This document provides an overview of planning and organizing a sports development event. It discusses that preparing an event requires both art and science. Examples of events are given such as alumni homecomings and first communions. Key aspects of events include their uniqueness, fixed timescales, perishability, and emphasis on personal interaction. Benefits of running a well-organized event can include raising awareness, raising funds, and educating youth. The target audience is identified as children and youth. Stakeholders in an event are also outlined. Potential implications of events are discussed relating to social, economic and development factors. Common pitfalls in event organization are listed. Finally, the document outlines the process of planning a sports event through compiling a concept, setting

1. Sports Development Event
Management
Mr. Al-lyn L. Vocal, LPT, M.Ed-PE
Physical Education 10
4th Quarter
La Salle University Integrated School

2. Basic understanding of
an EVENT
Preparing an event is an
ART and a SCIENCE.
– Friedmann (1997)

3. Basic understanding of
an EVENT
ART – it requires enthusiasm and
creativity

4. Basic understanding of
an EVENT
SCIENCE – it requires factual knowledge,
discipline, and methodical work

5. Basic understanding of
an EVENT
EVENT- generally understood as
an organized, functional specific
happening, with limited time scale,
and the participation of a group of
people

6. Basic understanding of
an EVENT
Example of EVENT
ICC-LA
SALLE Alumni
Homecoming
2016
Photo Credits:
Yzel Tagaloguin
FB Account

7. Basic understanding of
an EVENT
Example of EVENT
Ms.
Ozamiz
Tourism
2016
Photo
Credits:
Archer
Concepts
Photo
and Films

8. Basic understanding of
an EVENT
Example of EVENT
LSU-IS Grade-
3 First
Communion
Photo Credits:
Mary Grace
Luna FB
Account

9. Basic understanding of a
SPORT for DEVELOPMENT EVENT
Sport for DEVELOPMENT EVENT
– means that there are specific
objectives that need to be achieved
through the event, and the event itself
would be the vehicle for raising
awareness to the participants and
general public

10. Basic understanding of a
SPORT for DEVELOPMENT EVENT
Sport for DEVELOPMENT
EVENT – this could be the integration
of relevant life skills and using the
event to raise awareness about relevant
social issues

11. Basic understanding of a
SPORT for DEVELOPMENT EVENT
Social Issues
Malnutrition (Obesity)
Bullying
HIV/Aids
Drugs

12. Characteristics of an Event

13. Characteristics of an Event
Uniqueness
Personal Interaction
Fixed
Timescale
PerishabilityIntangibility
Ambiance and
Service

14. Uniqueness
- Each event is different. The same
kind of event can be repeated
several times, but each time there
will be something different.
E.g.
The participants, the venue, or the
message you want to spread

15. Fixed Timescale
-Events follow a fixed
timescale: they have a fixed
beginning and a fixed end.
-The timescale can be short
(One-Day event) or rather long
(UAAP)

16. Perishability
- If the event is unique, then it is
without any doubt also
perishable. The event
cannot be repeated
exactly the same as the
event before.

17. Intangibility
Generally speaking, an
EVENT is intangible.
You cannot really see
or touch the activity.

18. Personal Interaction
As you can imagine, an event has lots of
personal interaction. In a sports event
you definitely have personal interaction.
First of all the players have interaction.
But also the spectators play a crucial
role. They are not only watching the
event- the crowd is also helping to create
a unique atmosphere.

19. Ambiance and Service
When it comes to events, ambiance
and service are two very important
factors. An event with the right
ambiance and a good service can be a
great success. On the other hand, an
event with the wrong ambiance and
bad service can be a failure.

20. Sports Event Management
Event Management – the act of organizing
something that takes place in a given place at
a given time (FIFA/CIES,2010)
Sports Event Management – the
coordination of resources, technologies,
processes, personnel and situational
contingencies for the efficient production and
exchange of sport services (Chelladurai,1994)

21. Why run a Sport for Development Event?
- When you plan an event, it is
advantageous to know why and for
whom you want to hold the event.
- Delivering a well organized event
can have a lot of advantage.

22. Benefits of Running a Well
Organized Event
a.Raise awareness for your project
b.Provide an avenue for
competition
c.Raise funds
d.Educate youth

23. Benefits of Running a Well
Organized Event
e. Spread a relevant message
f. Promote your activity to newcomers
g. Deliver benefits to sponsors and
members
h. Media coverage
i. Highlight certain life skills issues

24. Who is the Event for?
Children and Youth

25. Who is the Event for?
Children and Youth
-Our main aim is to educate children
and youth. Therefore, they are our
main target group. But nonetheless,
you also have sub-target groups like
parents, elderly and the local
authority. Keep in mind that your
event can attract the stakeholders.

26. Who is the Event for?
-Furthermore, the event is also
for YOU organizers. The
planning and organizing will
improve your management
skills and will empower you to
become a better Event
Manager.

27. Stakeholders
Community
Members of your
organization/team
Potential
members
Participants
SpectatorsSupporters
Sponsors
Potential
Sponsors
Media
Sports Event

28. Sport for Development Event Implications
Social Community Implications

29. Sport for Development Event Implications
Social community
implications
- teamwork, cooperation, and
unity may develop since the
community/society is involve
or engage in the event

30. Sport for Development Event Implications
Economic Implications

31. Sport for Development Event Implications
Economic Implications
- Managing an event deals with money
- It cannot be fully implemented
without financial stability.
- It could also be means of income
generation.

32. Sport for Development Event Implications
Development Implications

33. Sport for Development Event Implications
Development Implications
- Skills and more
importantly values of the
participating individuals
of the event are developed.

34. 1. Insufficient consideration of the
organizing structure, aims, and objectives.
2. Not appointing an event coordinator
3. Insufficient planning time
4. Poor communication and coordination
with subcommittees or individuals

35. 5. Unwieldy committee, subcommittee or work unit
structure
6. Poor relationships with local authorities, governing
bodies or competitors
7. No or bad catering
8. Lack of hospitality or visitors
9. Program running into overtime
10. No budget
11. No first-aid

36. Sports Event Management Process
Planning
Organizing
Leading
Controlling

37. Objectives and Getting Started
• Why do I have to hold an
event?
• When will it be held?
• Do I have the respective
facilities needed for the
tournament?
• Do I know all my
stakeholders?

38. Objectives and Getting Started
• Do I have enough equipment?
• Do I have enough manpower?
• Do I and the participants have the
time?
• Do I have enough budget?
• How can I reach as many
participants as possible?
• How do I review the event?

39. Steps in Planning a Sports Event
Step 1: Compiling of an EVENT
CONCEPT
A. Idea
B. Nature of the Event
C. Purpose of the Event
D. How should it operate?
E. What benefits are there for participants?

40. Steps in Planning a Sports Event
Step 2: Setting Objectives
- When you start planning a tournament, it is
crucial to set objectives, as they can serve as
guidelines.
- It is important to set realistic dates, know
your budget and know your target group
- They serve as reference points to evaluate
your objectives or goals for your event.

41. Steps in Planning a Sports Event
Step 2: Setting Objectives

42. Steps in Planning a Sports Event
Step 2: Setting Objectives
SPECIFIC
- you have to be precise about
what you want to achieve

43. Steps in Planning a Sports Event
Step 2: Setting Objectives
MEASURABLE
- you have to quantify your
objectives

44. Steps in Planning a Sports Event
Step 2: Setting Objectives
ACHIEVABLE
- Can I achieve my goals and
objectives?

45. Steps in Planning a Sports Event
Step 2: Setting Objectives
REALISTIC
- Do I have enough resources
to achieve my goal?

46. Steps in Planning a Sports Event
Step 2: Setting Objectives
TIME-BOUNDED
- You have to set time frame
for your tournament

47. Quiz 1

48. About the teacher
@altheovocal
Sports Development LSUIS
aldashlyn
allyn.vocal@lsu.edu.ph