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Managing Your It Budget In Tough Times
The document discusses managing an IT budget for nonprofits in tough economic times. It provides tips on reducing costs such as using laser printers instead of inkjet, networked copiers instead of individual printers, and open source or free software instead than paid alternatives. The document also discusses moving operations and services to the cloud to reduce infrastructure costs and improve efficiency. It includes statistics on current nonprofit IT spending, staffing, and priorities from a survey of 330 organizations.
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Managing Your It Budget In Tough Times
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- 2. Andy Wolber [email_address]Managing Your I.T. Budget in Tough Times
- 3. NPower’s Mission To inspire and empower nonprofits to use technology to better serve their communities.
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- 8. Laser 3-5 centsInkjet 10-35 cents Networked copier <2 cents Color laser 7-9 cents Source: http://www.jeffersondavis.k12.ms.us/Departments/InformationTechnology/FAQs/tabid/72/Default.aspx accessed on 8/9/2007.
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- 12. Photo source: Canon.com(PowerShot SD880) and www.Dell.com (MP1409x). 70% Data Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations. 59%
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- 14. $800+ 1-year warranty5-year life $1,300+ 3-year warranty 3-year life www.dell.com :Mini 9 (left), Optiplex 360 (middle), Dell E6400 (right) $400+ 1-year warranty 3-year life
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- 25. Technology Budget Source:Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations. <=20 staff >20 staff 43% 60%
- 26. 83% ofnonprofits spend less than 4% of their budget on technology. Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
- 27. Technology Plan Source:Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations. <=20 staff >20 staff 32% 71%
- 28. 22% ofnonprofits have a technology committee. Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
- 29. 29% <Contract onan as-needed basis 25% In-house MIS staff 22% Tech support w/1 or more providers 13% No formal approach to IT support 9% Volunteers to our agency 2% Friends and family of staff Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
- 30. IT Service EvolutionBreak/Fix: Totally reactive Client pays for downtime Low investment/low return IT as Investment: Scheduled Support Client understands value of IT Somewhat proactive Downtime reduced Partial Managed Services: Proactive Remote management Allows detailed understanding of client Full Managed Services: Service Level Agreement with fixed monthly cost HW as a Service (Hosting) SW as a Service (Hosting) Chaotic – Reactive – Proactive – Managed – Utility Degree of Virtualization and Efficiency Degree of Virtualization and Efficiency for Client Source: NPower DC, slide modified to present generic picture of services.
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- 32. By Joni PodolskyEdited By Holly Ross Katrin Verclas Alison Levine
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- 40. File & ApplicationServer
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- 46. Standard DSL downloadspeed (1.5 Mbps) Standard DSL upload speed (384 kbps) T1 Line (1.5 Mbps) download & upload “symmetrical”
- 47. Standard DSL downloadspeed (1.5 Mbps) Skype-to-Skype Video (384 kbps) Skype Voice (64 kbps) Standard DSL upload speed (384 kbps)
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- 53. Source: Bayer Centerfor Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations. 49% 19%
- 54. 53% Source: BayerCenter for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations. 23% 41% Financials Donor Management Programs (Clients, Volunteers) “ Other”
- 55. List functional requirements(3 meetings, 1 hour each) Identify options (up to 4 hours per participant) Discuss alternatives; narrow list of options (2 meetings) Get product details Vendor demos Calls to real users User visits Decision
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