yr

88. Why? Email anywhere Faster scheduling Task management (“to dos”) Address book always available Look up information / search Directions

89. www.Scanr.com

90. www.gotvmail.com

91. www.MobileActive.org

92. 2.9 million

93. TECH ESSENTIALS: Purchasing Guide www.npowermichigan.org/resources/ 1. Computer $1,000. 2. Software 80. 3. Printer 500. 4. Backup 400. 5. DSL 500. 6. Wireless router, firewall and print server 130. 7. Domain email and website 10. 8. Fax 100. 9. Training 200. 10. Smartphone $1,500. $4,420.

94. TECH ESSENTIALS: Purchasing Guide 1. Computer Per person (5 years) 2. Software Per person (upgrades vary) 3. Printer Per ten+ users (4 years) 4. Backup drives Per office (3 years) 5. DSL Annually 6. Wireless router, firewall and print server Per office (3 years) 7. Domain email and website Annually 8. Fax Per office (4 years) 9. Training Per person, annually 10. Smartphone Per person (2 years)

95. One more tool…

96. www.google.com

97. www.google.com/advanced_search

98. http://linkbun.ch/5rz3

99. Text “ npowermi” to 41411 ( www.textmarks.com )

100. Andy Wolber [email_address]