The document discusses the importance of team and leadership training for Toastmasters club officers. It outlines the goals of the Distinguished Club Program and describes the roles and responsibilities of various club officer positions, including the president, vice president education, vice president membership, secretary, treasurer, sergeant at arms, and vice president public relations. Achieving the goals of the program requires effort and collaboration across all officer roles.

1. District 55
Teams Need Training!

2. Why Train As Teams?

3. Club Officers –
Your Opportunity for
Leadership
 Lead by example
 Get training
 Demonstrate responsibility
 Plan for Success

4. Your best tool for club
success:
The Distinguished
Club Program!

5. The 10 goals of the
Distinguished Club Program:
1. 2 CCs
2. 2 more CCs
3. One ACB, ACS, or ACG
4. One more ACB, ACS, or ACG
5. One CL, ALB, ALS, or DTM
6. One more CL, ALB, ALS, or DTM
7. Four new members
8. Four more new members
9. Min of 4 officers trained 2x/year
10.One dues renewal invoice and one club
officer list submitted on time

6. Recognition Earned:
Any club with at least 20 members or a net
gain of five new members on June 30th and who
achieve the following number of goals on their
DCP will receive the following distinctions:
Five of 10 Goals:
Distinguished Club!
Seven of 10 goals:
Select Distinguished Club!
Nine of 10 goals:
President’s Distinguished Club!

7. The Distinguished Club Program
And Club Success Plan
 Ensures members needs are being met
 Helps guarantee club health now and into
the future

8. Sergeant at Arms,
DCP Success
Depends on You!

9.  A leader by
example as you are
on time and
prepared
 The first face most
guests will see
As club Sergeant at
Arms, you are…

10.  Arrange room and
equipment
 Greet members /
guests
 Ensure meetings
start on time
As club Sergeant at
Arms, you will…

11.  Schedule meeting
location
 Arrange for food
service
 Collect
ballots/tally votes
As club Sergeant at
Arms, you will…

12. Delegate!
Gives members a
chance to contribute
while giving you
valuable leadership
experience!
Too much to do in
too little time?

13. Treasurer,
DCP Success
Depends on You!

14. Creating your budget:
Work with the president
and the executive
committee!
Incomes
Member dues
Fundraising activities
Expenses
Trophies and ribbons
Administrative supplies
Educational materials

15.  Is the product you wish to sell
donated?
 Is the service you wish to
provide voluntary?
 Is it the club rather than a
member who receives
monetary compensation?
 Is at least one-third of the
club’s total support from
member dues?
 Is the fundraising activity
conducted on an infrequent
and irregular basis?
Fundraising –
Questions to ask first!

16.  Tell members
when dues are
due
 Collect /submit
dues to WHQ
online
 Submit new
applications /
As Treasurer, you will…

17.  Pay all bills
promptly
 Keep records of all
financial
transactions
 Present financial
reports

As Treasurer, you will…

18. Secretary,
DCP Success
Depends on You!

19.  Ensures all members
receive the Toastmaster
magazine and club
newsletter
 Keeps track of those
eligible for educational
awards and speech
contests
Maintaining
Membership Roster

20. Helps the vice
president
membership follow up
on absent members
Tracking
Attendance

21.  When someone joins, a
form 400 and dues should
be mailed or submitted
online immediately.
Delays could make someone
ineligible for educational
awards and speech contests!
Submitting records to
World Headquarters

22. The Dues renewal
invoice
 Submitted twice each year
 Lists all paid members on file at
World Headquarters
 Due at World Headquarters on
October 1 and April 1
Work with the president, vice
president membership, and
treasurer to turn it in on time and
earn your club’s success in the
DCP!

23. As club Secretary,
you will…
 Record and read meeting
minutes
 Assist with the semiannual
membership report
 Report new officers to TI within
10 days
 Keep club constitution and
standard bylaws with the club
records

24. Vice President
Public Relations, DCP
Success
Depends on You!!

25. To increase
awareness and
appreciation for the
Toastmasters
program.
The Goal of Public
Relations:

26.  Target your audience
 Develop a media list
 Send promotional
material to media
members
Creating a Public
Relations Program

27. Writing a news release:
 Tell a good story
 Use quotes
 Format for
readability
 Get to the point
first

28. Why?
 Documents and promotes
current events
 Informs with educational
material
 Provides visitors with
“take-home” value
Create a Club
Newsletter/Web Site

29. Resources You
WANT & NEED!
• Website tool
• Weebly.com
• Club Automation
• Easy-speak.org
• Marketing
• Facebook!!!

30. As Vice President Public Relations,
you will…
 Promote your club’s regular
meetings and special events
to local media
 Communicate upcoming
events to your club
members
 Maintain club’s publicity
materials
 Publish and maintain your

31. Vice President Membership,
DCP Success
Depends on You!

32. Reaching for 20 –
Charter membership strength!
Why 20?
 Keeps meetings exciting
and varied
 Keeps the talents and
energies of club members
from being stretched too
thin

33.  Make it a club goal to
add 2/3 member each
month
Challenge club members
and leaders to bring one
guest every month – and
then be the first to do just
that!
How to get there…

34.  Promote benefits to current
members
 Promote Toastmasters
benefits to others
 Hold at least two
membership contests
 Offer recognition
Strategies for
Membership Growth

35. Individual Recognition –
The Annual Membership
Program!
Recognizes individuals who
sponsor 5, 10, 15 or more new
members during the year.
Toastmasters
Membership Contests:

36. Toastmasters
Membership Contests:
Club recognition for 5 or more new, dual, or
reinstated members!
 The Smedley Award
August thru September
 Talk Up Toastmasters
February thru March
 Beat the Clock
May thru June

37. Transform Guests
into Members
 Personally welcome
guests and introduce
them to others
 Explain benefits and
follow up
 Complete application
and
submit online
immediately
 Welcome new

38.  Contact absent
members
 Conduct surveys
 Distribute evaluation
forms
Guarantee current
member Satisfaction

39. As Vice President Membership,
you will…
 Conduct an ongoing
membership program
 Promote Toastmasters
membership building
contests
 Follow up with guests
 Attend club executive
committee meetings

40. As Vice President Membership,
you will…
 Attend and vote at
area council meetings
 Ensure each guest
completes a guest
card
 Report on membership
goals and
achievements
 Ensure current
members’ needs are

41. Vice
President
Education,
DCP Success
Depends on
You!

42. You are the 2nd
Highest ranking club
officer!
 Lead by example
 Monitor the club’s progress
 Preside when president
is absent

43. Envision / Plan / Direct
Club Meetings
 Plan dynamic club
meetings 3-6 weeks
in advance
 Create varied programs
 Encourage effective
evaluations

44. The Toastmasters
Educational Program…
 Promote participation in
the communications and
leadership tracks!
Tracks are not mutually exclusive –
members can work in both at the
same time!

45. Tips for Integrating the
Competent Leadership
Manual
 Display manual in club
meetings
 Discuss evaluations
 Educate mentors
 Track progress

46. Orient New Members
 Introduce and explain
materials & procedures
 Match with mentor
 Get members participating

47. Become familiar with:
 Success/Leadership
 Success/Communication
 Youth Leadership
 High Performance Leadership
Program
Educate members about
other leadership
opportunities!

48. Boost Participation
in Toastmasters
Activities!
 Explain training benefits
 Organize speech
contests
 Promote area / district
meeting attendance

49. Club President,
DCP Success Depends on
You!

50. Gather your team!
Hold regular executive
committee meetings with
club officers.
Give your club officers
shared ownership and
responsibility for the club
mission!
Monthly executive
committee meetings are a good
idea!

51.  Ask yourself and
your executive
committee …
 What is your idea for a club
vision?
 What would you like to see at
all club meetings?
 What specific things would you
like to improve?
Including your executive
committee will give them
Create a vision:

52. Goals should be…
 Specific
 Measurable
 Action-oriented
 Realistic
 Time-bound
Use the Club Success Plan
and the Distinguished Club
Program to motivate
performance and track
progress!
Set your goals!

53. Represent the Club
 Act as liaison between
club / area / district
 Participate in and vote at
area / district functions
 Vote at the International
Convention or send proxy
to district governor

54. As Club President, you will…
 Preside over club meetings
 Hold and chair executive
committee meetings
 Know the Distinguished Club
Program.
 Attend district and area
council meetings

55. As Club President, you will…
 Ensure timely submission of
semi-annual dues renewals
and membership reports
 Oversee administrative
operation of the club
 Assist with transition of new
officers at the end of your
term

56. Encourage and guide!
 Give each club member and
leader the attention and
respect they deserve
 Demonstrate excellence as
you carry out club goals and
proceed through the
Toastmasters educational
tracks
Lead by example –
others will follow!

57. “Coming together is a
beginning.
Keeping together is progress.
Working together is success.”
-Henry Ford

58. District 55
Teams Newly Trained!