The document outlines the agenda and objectives for the Presidents Elect Training Seminar (PETS) for Rotary International District 6990 in February 2010. Key topics include familiarizing participants with Rotary's strategic goals, club leadership best practices, and effective meeting techniques. The training aims to enhance leadership skills, improve communication, and foster fellowship among the 33,500+ clubs worldwide.

1. Presidents Elect Training Seminar PreparationRotary International District 6990February 2010

2. AgendaRI Theme and GoalsRotary Beyond the ClubLeadershipStrategic Planning/Info Sources and Planning AidsEffective MeetingsCommunication/PRHow to Prep for PETS

3. Pre-PETS Training 2010-11District 6990Rotary International Theme and Goals

4. ObjectivesLearn about RI’s strategic goals and priorities and how they were determinedDiscuss the relevancy of the goals and how they apply to D6990

5. RI Strategic GoalsSupport and strengthen clubsFocus and increase humanitarian serviceEnhance public image and awareness

6. Survey of 14,000 Rotarians worldwide about the organization’s prioritiesFocus groups to assess Rotary’s image in different countriesDetailed analysis of Rotary’s strengths, weaknesses, opportunities, and challengesConsideration of findings in relation to the organization’s mission, vision, and strategic priorities

7. How do these goals apply to our district?Findings clearly link membership growth to strong clubs.

8. External data indicate that opportunities for service and networking are Rotary’s greatest appeal.2010-2011 Theme

9. And coming up next is…..

10. Pre-PETS Training 2010-11District 6990Rotary Beyond the Club

11. ObjectivesLearn about the organization of Rotary InternationalUnderstand the district leadership

12. Rotary Beyond The ClubBasic Element of Rotary is the Club33,500+ Clubs

13. Rotary International District 6990Southeast Florida & The Florida Keys, USAand Grand Bahama Island, Commonwealth of the Bahamas

14. D6990 is part of Zone 34

16. 2010-2011 R.I. President

17. Rotary International Board of Directors17 directors + RI President + RI President-ElectDirector John Smarge will serve 2010-12John is from D6960 with a classification of “Moving and Storage”. He can be reached at: johnsmarge@raythemover.com

18. TRF Board of TrusteesChair 2010-11: Carl-Wilhelm Stenhammer Past RI President from SwedenVice Chair: John Germ12 TrusteesGeneral Secretary Ed Futa

19. The SecretariatRI Headquarters (USA) + 7 international offices:ArgentinaAustraliaBrazilIndiaJapanKoreaSwitzerlandRotary International of Great Britain and Ireland (RIBI) located in England650 staff working worldwide to serve Rotarians and Rotary Clubs

20. District LeadershipDistrict Governor Lee Phares 2009-2010leephares@earthlink.net954-492-8254

21. District LeadershipDistrict Governor Doug Maymon 2010-2011dougmaymon@bellsouth.net954-249-8489

22. District LeadershipDistrict Governor Todd Dayton 2011-12GovernorTodd@gmail.com954-830-0979

23. District LeadershipDistrict Governor Ted Eldredge 2012-13teldredge@wlrn.org305-995-2206

24. District Leadership TeamChief of Staff Debbie Maymondemaymon@amilink.com954-389-9292 (O)

25. District Leadership TeamDirector of Club Operations Ellen Blasieblasi@yahoo.com305-479-8118

26. District Leadership TeamDistrict Secretary Pat Hornsbypatshorthornsby@bellsouth.net954-341-2109 (O)

27. District Leadership TeamDistrict Treasurer Fred Sadofffred@sadoffcpa.com954-385-3332 (O)

28. District Leadership TeamDistrict Trainer Marcy Ullommarcy@miami.edu305-284-3997 (O)

29. Assistant GovernorsAs an added ResourceEleven Associate Assistant Governors for FoundationEleven Associate Assistant Governors for Membership

30. Assistant GovernorCentral Miami – Harlan Beckhbeck8181@msn.com305-471-7761 (O)Rotary Club of DoralRotary Club of Hialeah-Miami SpringsRotary Club of Miami AirportRotary Club of Miami Granada

31. Assistant GovernorNorthern Miami-Dade – Andrew BurnstineAburnstine@aiufl.edu954-708-0720 (O)Rotary Club of AllapattahRotary Club of Miami ShoresRotary Club of North DadeRotary Club of Miami Lakes

32. Assistant GovernorEastern Miami – Ted Eldredgeteldredge@wlrn.com305-995-2206 (O)Rotary Club of MiamiRotary Club of Key BiscayneRotary Club of Miami BeachRotary Club of Coconut GroveRotary Club of Miami Brickell

33. Assistant GovernorSouthwest Miami – Ed Fischered@speakoutinc.com305-669-1449Rotary Club of Coral GablesRotary Club of South MiamiRotary Club of Miami Dadeland-PinecrestRotary Club of Miami Sundown

34. Assistant GovernorSouth Dade-Upper Keys – Michael Mayerkeysmike@keysmike.com305-852-0668 (H)Rotary Club of Perrine-Cutler Ridge/Palmetto BayRotary Club of HomesteadRotary Club of Key LargoRotary Club of Upper KeysRotary Club of Miami Metrozoo

35. Assistant GovernorGreater Fort Lauderdale -- Richard McEwanrichard@mcewan.com954-818-0898 (O)Rotary Club of Fort LauderdaleRotary Club of Fort Lauderdale BeachRotary Club of Fort Lauderdale/Cypress CreekRotary Club of Fort Lauderdale NorthRotary Club of Fort Lauderdale South

36. Assistant GovernorNorthwest-Western Broward – Drew Monaghan1031guy@mail.com877-567-1031 (O)Rotary Club of Coral SpringsRotary Club of Coral Springs-ParklandRotary Club of PlantationRotary Club of Weston

37. Assistant GovernorNortheast Broward – Shane Mooredonna@bromfield.tv954-566-8369 (O)Rotary Club of Deerfield BeachRotary Club of John Knox Village Rotary Club of Oakland ParkRotary Club of Pompano BeachRotary Club of Pompano Beach-Lighthouse

38. Assistant GovernorSouth Broward—North Dade – Nick Coffinropinnick@yahoo.com954-434-7888 (O)Rotary Club of Davie/Cooper CityRotary Club of Hallandale Beach-AventuraRotary Club of HollywoodRotary Club of Miramar-Pembroke PinesRotary Club of Opa-locka & Miami Gardens

39. Assistant GovernorLower Keys – Manny MadrugaManny.madruga@gmail.com305-292-3410 (O)Rotary Club of Big Pine & Lower KeysRotary Club of Key WestRotary Club of Key West Sunrise in the Conch RepublicRotary Club of MarathonRotary Club of Sunset Key West

40. Assistant GovernorGBI – Steven Dilletsmdillet@batelnet.bs242-352-6057 (O)Rotary Club of FreeportRotary Club Grand Bahama SunriseRotary Club of Lucaya

41. District Committees The Rotary FoundationAlumniAnnual GivingEducational Grants and Scholarships Group Study ExchangeMajor & Planned GiftsMatching Grants/District Simplified GrantsPaul Harris SocietyAwards and CitationsCaribbean Partnership

42. District CommitteesContinuity and Governance District ConferenceDistrict Sergeants-at-ArmsFamily of RotaryHaiti Earthquake CommitteeHaiti Initiative Task ForceYouth ServicesInteractRotaractYouth ExchangeRYLA

43. District CommitteesNominatingPublic RelationsR2R Business DirectoryRotary Leadership InstituteStrategic Planning CommitteeWater Resource Committee

44. And coming up next is…..

45. Pre-PETS Training 2010-11District 6990The Responsibility of Leadership

46. ObjectivesIdentify Best Practices of an Effective Pres.Discuss the Club Leadership Plan as a ‘best practice’Understand the relationship between the CLP, the 4 Avenues of Service and the Object of RotaryDiscuss specific activities to engage membership

47. Best Practices of an Effective President

48. Some ideas…Convene regular club assemblies

49. Involve all club members in activities and fellowship

50. Maintain open lines of communication

51. Ensure continuity in leadership

52. Provide regular, consistent trainingBest PracticesThe Club Leadership Plan

53. PurposeThe Club Leadership Plan helps clubs increase their ability to meet their goals in each Avenue of Service.

54. Overview of CLPProvides a list of best practicesCan be implemented at any timeSupported by the Recommended Rotary Club BylawsIncludes simplified list of standing club committees that are supported by the district structure

55. Recommended CommitteesClub BoardClub BoardClubAdministrationMembershipClub Public RelationsService ProjectsThe Rotary FoundationFour Avenues of Service Club, Vocational, Community, International

56. BenefitsContinuity in projects and decision makingConsensus for decision making and goal settingIncreased ability to achieve service goalsA larger and stronger field of club leadersSuccession planning for club leadershipInvolves all club members in club activities

57. Best PracticesDevelop long-range plan that address the elements of an effective club.

58. Use the Planning Guide for Effective Rotary Clubs to set annual goals that are in harmony with your club’s long-range goals.

59. Conduct club assemblies that involve members in the planning process and keep them informed of Rotary activities.

60. Ensure clear communication between club leaders, club members, and district leaders. Best Practices (cont)Provide for continuity in leadership, including the concept of succession planning to ensure development of future leaders.Amend club bylaws to reflect the club committee structure and roles and responsibilities of club leaders. Provide opportunities to increase fellowship among club members.Ensure that every member is active in a club project or function.

61. Best Practices (cont)Develop a comprehensive training plan that ensuresClub leaders attend district training meetingsOrientation is provided for new membersOngoing educational opportunities for current membersLeadership skills development program for all members

62. A Little History….The Object of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise and, in particular, to encourage and foster:

63. 1. The development of acquaintance as an opportunity for serviceHigh ethical standards in business and professions; the recognition of the worthiness of all useful occupations; and the dignifying of each Rotarian’s occupation as an opportunity to serve societyThe application of the ideal of service in each Rotarians’ personal, business, and community life The advancement of international understanding, goodwill, and peace through a world fellowship of business and professional persons united in the ideal of service

64. Purpose of the District The activities and organization of a Rotary district shall exist solely to help the individual Rotary Club advance the Object of Rotary. Manual of Procedure

65. Role of the District

66. Role of the District GovernorOfficial representative of Rotary InternationalResource IdentificationNeutral party to assist in problem solvingYOUR Advocate

67. District SupportClub DistrictMembership MembershipPublic Relations Public RelationsAdministration Assistant GovernorService Projects Literacy, Youth, etcFoundation TRF

68. Opportunities for Education and TrainingRotary Leadership InstituteClub Leadership Forum (a/k/a District Assembly)District NewsletterThe RotarianRotary MomentsTRF – Information from the Foundation CommitteeRI International ConventionOpportunities for assistance from District Trainer

69. Our goal….To help you be successful

70. And coming up next is…..

71. Pre-PETS Training 2010-11District 6990Getting to there from here: Strategic Planning

72. Objectives Clarify the difference between goal setting and strategic planning

73. Review the resources available for planning

74. Getting started with your Board and ClubWhat’s the difference between: Goal Setting Strategic Planning

75. You must have long term goals (vision) to keep you from being frustrated by short term failures. ………Charles C. Noble

76. Getting Started….What are key factors to consider as you begin to put together a strategic plan?

77. Get your Board on board

78. Involve your members

79. Determine key values of your club

80. Identify, clarify, and communicate a visionImportant Resources

81. Planning AidsPlanning Guide for Effective Rotary Clubs

82. Club Self-Evaluation

83. Historical Foundation Data

84. Historical Membership Data

85. Presidents Manual

86. Manual of Procedure (MOP)

87. Calendar

88. DaCdb

89. District DirectoryYour Vision

90. Without goals and plans to reach them, you are like a ship that has set sail with no destination. -----Fitzhugh Dodson

91. And coming up next is…..

92. Pre-PETS Training 2010-11District 6990Examining Effective Meetings

93. ObjectivesIdentify the (3) elements of a meetingDevelop a list of effective characteristics of a meetingDiscuss how to facilitate a meetingReview how to handle ‘meeting busters’

94. “If you had to identify, in one word, the reason why the human race has not achieved and never will achieve, its full potential, that word would be “meetings”. …………Dave Barry

95. 3 Elements of a Good MeetingWhat makes a “good” meeting?Preparing for the meeting

96. During the meeting

97. After the meetingAnd coming up next is…..

98. Communication and Public RelationsPre-PETS Training 2010-11District 6990

99. Telling the Rotary Story:Effective Communication and Public Relations

100. ObjectivesDiscuss the importance of both internal and external communication about your Rotary Club and its activitiesTo understand the resources available through both Rotary International and District 6990Discuss the importance of public relations and marketing about Rotary in your community

101. “ In the promotion of understanding, it is important to reach large numbers – non-Rotarians as well as Rotarians – and you cannot reach large numbers privately.”Paul Harris, founder of Rotary

102. What are barriers to effective communications?

103. Let’s look at resources….

105. Communication ToolsClub Newsletters“Hail to the Presidents”Email blasts (club and district)*District DirectoryDistrict NewsletterDistrict and Club DatabaseRI website (www.rotary.org)D6990 website (www.ri6990.org)

106. www.RI6990.org

107. DaCdbDistrict and Club database

108. www.rotary.org

109. RI Public Relations

110. Facebook.com

111. YouTube.com

112. Rotary Social Networking

113. So now what…Appoint a PR Chair for your clubRegister them for the Club Leadership ForumDetermine your story and tell it!!

114. And coming up next is…..

115. Pre-PETS Training 2010-11District 6990All Florida Presidents Elect Training Seminar: Getting Ready

116. Who will be at PETS?Eight Districts in Florida will be represented6990 6930 6970 6940 6950 6890 6960 6980 560 – 600 people including:Presidents from Clubs all over Florida

117. Assistant Governors

118. Trainers

119. Governor Corps

120. Operations Committee

121. Great Guest SpeakersTraining SessionsFriday, March 5 / Saturday, March 6(4) Group Breakout Sessions

122. (4) District Breakout Sessions

123. Fellowship (lots!!)

124. House of Friendship and Vendors

125. (4) Major speakers at breakfast, lunches, and dinnerDo I need to prepare for PETS?YESComplete the bi-weekly email assignments

126. Study the Presidents Manual

127. Complete the Goals forms with your Board of Directors (TRF/Membership Goals)

128. Come prepared to learn and…

129. Come prepared to have fun!!!See you in Orlando