1. The document introduces Microsoft PowerPoint and provides an overview of its basic functions and features for creating and modifying presentations. 2. It describes how to open an existing presentation, switch between views, plan a presentation, use templates to create slides, add and modify text, and check for spelling errors. 3. The document also explains how to add, delete, and move slides; promote and demote outline text; use the research pane; create speaker notes; and preview and print a presentation.

1. Modul ke:
Fakultas
Program Studi
Aplikasi Komputer
Pengenalan Ms. Power Point
Devi Fitrianah
08FASILKOM
Sistem
Informasi

2. Objectives
 Open and view an existing PowerPoint presentation
 Switch views and navigate a presentation
 View a presentation in Slide Show view
 Plan a presentation
 Create a presentation using a template
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3. Objectives
 Edit text on slides
 Add, move, and delete slides
 Promote and demote bulleted text
 Check the spelling in a presentation
 Use the Research task pane
 Create speaker notes
 Preview and print slides, handouts, and speaker notes
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4. What Is PowerPoint?
 PowerPoint is a powerful presentation graphics program
that provides everything you need to produce an
effective presentation in the form of on-screen slides, a
slide presentation on a Web site, or black-and-white or
color overheads
 Using PowerPoint, you can prepare each component of
a presentation: individual slides, speaker notes, an
outline, and audience handouts
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5. Opening an Existing PowerPoint
Presentation
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6. Switching Views and
Navigating a Presentation
 The PowerPoint window contains features common to all
Windows programs, as well as features specific to
PowerPoint
 Slide pane
 Notes pane
 Slides tab
 Thumbnails
 Outline tab
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7. Switching Views and
Navigating a Presentation
 At the lower right of the PowerPoint window, on the
status bar to the left of the Zoom slider, are three buttons
you can use to switch views
 Normal view
 Slide Sorter view
 Slide Show view
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8. Viewing a Presentation
in Slide Show View
 Slide Show view is the view you use when you
present an on-screen presentation to an
audience
 When you click the Slide Show button on the
status bar, the slide show starts beginning with
the current slide
 When you click the Slide Show button on the
View tab on the Ribbon or press the F5 key, the
slide show starts at the beginning of the
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9. Viewing a Presentation
in Slide Show View
 When you prepare a slide show, you can add special
effects to the show:
 Slide transitions
 Animations
 Progressive disclosure
 Footer
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10. Planning a Presentation
 Planning a presentation before you create it:
 Improves the quality of your presentation
 Makes your presentation more effective and
enjoyable
 Saves you time and effort
 As you plan your presentation, you should
determine the following aspects:
 Purpose of the presentation
 Type of presentation
 Audience for the presentation
 Audience needs
 Location of the presentation
 Format
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11. Using Templates
 PowerPoint helps you quickly create effective
presentations by using a template
 A PowerPoint file that contains the colors, background
format, font styles, and accent colors for a presentation
 Click the Office Button , and then click New
 In the pane on the left side of the New Presentation
dialog box, click New from existing in the list under
Templates
 Double-click the template you wish to use
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12. Using Templates
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13. Modifying a Presentation
 A placeholder is a region of a slide, or a location in an
outline, reserved for inserting text or graphics
 A text box is an object that contains text
 An Active text box appears with dashed lines and sizing handles
around the text
 Sizing handles are small circles and squares on the corners
and sides of the text box
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14. Modifying a Presentation
 A bulleted list is a list of “paragraphs” with a
special character to the left of each paragraph
 Bulleted item
 First-level bullet
 Second-level bullet
 Subbullet
 A numbered list is a list of paragraphs that are
numbered consecutively on the slide
 In all your presentations, you should follow the 6
x 6 rule as much as possible: Keep each
bulleted item to no more than six words, andNew Perspectives on Microsoft Office PowerPoint 2007 14

15. Creating Effective Text
Presentations
 Think of your text presentation as a visual map of your
oral presentation. Show your organization by using
overviews, making headings larger than
subheadings, and including bulleted lists to highlight key
points and numbered steps to show sequences
 Follow the 6 × 6 rule: Use six or fewer items per
screen, and use phrases of six or fewer words. Omit
unnecessary articles, pronouns, and adjectives
 Keep phrases parallel. For example, if one bulleted item
starts with a verb, all the other bulleted items should start
with a verb. Or, if one bulleted list is a complete
sentence, all the items should be complete sentences
 Make sure your text is appropriate for your purpose andNew Perspectives on Microsoft Office PowerPoint 2007 15

16. Editing Slides
 The slide title text is a text box at the top of the slide
that gives the title of the information on that slide
 The slide content is a large box in which you type a
bulleted or numbered list or insert some other kind of
object
 You also can enter text using the Outline tab
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17. Editing Slides
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18. Deleting Slides
 In Normal view, go to the slide you want to delete so it
appears in the slide pane, and then click the Delete
button in the Slides group on the Home tab
or
 Click the desired slide thumbnail in the Slides tab, click
the slide icon in the Outline tab, or in Slide Sorter
view, select the slides you want to delete, and then press
the Delete key
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19. Adding a New Slide
and Choosing a Layout
 A layout is a predetermined way of organizing the
objects on a slide including placeholders for title text and
other objects
 When you insert a new slide, it appears after the current
slide, with the default layout, Title and Content
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20. Adding a New Slide
and Choosing a Layout
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21. Promoting, Demoting,
and Moving Outline Text
 Working in the Outline tab gives you more flexibility
because you can see the outline of the entire
presentation
 To promote an item means to raise the outline level of
that item
 To demote an item means to decrease the outline level
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22. Promoting, Demoting,
and Moving Outline Text
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23. Promoting, Demoting,
and Moving Outline Text
 You can move outline text by dragging the text in the
Outline tab
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24. Moving Slides in Slide Sorter
View
 In Slide Sorter view, PowerPoint displays all the slides
as thumbnails, so that several slides can appear on the
screen at once
 On the status bar, click the Slide Sorter button
 Dragging and dropping slides in Slide Sorter view will
rearrange them in the presentation
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25. Moving Slides in Slide Sorter
View
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26. Checking the Spelling in a
Presentation
 Before you print or present a slide show, you should
always perform a final check of the spelling of all the
slides in your presentation
 PowerPoint does two types of spell check:
 The regular type is when PowerPoint finds a word that’s not in its
dictionary
 The other type is called contextual spelling, which checks the
context in which a word is used
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27. Checking the Spelling in a
Presentation
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28. Using the Research Task Pane
 PowerPoint enables you to search online services or
Internet sites for additional help in creating a
presentation
 A thesaurus contains a list of words and their
synonyms, antonyms, and other related words
 You access the Research task pane by clicking the
Review tab on the Ribbon, and then clicking either the
Research or the Thesaurus button in the Proofing group
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29. Using the Research Task Pane
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30. Creating Speaker Notes
 Notes (also called speaker notes) help the
speaker remember what to say when a
particular slide appears during the presentation
 They appear in the notes pane below the slide
pane in Normal view
 You can also print notes pages with a picture of
and notes about each slide
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31. Previewing and Printing a
Presentation
 PowerPoint provides several printing options
 Color, grayscale, or pure black and white
 Handouts are printouts of the slides themselves; these can be
arranged with several slides printed on a page
 Overhead transparency film
 Print Preview allows you to see the slides as they will
appear when they are printed
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32. Previewing and Printing a
Presentation
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33. Previewing and Printing a
Presentation
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