The document discusses the planning process for organizing an event through establishing committees. It identifies the key steps in planning as appointing an event committee and coordinator, making a budget, and securing venues and permits. The roles and responsibilities of various event committees are then outlined, including the overall event coordinator, logistics, program, officiating, marketing, food, and first-aid committees. The document encourages appointing reliable committee members and emphasizes the importance of coordination between committees to ensure the smooth running of the event.

1. Mr. Al-lyn L. Vocal, LPT, M.Ed-
PE
Physical Education 10
4th Quarter
La Salle University Integrated
School

2. Planning
Organizing
Leading
Controlling

3. -the first step of the event
management process
- the process by which the manager or
organizer looks towards the event to
discover what various courses of
action are available to arrange it, and
which course of action would be the
best
(Shone and Parry, 2004,S.90)

4. The planning should involve the following
steps:
1. Appointing an Event Committee
2. Appointing an Event Coordinator
3. Making Budget Proposal
4. Event Marketing Plan
5. Booking the venues and sports
equipment
6. Securing Permits
7. Acquiring Medical Assistance

5. - a very good tool to ensure a sound
planning process of your tournament is
to appoint an event committee
- The members of the committee have
to be trustworthy, skilled,
committed, and reliable.
- The size of the committee depends on
the size and complexity of an event.
- For events in the community you don’t
need a big number of members

6. - To sum it up, the event committee is
responsible for strategic decisions
about the event
- In some cases the event committee is
also responsible for appointing and
overseeing the event coordinator

7. What are the different event committee?
• Over-all In-charge of the Event
• Logistics
• Program Committee
• Officiating Officials
• Marketing/Sponsorship
• Food
• First-Aid

8. - the process of gathering
people into a group that
will work on something
together for an event

15. • Over-all In-charge of the Event
• Logistics
• Program Committee
• Officiating Officials
• Marketing/Sponsorship
• Food
• First-Aid

16. - the process of
directing the
operations of the
nature of work of the
assigned committee

17. Over-all In-charge of the
Event/ Event Coordinator
- oversees the flow of the work of
the different committee
- Ensures the smooth run of the
event implementation

18. Logistics
- Responsible for working all
paperwork- related activities
such as CERTIFICATES,
REGISTRATION, RESULTS
OF THE GAME, BOOKINGS,
PERMITS, etc.

19. Logistics
- Coordinates with the
program committee especially
during awarding ceremony in
distributing certificates,
medals, and trophies to the
winners

20. Program Committee
- Responsible in organizing live
events such as OPENING
CEREMONY, PA Booth and
AWARDING CEREMONY.
- Provide entertainment to all
participants

21. Officiating Officials
- Responsible in organizing the
game.
- Act as referee, umpire,
linesmen, commentator, time
keeper, scorer and the like

22. Marketing/Sponsorship
-responsible for looking for potential
participants who will join the event
by sending formal letter of invitation
- responsible for looking for potential
sponsors who will help in financial
matters of the event

23. Food
-responsible for preparing food to
the different working committees
- feed the hardworking people
behind the event

24. First-Aid
- responsible in providing
medical health care
assistance to all participants
in case of sports-related
injuries and/or emergencies

25. - the process of having
the power to control
how the event is
managed or done

26. -Process of anticipating
possible expenses for
the event to control the
flow of the money

30. What event
committee you
want to belong to?
Why?

31. Prepare for a LONG
SUMMATIVE TEST
Next MEETING,
January 30-Feb. 1,
2017

32. @altheovocal
Sports Development
LSUIS
aldashlyn
allyn.vocal@lsu.edu.
ph