PowerPoint is presentation software used to create slides and display information visually. It provides tools to insert and format text, images, graphics, sounds and visual effects. Presentations can be printed, displayed on a computer or projected for large audiences. PowerPoint consists of slides that contain information for the presenter to display. A presentation typically includes a title slide, outline slide, topic slides and conclusion slide. The information is usually in the form of bullet points to convey ideas for the presenter to expand on.

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MICROSOFT POWERPOINT
Introduction
The Presentation software is used for creation of the slides, and to display the
information in the form of presentation of slides. Presentation software are easy to
use and provide an alternative to other older types of visual aids like hand-drawn
slides, blackboards, whiteboards, posters, pamphlets, handouts, or overhead
transparencies. A presentation software provide tools like editor that allow
insertion and formatting of text, and, methods for inserting and manipulating
graphic images along with sound and visual effects. The presenter and the
participants, both benefit from the Presentation software. It provides an easier
access to presenter’s ideas and provides the participants with visual information in
addition to the talk.
The presentations can be printed on paper or transparencies, displayed on a
computer, or, projected using a video projector for large audiences. The
presentations are of many different types like professional (work-related)
presentations used by business people and corporate; education presentation used
by educators, students, and trainers; entertainment presentation used for
advertising; and presentations for general communication.
Basics of PowerPoint
MS-PowerPoint 2007 allows the creation of dynamic and high-impact
presentations. In this section, we will discuss the basics of PowerPoint and
introduce some PowerPoint terminology.
PowerPoint Basics
A PowerPoint (PPT) presentation consists of a collection of slides.
A slide is a single screen that contains information that the presenter wants to
show.
A presentation generally has a Title slide, a Presentation outline slide, several
slides discussing the outlined topics, and the conclusion or summary slide.
The information can be in the form of text as bullet points, images or animation.
Bullet points are not complete explanations; rather they convey a basic thought
that is expanded upon by the presenter, during the presentation.

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The presenter can control the movement across the slides or the presentation can
be pre-programmed to perform the navigation automatically.
PowerPoint Terminology
Master contains formatting and design elements common to every slide in the
presentation.
Template contains slide default settings for colors, fonts, bullet types, and
graphics.
Slide Show is the PowerPoint Presentation given, using a projection device such
as a video-data projector or an LCD overhead projector. Slideshows can be
enhanced with clip art, Smart Art diagrams, tables, and charts. Custom animations
can be used to enliven presentations. Themes and Quick styles allow you to apply
styling quickly to a whole presentation of individual elements. In addition to the
pre-prepared slide layouts, presenter can also create a customized slide layout,
complete with placeholder text, using the Custom Slide Layouts. Smart Art
graphics allows insertion of designer quality graphics into the presentations.
Wizard is a step-by-step guide for completing a task.
Transitions are the effect that takes place when you advance from one slide to
the next. Transitions are available only with Slide Shows.
Animations are the sound and the movements that appear when a slide comes
on the screen. For example, it can be used to have one line of text appear on the
screen at a time.
Objects can be the items that can be created with the drawing tools or the
pictures that are imported from other sources (such as scanned images).
Clip Art is the collection of pictures available in the PowerPoint Clip Art gallery.
The MS-PowerPoint software for the Windows operating system is installed on the
computer. MS-PowerPoint is fully menu-driven software, and the commands are
available in the form of Tabs, Groups and Icons. While working in MS-PowerPoint,
using a mouse makes working on MS-PowerPoint simpler although one can work to
some extent through the keyboard also.
Figure 1. MS-PowerPoint Screen and Its Components
The main screen of the MS-PowerPoint that appears when the software gets
started is shown in Figure 1. At the top side of the screen is the Ribbon. There is a

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ruler bar and a scroll bar, and at the lower side of the screen there is the Status
Bar. The screen also consists of the view buttons, and the different panes like slide
pane, notes pane, outline/slide pane. A brief description of the different
components of the screen is given below:
Figure1. MS-PowerPoint Screen
The Office Button
The functionality of the Office button in PowerPoint is almost similar to the
functionality provided in the MS-Word or MS-Excel software. For example, New will
open a blank document in MS-Word, a blank Workbook in MS-Excel, and a blank
Presentation in MS-PowerPoint.
The Office Button is used to perform file management operations on the file (i.e.
the presentation). It contains commands that allow the user to create a new

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presentation, open an existing presentation, save a presentation, print a
presentation etc. The Office button contains nine commands namely, New, Open,
Save, Save As, Print, Prepare, Send, Publish, and Close. The workings of these
commands are almost similar to their working in MS-Word and MS-Excel, and are
briefly discussed here.
The Ribbon
Like the other programs in the Office 2007 suite, PowerPoint 2007 has a ribbon.
The Ribbon of MS-PowerPoint has the Office button and eight Tabs, namely, Home,
Insert, Design, Animations, Slide Show, Review, View, and Add-Ins. Each tab
further consists of the groups, and the groups contain icons. Icons are a pictorial
representation for a command. Each Tab is self-explanatory; for example, for a
page setup for the slide, click on the Design tab. The groups and icons related to
Design are displayed. Select the Page Setup command. The different tabs in MS-
PowerPoint and the groups within them are as follows:
Home: Clipboard, Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Illustrations, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transition to This Slide
Slide Show: Start Slide Show, Set Up, Monitors
Review: Proofing, Comments, Protect
View: Presentation Views, Show/Hide, Zoom, Color/Grayscale, Window, Macros
Here we give an example to create a PowerPoint presentation.
Example 1.
Create a PowerPoint Presentation.
Solution 1:
Open blank presentation. <New> <Create>
Create a Master slide. <View> <Presentation Views> <Slide Master>. Select the
theme, color, fonts, effects, background styles for your slide (Figure 2). Insert the

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title and footer in the slide (if required). A set of master slides (Figure 3) is
created (Title slide, Title and layout slide, Blank slide etc.). It is also possible to
create placeholders. Insert placeholder in the slide (Figure 4).
Figure 2. Master title slide
Figure 3. The set of master
slides
Figure 4. A master slide with your
custom layout

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Now use the Master slides to create the
presentation. <Home> <Slides> <New
Slide>. Select the title slide. Write the
content to it. The content can be text as
bullet points, pictures, graphs, clip art etc.
Then again add a new slide and write the
content, and so on Figure 5, Figure 6 and
Figure 7).
Figure 5. An example of slide using the
master slide
Figure 6. A slide made using the custom layout slide

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Figure 7. An example of slide using master picture caption slide