8.5 Years in handling Projects from start to end, knowledge of project forecasting, tracking, project resource management, arranging training, coordinating within the team to make sure that Project is delivered on time. 8 years of experience with exposure in Executive Functions, HR, Administration, Operations

1. Kavita Pillay
Curriculum Vitae
Career Mission
My career mission is to consistently identify and align myself with a progressive organization, to
contribute in its successful evolution. To enable this through a belief of managing people through
empowerment and driving resources to align closely with the organization. Finally by working to
make this happen, against benchmarked and transparent measurable goals, both short and long
term.
Personal Competencies
Excellent in managing team, keenness to learn, ability to work under stress and a very positive
attitude.
Professional Profile
8.5 Years in handling Projects from start to end, knowledge of project forecasting, tracking, project
resource management, arranging training, coordinating within the team to make sure that Project
is delivered on time. 8 years of experience with exposure in Executive Functions, HR,
Administration, Operations.
Organisations
Organisations Designation Reporting To Duration
Global Advertisement
services Private Ltd
Senior Executive Admin and
Facility
Senior Manager
Admin
Working
Insight Technologies Executive Secretary cum
Admin
CEO 10-10-14 to
7-4-18
PTC Software India Pvt
Ltd
Release Project Administrator Release Director 11-11-2007
to 7-10-
2014
Maxon Corporation Executive Secretary cum
Admin
Country Head 1-8-2006 to
7-4-2007
AMDOCS Development
Center, Pune
Co-ordinator cum Floor
Secretary
Director 29-7-05 to
30-7-2006
Standard Chartered
Bank (Credit Card
Division)
Back Office Support Officer
(Outbound)
Manager
Operations
2-12-2002
to 20-5-
2005

2. Professional Experience
Working with Global Advertisement Services Pvt. Ltd.
Joined on 9th April 2018
Reporting Authority: Senior Manager Admin
Job Responsibilties:-
 Investing in market and get three quotations from vendor for procurement, AMC selecting
best out of three and getting approvals from SMT.
 Inventory purchase, purchase of material required for changes in the office e.g Sofa, POP,
glasses for making cabin, conference table etc.
 Preparing Purchase Order in Navision system, registering new vendor, maintaining PO
tracker, processing invoices after validating the same and then submitting to accounts after
entering the same in Invoice Tracker also updating payment details once accounts makes
payments.
 Paying bill for all the mobile, data card, lease line, landline connections, looking after
activating international roaming, maintaining excel sheet for all old and new connections
along with usage and accordingly changing plans if required.
 Procuring new dongle, walky, landline, sim connections, porting of numbers, changing plan
if required, installing booster, authorized signatory for all mobile communications.
 Getting corporates rates from hotels for visitors stay booking best hotel considering both
rates and facilities.
 Arranging for Airport transfer and daily office transfers of visitors, making sitting
arrangement for clients, lunch and snacks arrangements, meeting or training room
arrangements, event management, mobile phones, visitors cards along with access cards
for entrance.
 Preparing Agreement and NDA draft, printing the same after compliance approval and after
vendor and SMT signature keeping in our records
 Create forecast of stationery, housekeeping, water and accordingly ordering the same.
 Monitoring the reporting of new Joinees – dates, names and areas), arranging for their
food coupons and helping HR in all joining formalities, stationery to all new joiners
 Order for printing of new joiners Photo ID, visiting cards and letterheads
 Correspondence, Presentations and Secretarial work.
 Handling petty cash, submitting bills to accounts.
 Validating Transport MIS and billing MIS data
 Coordinating with travel agent for US and other places visa, taking travel insurance of
Employees travelling abroad.
 Looking after facilities
 Doing Vendor evaluation, tracking Vendors marking SLA if needed.
 Managing Security and Housekeeping staff.
Worked with Insight Technologies.
Joined on 10th October 2014 to 7th April 2018
Reporting Authority: CEO

3. Job Responsibilties:-
 Monitoring the reporting of new Joinees – dates, names and areas)
 Maintaining attendance record
 Correspondence, Presentations and Secretarial work.
 Scheduling interviews of candidates.
 Scheduling meetings and appointments.
 Attending meetings and preparing minutes of the meetings.
 Maintaining the CEO’s Calendar
 Co-ordination with vendors for day to day & other requirements.
 Handling petty cash.
 Preparing daily, weekly and monthly MIS and making graphs for the same.
 Order for printing of Visiting cards, Envelopes and Letterheads
 Maintenance of office equipments like Xerox machine, Scanner, shredder, Ac· Upkeep of
office equipments. Finalize AMC contract of such equipment.
 Finalize best courier service, Contract, Outgoing and distribution of the incoming mail.
Passing bill of the same, postage requirement such as Register AD, Postal stamps etc.
Worked with PTC Software India Pvt Ltd as Release Project Administrator
From 11th November 2007 to 7th October 2014.
Reporting Authority: Release Director
Job Responsibilities:
 Handling Project from start to end. Preparing e-mail and sending out to the developers,
testers with clear instructions of what customers are expecting and setting up deadline to
achieve the same.
 Coordinating with Developer, tech support and Testers, Checking lops wholes by taking
standup meeting weekly or daily in escalated cases and making sure that customers’ issues
are solved on time.
 Managing releases from start to end.
 Creating presentations for team of the month.
 Assigning terminated employees tasks to New Employees.
 Replying to all the e-mails related to customer issues.
 Approving fixes and giving request to process.
 Processing fixes.
 Leading team of 60 to 70 employees with regards to providing fixes on time holding four
weekly, weekly meeting for the same and creating minutes of the meetings, sending e-
mails to the action assignee and making sure task is done on time
 Arranging training for developers, testers.
 Two Excellence Awards achieved.
Worked with Maxon Corporation as Administration Executive
From 1st August 2006 to 7th April, 2007.
Reporting Authority: Country Head
Job Responsibilities:
 To Assist the Country Director and other partners and senior management in their official
tasks this includes documentation, client interaction and facilitation.

4.  Developing policies, procedures and introducing new system with respect to HR, admin and
accounts and inculcate an open culture in the organization.
 Manage the administration and accounts of the office,
 Maintain all records and files associated with the company.
 To maintain proper procedure for the day to day functioning of the office.
 Oversee the HR function of the office, coordinate in the recruitment process.
 Giving inputs and feedback to the management whenever necessary.
 General Administration
 Handling, AMC’s, Insurance of Office Assets and Physical verification.
 Housekeeping & aesthetics of Corporate Office.
 Day-to-day Facility Managements.
 Logistics and assets Managements.
 Travels &Transport arrangements.
 Monitoring Catering Services
 Security, A/C, Fire Fighting and Electrical Maintenance - follow-ups
 P.O’s for material Procurements related to Admin (IT and non-IT)
 Liaising with Statutory Authorities like Customs, Central Excise approvals, STPI coordinating
work and Legal Departments.
 Opening of Letter of Credits for Importing Machines and other Project related items
 Preparing M.I.S. reports by weekly and monthly (Project Status).
 Budget preparation for the Project & preparation of Cash Flows
Worked with AMDOCS Development Center Pune as Co-ordinator cum Floor Secretary
Job Responsibilities:
 Monitoring the reporting of new Joinees – dates, names and areas, with respect to
pipeline.xls and from the new batches joining Amdocs who have passed the APDO process.
As soon as the new employees are on the floor - inform the Directors and PMs via email
and phone. Track the pipeline.xls with Ravin Panjiar and Renu Singh. Provide seating
locations, new PCs and telephone connections to the new joinees. Ensure the joinees
update their phone and location data on outlook. Maintain the seating sheet - ensure that
the above data is update whenever there is a move.
 Keeping track of vacation plans, leaves and travel plans of all GLs and above.
Taking Numbers of all the Gl’s and above if they are going for vacation they shld be
reachable every time.
 Double check and verify Airline reservations, hotels for international and domestic travel.
Verify that forex is delivered 3 days prior to travel.
 For visitors to DVCI - provide office space, ensure pickup and drop off (get car numbers
and cell numbers of drivers), provide lunch coupons (against payment), arranging
cellphones, get contact phone numbers (office, cell and hotel), ask reception to inform you
as soon as they arrive in DVCI and then notify DVCI contact person. Send information doc
to all new visitors to DVCI (Welcome to Pune.doc).
 Screening the visitors/ telephone calls to directors.
 Constant Interaction with foreign clients.
 Travel / Hotel bookings ( Domestic & International )
 Visa Processing.
 Interacting with different Managers/ Director’s to collect and compile information required
for management meetings.
 Arranging internal meetings of the Head of various departments.
 Proper filing and archiving of all correspondence ready for immediate retrieval ensuring
confidentiality as appropriate.

5.  Drafting Company Circulars.
 Correspondence, Presentations and Secretarial work.
 Scheduling meetings and appointments.
 Attending meetings and preparing minutes of the meetings.
 Maintaining the directors Calendar.
Worked in Standard Chartered Bank Credit Card Division as Back office Support Officer
(Outbound)
Job Responsibilities:
 Handling all customer queries & also agencies query
 Maintenance of Office Premises and Gardens approx area 20000 sq. ft.
 Management of Housekeeping
 Liaison with various Govt. Departments and Agencies
 Organizing conferences and programmes
 International /Domestic Travel Arrangements for the staff
 Infrastructure support management such as, Couriers, Mail & Dispatch, Stationery and Office
equipment.
 Administrative Purchases
 Hospitality and Company Guest Houses
 Recruitment
 Sending all replacement requests to Bangalore through mail. Doing limit increase without
documents for all eligible customers. Corresponding all the complains & other requirements
of customer to Bangalore.
 Handling petty cash
 Making arrangement to deliver card to customers mailing address
 Best performer in selling other supplementary products with credit cards. Redeem
customers point as per their request and making arrangement to send them to their
mailing Address. Preparing daily, weekly and monthly MIS and making graphs for the
same.
 Order for printing of Visiting cards, Envelopes and Letterheads
 Maintenance of office equipments like EPABX, Xerox machine, Fax machine, Ac· Upkeep of
office equipments. Finalize AMC contracts of such equipment.
 Finalize best courier service, Contract, Outgoing and distribution of the incoming mail.
Passing bill of the same, postage requirement such as Register AD, postal stamps etc.

6. Education
Degree University/Board School/College Class
S.S.C C.B.S.E Kendriya Vidyalaya I
H.S.C C.B.S.E Kendriya Vidyalaya Distinction
B.Com Pune University Ness Wadia I
M.Com Pune University Ness Wadia Higher second class
DISM Pune University Aptech Institute
IT Skills:
Additional Details:
Date of Birth : 12-8-1977
Nationality : Indian
Marital Status : Married
Mobile No. : +91 9552521929/ 9420821832
E-mail Address : pillay.kavita@gmail.com
Permanent Address : Flat No 305, 3rd Floor, Shanti Kunj Society, Anand Park,
Wadgaonsheri, Pune-14
Languages Known : English, Hindi and Marathi.
(Kavita Pillay)
Skill Type Skill Name
Tools/Others Internet Applications
OS Windows 2000, MS Office