The document outlines the roles and responsibilities of various departments within a company including Purchasing, Human Resources, Finance, and Administration. The Purchasing department is responsible for buying equipment and goods for the company. The Human Resources department handles recruitment, employee records, and training. The Finance department manages invoices, payments, budgets, accounts, payroll, and taxes. The Administration department assists with typing, mail, reception, databases, supplies, communications, and petty cash.

2. The purpose of the Purchases Dept of a company is
to buy in equipment to be used by the employees of the
organisation
e.g.: pens, paper, pencils, printer ink, computers etc
Primarily though, they buy in the goods that the
company sells to gain prophet.

3. The Purchasing Manager is the leader of that
department and is in control of the staff and work of the
department, arranging staff training, keeping up-to-date
with new purchasing procedures and dealing with staff
discipline.
The Purchasing Assistant is responsible for copying
documents like order forms and filling in department
documents.

4. The Human Resources department is responsible for the
recruitment and managing of staff.
They issue job descriptions, personal specifications,
employee record cards and contracts.
They advertise jobs that become available, collect
application and/or CV forms from applicants, prepare a list
of applicants and interview them

5. They arrange training courses for all departments of the
business
 They insure that all employee’s are looked after during
their working hours.
They keep employee details of sicknesses, holidays,
annual leave, accidents and personal contact information

6. The Finance Department are in charge preparing
and checking of invoices, credit notes and
statements from suppliers of goods and/or
services.
They prepare cheques for suppliers.
Insure that all money that is brought in is banked

7. Prepare budgets and accounts
Calculate wages and prepare payslips
Insure that all employees are paying the correct
amount of tax
Analyse the financial situation of the company and
shareholders.

8. The Administration Department are responsible for
typing letters etc on word processors
They create posters to advertise their company
with
They handle all ingoing, outgoing and internal mail
They are in charge of the reception
They are in control of reprographics

9. They handle both manual and computerised databases
They take care of general office supplies
They are in charge of e-mails and faxes
They handle petty cash for things like stamps