This document provides guidance on how to support Rotary clubs. It recommends that club support officers be available and approachable, visit clubs regularly, give attention to strengthening weak clubs, and tailor support based on each club's strengths and needs. It also discusses how to help clubs develop strategic plans, communicate openly, involve members, develop leaders, and monitor progress using Rotary Club Central. The goal is to help clubs become more vibrant by engaging members and conducting meaningful projects.

1. ROTARY INTERNATIONALROTARY INTERNATIONAL
SUPPORTING
ROTARY CLUBS
PART 1
by
AGC Abdul hamid El Awa
DTTS 28.03.2015

2. HOW TO SUPPORT CLUBS?HOW TO SUPPORT CLUBS?
You’re an important
resource for your
assigned clubs.
Understanding each club's
needs and strengths is
crucial to providing
helpful guidance.

3. SUPPORTING ROTARY CLUBSSUPPORTING ROTARY CLUBS
Because you interact with a
number of clubs, you have the
benefit of observing a wide
range of approaches to
common club issues.
You can share insights and
information that clubs can use
to meet goals and overcome
challenges.

4. To support Clubs:To support Clubs:
You have to be available
and approachable.
They have to feel free to
contact you, whenever
they need you.
And always expect they
will contact you for
information or advice.

5. To support Clubs:To support Clubs:
Visit your clubs regularly
Consider at least Four to
Six visits during the
Rotary year.
Or of course, as needed.
Try to make them feel
you are a part of this
Club.

6. To support Clubs:To support Clubs:
Give special attention to
WEEK CLUBS.
Show them how to be a
VIBRANT CLUB

7. What is a VIBRANT CLUB?What is a VIBRANT CLUB?
A VIBRANT CLUB is
successful and engages
its members, conducts
meaningful projects, is
flexible, tries new and
fun ideas, and has a
unique identity. It should
reflect the diversity and
personality of its
members.

8. Vibrant Clubs are …Vibrant Clubs are …
Strong, energized, engaging
and growing, and are
recognized for their
outstanding service to the
local and world community.
A vibrant club reinforces the
full circle of One Rotary:-
Attracts and engages more
members

9. It’s a circleIt’s a circle
More members equals
more dynamic projects in
community
More dynamic projects
results in increased
club visibility
Increased visibility leads to more
partners, more hands and more
funding support
More community
support results in
greater vibrancy
and more members

10. Plan ahead of timePlan ahead of time
Help them develop long-
range goals and a strategic
plan that addresses the
elements of an effective
club.
Shows where they want to be
in the next 3 years.
Break them down into smaller
annual goals that can be
achieved in each of the
years covered by the plan

11. Communicate openlyCommunicate openly
By sharing information and
ideas of improvement among
club members freely and
communicate them to club
leaders, and at times to district
leaders.
Also by sharing the club
activities, news, and events on
social media sites and in District
events.

12. Involving all club membersInvolving all club members
Insist that all Club members should involved
in activities that genuinely interest them..

13. Continuity in leadershipContinuity in leadership
Make sure they prepare their
future Club Leaders.
Select leaders well in
advance and involve them in
planning so they have input
on decisions that will affect
their terms.

14. Regular club assembliesRegular club assemblies
Ask them to keep
members engaged and
passionate by holding
regular club assemblies.
All members can voice
their ideas and interests.
Address club needs with
the entire membership.
Channel enthusiasm and
come up with an action
plan.

15. Amend bylaws for practicesAmend bylaws for practices
Ask them to adopt regulations and
bylaws to reflect our current club
practices.
And to revise them regularly as club
develops new practices.
It is very important to Consider
testing new procedures before
formally adopting them.

16. Networking and SocializingNetworking and Socializing
Strong relationships are
crucial for member
retention.
Also, if new members are
not welcomed properly or
included in social circles at
club meetings, disinterest or
tension is likely to develop.

17. Networking and SocializingNetworking and Socializing
Make sure that the club
members will keep coming
back to meetings with
enthusiasm. Vibrant clubs
are fun and have
enthusiastic members.
.

18. Coach new leadersCoach new leaders
Encourage them to attend all
District meetings, Conferences
Seminars, new member
orientations RLIs, ongoing
educational opportunities, and
leadership development programs.
And to ensure that new and
current members receive training,
ask them to appoint a club
trainer .

19. Create Practical CommitteesCreate Practical Committees
Let them create the essential committees that are
practical for our club’s needs.
(Membership, PR, Service Projects, TRF and Admin).
And to consider establishing additional committees to
involve more members and accomplish more

20. To support Clubs:To support Clubs:
Tailor your support to
clubs based on the
clubs’ strengths and
needs.
Begin the year with a
SWOT analysis.

21. Rotary Clubs SWOT analysisRotary Clubs SWOT analysis
A SWOT analysis is a
powerful technique for
identifying STRENGTHS
and WEAKNESSES, and
for examining the
OPPORTUNITIES and
THREATS the Rotary
Clubs face

22. To support Clubs:To support Clubs:

24. To support Clubs:To support Clubs:
Connect clubs that excel
in a particular area with
clubs that are
struggling in that area.
Let them share other
clubs’ success stories and
project.
They will do it on their
own latter.

25. To support Clubs:To support Clubs:
Monitor your assigned
clubs’ progress toward
their goals in
Rotary Club Central
There will be a special
training course on all IT
aspects during PETS.

26. Sharing Information:Sharing Information:
Clear communication is vital to any successful
organization, including Rotary. As the liaison
between club and district leaders, you should share
any information or concerns about a particular club
with the district governor, the governor-elect,
appropriate district committees, incoming club and
district officers.

27. Sharing Information:Sharing Information:
Discuss the following items with your assigned clubs:
 Paying RI and district dues
 Completing the ONLINE semiannual report for
submission to RI
 Paying club dues, updating club information, and
viewing reports
 Submitting the new club officer information to RI
by 31 December to be included in the Official
Directory

28. Sharing Information:Sharing Information:
Discuss the following items with your assigned clubs:
 Earning RI and Foundation awards
 Attending the district conference, district training
assembly, PETS, and other district events

29. Sharing Information:Sharing Information:
Encourage club leaders to create an account on
rotary.org and become familiar with the website’s
features.
By signing in to rotary.org, club leaders can update
membership lists, change contact information, pay
online dues, and enter annual goals.

30. Visiting Clubs:Visiting Clubs:
Visit each club regularly, quarterly if possible. If
face-to-face meetings aren’t possible monthly,
conduct an online meeting or a conference call to
check in with each assigned club.

31. Rate Clubs:Rate Clubs:
Rate Clubs is a feature in
Rotary Club Central that
replaces the Memo of Club
Visit. It is used to report the
club’s accomplishments,
weaknesses, and challenges.
It is also a tool for you to
keep track of the clubs the
governor visits

32. Rate Clubs:Rate Clubs:
You and the District Governor should use
Rate Clubs in Rotary Club Central to leave
comments about a club after each visit.
While you can view ratings
and leave comments for the
clubs you are assigned, the
district governor-elect and
governor can view ratings and
leave comments for all clubs in
the district.

33. ROTARY CLUB CENTRAL:ROTARY CLUB CENTRAL:
Rotary Club Central is a new
online tool that clubs use to
set goals and track their
accomplishments. Rotary
Club Central will help
measure Rotary’s global
impact in membership,
community service, Rotary
Foundation giving, and
other areas.

34. Attending Club Assemblies:Attending Club Assemblies:
A club assembly is typically
held during the governor’s
visit, and you are expected
to attend it, too. Decide
with club leaders which of
the other club assemblies
you’ll attend and what your
role will be.

35. PEOPLEPEOPLE
Belonging to a Rotary club gives men and
women an enjoyable and organized way to make
a contribution to their community.

36. Rotary InternationalRotary International
Thank you for
your kind
attention.