The document outlines the steps for writing an effective project proposal, including defining the project objectives using the SMART criteria, describing the methodology and activities, identifying target beneficiaries and indicators to measure results, developing a logical framework analysis and budget, and properly packaging the proposal with elements such as a title page, table of contents, executive summary, and required attachments. An effective proposal clearly presents the problem being addressed, objectives, implementation strategy, and budget in a well-organized manner according to the funding organization's guidelines.

1. PROPOSAL
WRITING
STEPS

2.  What is proposal writing
 Kinds of proposals
 Short term
 Long term
 Specific activity
 New concept
 Research proposal
 Infrastructure

3. Prior to proposal writing
 SWOT analysis

4. Project Proposal
I. Title
II. Objective
Objectives should be:
 SMART:
Specific, Measurable, Achievable, Relevant
and Time-bound.
I. Methodology
 Difference between methodology &
activities

5. Project Proposal
 Geographic Location
 Summary – Government Statistics
 Partners
 Details about the implementing agency
 General context of the problem
 Problem analysis

6. Project Proposal …..
 Target beneficiaries
 Analysis of the objective
 General objective
 Specific objective
 Indicators
 Results & activities
 Flow chart of action

7. Project Proposal …..
 Detailed description of activities & results
 Human resources for the action
 Monitoring & follow up
 Sustainability of the project
 Duration & indicative plan of action

8. LOGICAL FRAMEWORK
ANALYSIS – LFA
Most important part of the proposal

10. PROPOSAL WRITING ….
 Budget
 Any additional information

11. PROPOSAL PACKAGING
 the Title Page should have Project title, name
of the donor agency and name, logo &
contact info of the NGO.
 there should be a Table of Contents
 there should be one page for explaining
acronyms
 there should be a Project Summary- not more
than one page, narrating
goal, objectives, results and activities.
 An Organizational overview

12. PROPOSAL PACKAGING
 Ensure that page numbering, header & footer
are complete.
 While writing, use active sentences more.
 Keep in mind the limit for the total no. of
pages for the proposal.
 Attach appendices, if necessary
 Give Bibliography and references.
 The proposal should be signed and sealed.
 Covering letter is essential

13. Summary page
 Project title:
 Name of implementing agent(s):
 Project location:
 Proposed starting date:
 Project duration:
 Amount requested
 Government inputs:
 Implementing agent inputs:
 Other donor inputs:

14. Documents to be attatched
 - Registration certificates
- Tax clearance certificates & other legal approvals
(if any)
- Names, affiliation and qualifications of officers and
Board of Directors
- Audited financial statements for last completed
fiscal year
- Need assessment/baseline survey report
- List of other current funding sources
- CVs of key personnel
- Layout plan of building (if funding is requested for
construction also)
- Copy of organization’s policies/by-laws

15. WHAT IS A GOOD PROPOSAL