by PDG Assem Abdel Razek at District Training Team Seminar 2017/2018

1. PDG Assem Abdel Razek
District Committee
Roles and Responsibilities
District Committee
Roles and Responsibilities

2. PDG Assem Abdel Razek
District Committee Chair
• Understand your role in
supporting clubs and
working with your
district team.

3. PDG Assem Abdel Razek
QUESTIONS?
• To better understand your role, start locally.
Discuss
• expectations and responsibilities with other
leaders with whom you’ll work, such as your
– district governor
– past district committee members
– regional leaders.

4. PDG Assem Abdel Razek
District Committee

5. PDG Assem Abdel Razek
COMMITTEE
RESPONSIBILITIES
• Each committee has its own role in the district
team, but they all share these responsibilities:
• Work with the governor, governor-elect,
governor-nominee, and assistant governors to
achieve district goals.
• Promote and attend district training meetings
and the district conference.

6. PDG Assem Abdel Razek
COMMITTEE
RESPONSIBILITIES
• Strengthen clubs by providing support and
guidance to club leaders.
• Send club leaders information you receive from
Rotary staff, Rotary committees, the district, and
regional leaders.
• Share clubs’ success stories, challenges,
innovative ideas, and feedback with the district
team, regional leaders, and Rotary headquarters.

7. PDG Assem Abdel Razek
DISTRICT LEADERSHIP TEAM
• You are an integral member of the district
leadership team, which includes
– the district governor,
– governor-elect,
– governor-nominee,
– assistant governors, and
– district committees Chairs

8. PDG Assem Abdel Razek
DISTRICT LEADERSHIP TEAM
• Members of the team are chosen for their
leadership experience within Rotary and their
professions.
• Work with fellow team members before and
during your term to develop and implement
district goals.

9. PDG Assem Abdel Razek
Communication PlanCommunication Plan
District LeadersDistrict Leaders
•District governor
•District governor-elect
•District governor-nominee
•Past district governors
•Assistant governors
•District committee chairs
•District trainer
Clubs LeadersClubs Leaders
•Presidents
•Secretaries
•Presidents-elect
•Executive secretaries
•Treasurers
•Committee chairs
•Trainers

10. PDG Assem Abdel Razek
Communication Chain
of Command

11. PDG Assem Abdel Razek
Committee Goals
• Set them before the year starts
• Collaborate with Governor-elect
• Consult with District Leadership
• Coordinate with other committees
• Review District Goals
• Work with Rotary International

12. PDG Assem Abdel Razek
SET GOALS
• Achieve the committee’s long-range vision by
designing annual goals
• consistent with the district goals established
by the district leadership team and the
governor.

13. PDG Assem Abdel Razek
SET GOALS
• Think about new challenges that could be
taken on.
• Set a reasonable number of goals each year,
based on the size of your committee, so that
you can tackle all of them

14. PDG Assem Abdel Razek
Develop an action plan for each goal:
• Set a deadline.
• Determine who’s responsible for
implementing it.
• Decide how you’ll measure success.
• Regularly assess your progress and adjust
your goals if necessary.

15. PDG Assem Abdel Razek
District Support
• What is your understanding of
how District helps clubs?

16. PDG Assem Abdel Razek
A Rotary District Exists SOLELY to
help Individual Rotary Clubs to
advance the Object of Rotary
District Support

17. PDG Assem Abdel Razek
Club Support
This is why we are here!
• Touch base with club Presidents
– Ask about club goals
– Recommend ways to help
• Offer program speakers
• Answer questions

18. PDG Assem Abdel Razek
SUPPORT FOR CLUBS
• You will support clubs based on your
committee’s areas of expertise and goals for
the year.
• Your committee is a key resource for clubs,
especially those that are new to an activity or
struggling to find success.

19. PDG Assem Abdel Razek
SUPPORT FOR CLUBS
• Help clubs assess their strengths and
weaknesses, and provide guidance to those
that are facing challenges.
• Work with your district trainer to develop a
training plan for clubs with specific needs.
• Your district governor and assistant
governors can refer you to clubs that need
your committee’s support.

20. PDG Assem Abdel Razek
SUPPORT FOR CLUBS
• Consider organizing a webinar or conference
call with clubs.
• Ask your district governor which district
meetings or events you can attend to be a
resource for club members

21. PDG Assem Abdel Razek
Roles and Missions

22. PDG Assem Abdel Razek
Be an Administrator
• Report
– District Leadership
– Rotary International
• Coordinate
– Assistant Governors
– Committees
– Clubs

23. PDG Assem Abdel Razek
Be a Leader
• Advocate for your programs
• Motivate your people
• Communicate with your committee
– Teleconference
– Face to face meetings
• Recognize accomplishments
• Organize
– Committee
– Program

24. PDG Assem Abdel Razek
Be a Trainer
• Educate Committee Members
– Skills
– Knowledge

25. PDG Assem Abdel Razek
Be an Educator
• Club Presidents
• Assist Club Rotarians
• Committee members
• Be a resource
• Share information

26. PDG Assem Abdel Razek
Your Committee
• Be an Advocate for your committee
• Knowledge:
– Committee’s mission
– Procedures
– History
• How does it integrate into the district
functioning and goals

27. PDG Assem Abdel Razek
Run an Effective Committee
You can run an effective committee
and increase its productivity by
focusing on your contribution to the
district’s strategic plan.

28. PDG Assem Abdel Razek
PREPARE YOUR COMMITTEE
• Consistent, meaningful interaction helps
members stay engaged.
• If your committee has a lot of new members,
set up a meeting to explain the work of the
committee and its goals for the year.

29. PDG Assem Abdel Razek
PREPARE YOUR COMMITTEE
• Develop a job description for committee
members so they understand their roles.
• Invite input from new members, as they may
have fresh perspectives and experiences that
will keep your committee dynamic.

30. PDG Assem Abdel Razek
Your District
•Provides guidance
•Connects clubs with similar interests
•Serves as an information resource
•Conveys Rotary & Rotary
Foundation information to clubs
Your District

31. PDG Assem Abdel Razek
District 3310 Assembly 2010/11
• List
What Skills will you use to
Lead your Committee?

32. PDG Assem Abdel Razek
• Democratic leadership skills
• Team-building/people skills
• Enthusiasm
• Integrity
• Organization
• Communication / Listening
What Skills will you use to
Lead your committee

33. PDG Assem Abdel Razek
• Discuss
How will you prepare your
Club Leadership Team?

34. PDG Assem Abdel Razek

35. PDG Assem Abdel Razek
• Knowledge of job & Rotary
• Good listening skills
• Good communication skills
• Good EQ
• Passion
• Creativity
What qualities will you consider when appointing
committee members ?

36. PDG Assem Abdel Razek
• Ensure clear communication between club
leaders, club members & district leaders
• Develop training plan; ensure leaders attend
district training meetings
• Provide continuity in leadership by making
appointments for multiple years
• Involve leadership team in goal-setting
How will you prepare your
Committee Team?

37. PDG Assem Abdel Razek

38. PDG Assem Abdel Razek

39. PDG Assem Abdel Razek
Six Major tasks for Volunteer
Success
• 1-Define Responsibilities
• 2-Select and Recruit
• 3- Orient and Train
• 4- Coach Volunteers
• 5- Recognize
Achievements
• 6- Evaluate Performance

40. PDG Assem Abdel Razek
• Encourage them to continue serving &
contributing
• Thank them for their work
• Recognise their contribution
• Make them mentors to younger Rotarians
• Elevate them to leadership roles
How do you motivate
Club & Committees Members ?

41. PDG Assem Abdel Razek
Work is easier when
there are many hands

42. PDG Assem Abdel Razek
Rotary District Committee Chairs
Roles and Responsibility
YOU

43. PDG Assem Abdel Razek
References
• Rotary International
• District Leadership
• Rotary Manual
• District Goals

44. PDG Assem Abdel Razek