Hands on intervention method
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This document outlines a remedial plan to improve club membership through focusing on attraction, retention, and extension. It involves conducting a SWOT analysis to assess strengths, weaknesses, opportunities, and threats. Specific goals are identified, such as recruiting 2 women Rotarians to improve gender diversity. Action plans are defined for each goal, along with activities, timing, monitoring, evaluation, indicators, results, and responsibilities. The goals aim to be SMART by being specific, measurable, attainable, realistic, and timely.
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Hands on intervention method
- 1. HANDSON INTERVENTION METHOD(RemedialPlan) D. 2451 – Alexandria 23 February 2017 RC Malik Aviral PDG/ in Zone 20B
- 2. 2016 Membership Growth OUR SUBJECT TODAY
- 4. 2016 Focus on Membership Development fields like: *Attraction *Retention *Extension (district case, to help it) REMEDIAL PLAN
- 5. 2016 2.SWOT Analysis for each Development field REMEDIAL PLAN
- 6. 2016 The first step in creating or refining your plan is to assess the current state by conducting a SWOT analysis, which analyzes club’s: *Strengths *Weaknesses *0pportunities *Threats REMEDIAL PLAN
- 7. 2016 ASSESS THE CURRENT STATE HELPFUL (for your objective) HARMFUL (for your objective) Strengths • _____ • _____ • _____ • _____ • _____ Weaknesses • _____ • _____ • _____ • _____ • _____ Opportunities • _____ • _____ • _____ • _____ • _____ Threats • _____ • _____ • _____ • _____ • _____ INTERNALEXTERNAL SWOT matrix
- 8. 2016 FOR ATTRACTION: (e.g.) To attract new members in your club: *Which are your club’s strenghts? *Which are your club’s weaknesses? *Which are your club’s opportunities? *Which are your club’s threats? REMEDIAL PLAN
- 9. 2016 FOR ATTRACTION: (e.g.) To attract new members in your club: *Which are your club’s strenghts? REMEDIAL PLAN
- 11. 2016 *Your club’s strenghts? • A deep rooted past and history • Having members who take charge in district level and their support • Being in good relations with the district and other clubs REMEDIAL PLAN
- 12. 2016 *Your club’s strenghts? • Having completed effective projects in the past • Having two members who are renowned and have effective names in our enviroment REMEDIAL PLAN
- 13. 2016 FOR ATTRACTION: (e.g.) To attract new members in your club: *Which are your club’s weaknesses? REMEDIAL PLAN
- 15. 2016 *Your club’s weaknesses? • Difficulty of recruiting new members • Follow-up of past projects • Low participation of club members in projects REMEDIAL PLAN
- 16. 2016 *Your club’s weaknesses? • Budget deficit(our club has dept from the past) • Projects being financed by fees instead of fun raising projects • Lack of Rotary knowledge and trained club members REMEDIAL PLAN
- 17. 2016 *Your club’s weaknesses? • Lack of motivation of club members • Experienced, potential leader members are low • Not having enough projects to raise funds • Not having enough sustainable and effective projects REMEDIAL PLAN
- 18. 2016 *Your club’s weaknesses? • Friendship and acquaintanceship between members not being at the desired level • Attendance percentage not being at the desired level, non-attendance becoming a habit for some members REMEDIAL PLAN
- 19. 2016 FOR ATTRACTION: (e.g.) To attract new members in your club: *Which are your club’s opportunities? REMEDIAL PLAN
- 21. 2016 *Your club’s opportunities? 1-We have many professional people around us who may be potential Rotarians 2- Our club’s meeting hotel is at a central part of the city and is easily accesible REMEDIAL PLAN
- 22. 2016 *Your club’s opportunities? 3- There are three old Rotaract clubs in our city and there are many ex-Rotaracts 4- Our city’s previous municipality mayor is our club member REMEDIAL PLAN
- 23. 2016 FOR ATTRACTION: (e.g.) To attract new members in your club: *Which are your club’s threats? REMEDIAL PLAN
- 25. 2016 *Your club’s threats? 1- Our club is in debt from past activities, this may be a burden on new members 2- Usually evening meetings are preferred, our club’s meeting is at lunch REMEDIAL PLAN
- 26. 2016 3.What are your club’s Priorities REMEDIAL PLAN
- 27. 2016 For example, you can select: «Increase Attraction» or «Improve Retention» or any other devolopment field… REMEDIAL PLAN
- 28. 2016 Let’s work on «Increase Attraction» REMEDIAL PLAN
- 29. 2016 4.Which will be your club’s directions to increase attraction? REMEDIAL PLAN
- 31. 2016 Directions can be: *Improve the gender diversity rate, for example recruit women Rotarians *Improve the age diversity rate of our members by increasing the number of Rotarians under the age of 40 REMEDIAL PLAN
- 32. 2016 Directions can be: *Recruit alumni, rotaractors, etc. *Improve the racial/ethnic diversity rate of our members. REMEDIAL PLAN
- 33. 2016 5. Identify some goals for each direction REMEDIAL PLAN
- 34. 2016 For the direction, *Improve the gender diversity rate, for example recruit women Rotarians! Please create a goal? REMEDIAL PLAN
- 35. 2016 Goals could be: *Improve the gender diversity rate by at least 2 percentage points, for example recruit «2» women to become Rotarians REMEDIAL PLAN
- 36. 2016 For the direction, *Improve the age diversity rate of our members by increasing the number of Rotarians under the age of 40. Please create a goal! REMEDIAL PLAN
- 37. 2016 Goals could be: *Improve the age diversity rate of our members by increasing the number of Rotarians under the age of 40, for example recruit «4» new members under the age of 40. REMEDIAL PLAN
- 38. 2016 Goals could be: *Recruit alumni, Rotaractors… For example recruit «2» former Rotaractors. REMEDIAL PLAN
- 39. 2016 Goals could be: *Improve the racial/ethnic diversity rate of your members by at least 2 percentage points. Note: According to Presidential Citation awards 2016-17 REMEDIAL PLAN
- 40. 2016 6.For each goal define an Action Plan REMEDIAL PLAN
- 41. 2016 6.For the goal *Improve the gender diversity rate by at least 2 percentage points, for example recruit «2» women to become Rotarians define an Action Plan? REMEDIAL PLAN
- 43. 2016 Action Plans for goal 1 Action-1a: Contact with women organizations Action-1b: Ask to Rotary foundation committee for woman foundation alumnus REMEDIAL PLAN
- 44. 2016 Action Plans for goal 1 Action-1c: Ask to district Rotaract representative and district Rotaract committee chair for woman Ex-Rotaractors Action-1d: Ask to parents of Rotaractors / Interactors REMEDIAL PLAN
- 45. 2016 6.For the goal *Improve the age diversity rate of our members by increasing the number of Rotarians under the age of 40. For example recruit «4» new members under the age of 40. define an Action Plan? REMEDIAL PLAN
- 47. 2016 Action Plans for goal 2 Action-2a: Ask to Rotary foundation committee for foundation alumnus, age less than 40. Action-2b: Ask to district Rotaract representative and district Rotaract committee chair for Ex- Rotaractors age less than 40 REMEDIAL PLAN
- 48. 2016 Action Plans for goal 2 Action-2c: Contact with Chamber of Commerce for young professionals. Action-2d: Try to contact with IT Professionals REMEDIAL PLAN
- 49. 2016 Action Plans for goal 2 Action-2e: Try to contact with Social Clubs for young professionals Action-2f: Try to contact with Traders’ Association for young professionals REMEDIAL PLAN
- 50. 2016 6.For the goal *Recruit alumni, rotaractors, etc. For example recruit «2» former Rotaractors. define an Action Plan? REMEDIAL PLAN
- 52. 2016 Action Plans for goal 3 Action-3a: Ask to district Rotaract representative and district Rotaract committee chair for Ex- Rotaractors. Action-3b: Ask to your club’s Rotaractors if ex- Rotaract would like to be come member REMEDIAL PLAN
- 53. 2016 Action Plans for goal 3 Action-3c: Ask to Rotarians who are ex-Rotaracts if they have some ex-Rotaract friends to become Rotarian. REMEDIAL PLAN
- 54. 2016 For each goal define; *activities, *timing, *monitoring, *evaluation, *indicators, *results, *responsibilities REMEDIAL PLAN
- 55. 2016 For each goal define; *activities, Let’s remember Goal-1: Improve the gender diversity rate by at least 2 percentage points, recruit «2» women to become Rotarians REMEDIAL PLAN
- 56. 2016 For Goal-1: Improve the gender diversity rate by at least 2 percentage points, recruit «2» women to become Rotarians What kind of activities can we organize? REMEDIAL PLAN
- 58. 2016 Activities for goal-1: 1-You can invite a popular woman speaker from a woman organization. By this occassion you can also invite her members from same organization to your club meeting REMEDIAL PLAN
- 59. 2016 Activities for goal-1: 2-You can invite a woman foundation alumnus or alumni to one of the club projects to work together. 3-You can organize a meeting for ex-women Rotaracs and introduce your club to them. Club history, main club projects in the past… REMEDIAL PLAN
- 60. 2016 Timing for goal-1: What about timing? REMEDIAL PLAN
- 62. 2016 Timing for goal-1: After the summer holiday period, starting from «1st of September, till end of March». In the same term to be able to give orientation training to new members… REMEDIAL PLAN
- 63. 2016 Monitoring for goal-1: How can we monitor the goal 1? REMEDIAL PLAN
- 65. 2016 Monitoring for goal-1: One of club members takes some notes during the activity. Prepare a report of the activities, for example how many women speakers did we invite to the clubs, what was/were the subjects of her/them? REMEDIAL PLAN
- 66. 2016 Monitoring for goal-1: How many other women from the same organization did attend with the speaker? How many women foundation alumnus did join to our projects etc… REMEDIAL PLAN
- 67. 2016 Evaluation for goal-1: How can we evaluate the goal 1? REMEDIAL PLAN
- 69. 2016 Evaluation for goal-1: If we suceeded to recruit new women members, which points are important for us to be successful? If we can not recruit new woman members by these activities, what could be our faults? What other activities can we organize more? REMEDIAL PLAN
- 70. 2016 Indicators for goal-1: What could be the indicators of the goal 1? REMEDIAL PLAN
- 72. 2016 Indicators for goal-1: How was the interest to her? How many ex- women Rotaracts did attend to our introducing meeting? How many of them were interested in our club? How many projects did we invite the foundation alumnus? How was their interest? REMEDIAL PLAN
- 73. 2016 Results for goal-1: You should give the results of your goal 1! How? REMEDIAL PLAN
- 75. 2016 Results for goal-1: At the end of the time period we targeted, -in our case at the end of April- how many new woman members did we recruit to our clubs? Are we successful in our goal or not? If we couldn’t be successful, what could be the reasons? REMEDIAL PLAN
- 76. 2016 Responsibilities for goal-1: Who will be responsible for the actions? REMEDIAL PLAN
- 78. 2016 Responsibilities for goal-1: For action 1a: Ahmed, Salwa, Mohammed, will be responsible, For action 1b: Adel, Abdul Hamid will be responsible, For action 1c: Asaad, Bashaer, Jamil, Mustafa will be responsible, REMEDIAL PLAN
- 79. 2016 SMART Goal Features, A Goal should be; *Specific *Measurable *Attainable(reachable) *Realistic *Timely REMEDIAL PLAN
- 80. 2016 Is our goal at below SMART Goal? *Improve the gender diversity rate by at least 2 percentage points, for example recruit «2» women to become Rotarians REMEDIAL PLAN
- 81. 2016 Is our goal at below SMART Goal? *Is it Specific? *Is it Measurable? *Is it Attainable(reachable)? *Is it Realistic? *Is it Timely? REMEDIAL PLAN
- 82. 2016 *Is it Specific? YES! *Is it Measurable? YES! *Is it Attainable(reachable)? YES! *Is it Realistic? YES! *Is it Timely? NO! REMEDIAL PLAN
- 83. 2016 To be a SMART Goal, we should add a time period… For example: «Between 1st September and 30th March» REMEDIAL PLAN