Reprographics involves copying and distributing information using various equipment. This includes photocopiers, laminators, and binders. Reprographics assistants operate this equipment, making copies, booklets, and posters. They require skills like following instructions, organization, teamwork, and technology proficiency. Training is needed to safely and properly use the reprographics equipment.

1. Reprographics
By Aedan Ross

2. Reprographics – The Basics
 Reprographics is how we copy
information
 It is usually the Office or
Administrative Support department
that deals with this area
 There are many pieces of equipment
used in this area

3. Reprographics
An example of a piece of reprographics
equipment is a photocopier:
 A colour photocopier is used for short
runs
 Black and white photocopiers are for
long runs
 ‘In trays’ are used for photocopying
requests

4. Reprographics
 The Reprographics Assistant makes
copies of documents and produces
booklets and posters for notice boards
 Generally, most photocopiers have more
than one photocopier
◦ Large photocopiers for large quantities of
copying
◦ Small photocopier for small quantities of
copying

5. Reprographics
 Printed text, charts, graphics and
basically anything that can be put on
paper or thin card can be photocopied
successfully
 Reprographics Assistants need to:
◦ Be able to follow instructions
◦ Have excellent organisational skills
◦ Work as a member of a team
◦ Meet deadlines
◦ Be confident using computing-related
technology

6. Reprographics
Other examples of Reprographics
equipment are:
 Laminators
◦ Coats paper in a protective, transparent
plastic
 Binders
◦ Fastens lots of documents together
◦ Spiral Binders
 Holes are punched down the left edge of the papers
and a plastic spiral spine is fitted into the holes
◦ Flat Comb Binders
 Plastic strips are placed down the left edge of the
papers andthe binder heats the plastic strips to seal
the pages together

7. Reprographics
Both of these are good for producing
reports and instruction booklets

8. Reprographics
Training is required for reprographics
staff:
 How to use different types of
equipment
 How to carry out routine tasks, e.g.:
changing toner cartridges and refilling
paper
 Health and Safety issues related to
the use of equipment

9. Reprographics
As a result of staff training, many
considerations have to be made:
 The current skill levels of staff
 Level of training required
 Time available for training
 Cost of training
 Availability of specialist trainers
 Cost of employing temporary workers