District committee responsibilities by DGN Mayan Raslan DTTS 2015/2016 Rotary International District 2451

1. DGN Mayan Raslan
DTTS – North Coast – Almaza
26- 28 February 2015

2. You are now appointed a
DISTRICT COMMITTEE CHAIR 

3. 1- Define the role and responsibilities of District
Committees.
2- Define the role and responsibilities of the District
committee chair.
3- Identify key relationships and points of
communication at the club and district levels.
4- Apply the elements of an effective club & the role
of the district committees to promote club
effectiveness
5- Implement the District’s Strategic Plan

4. Past District Governors
District Governor
Governor -Elect
Governor – Nominee
Committee Chairs
Assistant Governors

5. Regional leaders
Rotary Membership
coordinator
Rotary public image
coordinator
Regional Rotary
Foundation coordinator
Club leaders
Presidents
Secretaries
Executive secretaries
Treasurers
Committee chairs
Trainers

6. District Conference
RI / District Programs ( ex: RCC & Vocational
Service
Extension
Finance
Membership Development
New Generations

7. Nominating
PR & Rotary Image
RI Convention Promotion
The Rotary Foundation
Training
The Board further recommends additional committees as
needed.
Ex: District Policies and procedures Committee, District
Community Service Committee, and others.

8. All District Committees are expected to :
Work with the governor, governor-elect ,Governor
nominee, and assistant governors to plan
strategies for achieving goals
Promote and attend district training meetings
and District Conferences
Relay information between Rotary International,
the district, and club members

9. Work closely with club leaders to provide
support and guidance
Share materials received from the Secretariat,
RI Committees and regional coordinators .

10. “A district … shall exist solely to HELP
the individual ROTARY CLUB advance
The Object of Rotary ”
– Manual of Procedure

11. - Become the expert in your committees topic .Help
develop District goals.
- Coordinate club projects to support district goals.
- Develop a plan of action to achieve goals with
committee members.
- Communicate regularly with committee
members ,,,,to ensure progress

12. - Choose a leadership style that fits your committee
and helps it achieve its goals. An encouraging and
supportive approach rather than an authoritative
approach.
- Promote constructive discussions to enact
changes and new initiatives
- Draw on your committee members’ talents and
expertise
- Cultivate committee members’ leadership skills and
create a succession plan for your committee.

13. n Monitor club progress –
n Provide assistance & support to club’s activities as
appropriate and as related to the committee
n Encourage support of district goals
n Educate clubs about RI & District resources available
n Coordinate with Club’s AG.
n Identify and recognize outstanding clubs and individuals

14. n Know the clubs .Communicate Regularly at all
levels of Rotarians
n Be proactive
n Share relevant information from RI and TRF.
n Share success stories.
n Be an expert; know of available resources.
n Develop a key committee message

15. n Provides concrete examples of clubs
in action.
n Promotes committee goals and strategies
to achieve them.
n Highlights links between clubs and
your committee.
n Discusses project outcomes and successes.

16. - Plan ahead for your communication with clubs if there
is specific information you are responsible for relating
or events you are expected to promote.
- Check in with club leaders regularly. Share information
sent to you by Rotary International, your district, and
your district’s regional coordinators.
-Share any club success stories and feedback you receive
with other district and regional leaders.

17. n Devise strategies that help clubs
meet their goals.
n While focusing on your area of concern,
take advantage of potential interactions
among district committees.
n Establish a clear communication
protocol with club and district leaders

18. .
Club Committees
Club President
District Committees District
Governor
1
2
3
1. Seek approval for
message from the
district governor.
2. Obtain permission from
the club president to
deliver message to club.
3. Work directly with club
committees and other club
leaders to develop
effective club strategies

19. What is the
Assistant
Governor’s
role in this
process?Club Committees
Club President
District Committees District
Governor

20. District
Leadership
(District Governor,
Governor-elect,
Assistant Governors)
RI Committees
and Task Forces
RI and TRF
Resources
Clubs
District
Committees

22. Implement
Successful
Service
Projects
Support
The Rotary
Foundation
Develop
Club
Leaders for
Beyond
Club Level
Sustain
and
Grow
Membership
Effective Clubs
are able to
Efficient Club Administration

23. -They serve as guidelines for club and district planning.
-They provide a balanced structure for achieving
success.
- District & District committees develop projects to
support club goals.
- District Provide clubs with resources needed to meet
their goals

24. The purpose of the Club Leadership Plan is to
strengthen Rotary at the club level by providing the
administrative framework of an effective club.

29. -Ensure that the committee’s focus is on achieving
the goals that fulfill the plan.
-Help clubs align their strategic plan with the
district’s and Rotary’s.
-Work with clubs to help them achieve their goals.
Offer suggestions, put them in contact with
potential mentors and partners, and encourage
them to try new and innovative ideas.

30. - To target clubs whose goals address the function
of their committee.
-To match up clubs with similar goals so that they
can combine their efforts.
-To provide the club with resources needed to
achieve the goals.

32. Club’s Assistant Governor.
The planning Guide for Effective Rotary Clubs.

33. •Membership
•Service Projects
•TRF
•Leadership Development
•Public Relations
•Club Administration

34. This chart lists the annual district training
meetings held for club leaders. District
committees should encourage club leaders to
attend

38. -Rotary.org. Rotarians can connect with others ,exchange of ideas,
Rotary news & announcements
and conduct District business.
Rotary Club Central An Online tool for clubs to set Goals and track
accomplishments .
Official Directory (007)
Contact information for RI and Foundation officers, committees,
resource groups, and Secretariat staff; a worldwide list of districts
and governors; and an alphabetical listing of clubs by district,
including contact information.
Issued every year

39. Manual of Procedure (035)
RI and club constitutional documents as well as policies and procedures of
Rotary International and the Foundation .Issued Every 3 years after the
Council of Legislation
Club and District Support representatives Staff members at RI offices
to answer your questions
Regional coordinators
Rotary coordinators, regional Rotary Foundation coordinators, and Rotary
public image coordinators are appointed to advise on their areas of
expertise.
Shop.rotary.org — Online store for Rotary resources.

40. District Governor
Assistant Governor
District committee chairs and members
District trainer
Past district officers
Governor’s monthly letter
District web site

41. Club-level Resources
n Club committees
n Club members
n Leaders and members of other clubs
n Spouses and family members of club members
n Past club leaders
n Community resources
Encourage clubs to draw on their
own strengths and experience.

42. C
n Club committees
n Club members
n Leaders and members of other clubs
n Spouses and family members of club members
n Past club leaders
n Community resources
Encourage clubs to draw on their
own strengths and experience.

43. n Review the publications and materials
distributed.
n Select items and excerpts from the
materials that your committee can use
to help clubs.
n Think of ways in which these items
and excerpts can be used most effectively.
n Share your ideas with the group.

45. T h a n k Y u

46. 3/1/2015 M.Delawar 46