A project proposal describes a project in detail and outlines the strategy and tactics to complete it. It aims to convince stakeholders, management, and investors to approve funding for the proposed project. A good proposal includes technical background, survey results, recommendations, and feasibility information. Key elements of a strong proposal include an introduction, executive summary, context, target group, budget, monitoring and evaluation plan, reporting requirements, project justification, implementation plan, and management structure. The proposal kicks off the project and justifies the needed investment to get it started.

1. Question: What is project proposal?
Answer:
A project proposal is a document that describes you project in details, as well as the strategy
and tactics you plan to use to achieve its completion. There are several formats to follow in
order to develop a good project proposal.
On the other hand, a technical proposal or project. Proposal is a very persuasive document that
aims at converting a group of stakeholders, top management presume, and investors of the
probability of the project resolving the issue.
In simpler words, a proposal is a bid or an offer to perform particular project for someone,
other elements are also included in the proposals like technical background, survey results,
recommendation, information about feasibility etc. The main aspect of the project proposals is
to approve the funds or grants from the audience, which ensures their permission to conduct
the proposed project.
Contents:
Introduction
 What is project proposal?
 Importance of project proposal.
 The project Proposal.
 The project Charter.
 The project Management Plan.
 Action log.
 Risk Register.
 Status Reports.
 Budget.
 The Lessons Learned Review.
How to Write a Project Proposal
 How to write a project proposal?
 Title Page.
 Project Title.
 Executive Summary.
 Context.
 Target Group.
 Budget.
 Monitoring and Evaluation.
 Reporting.
 Project Justification.

2.  Project Implementation.
 Management and Personnel.
Question: Importance of project proposal.
Answer:
There are some importance of project proposal. These are given below:
The Project Proposal: Kicking of the project is the project proposal, which is comprehensive and
persuasive, the details within this document justifies the investment that is needed to get on
with the project.
The Project Charter: This is the mandate that turns the idea into real work by the project
manager.
The Project Management Plan: This covers all the necessary details about the entire project,
making it easier for the project manager to look through the stages and plans.
Action Log: This is like a to-do list for all the team members for their different tasks on specified
days.
Risk Register: Similar to the action log, this is a counter for risk, enlisting all the risks that the
project is subjected to.
Status Reports: This is a collection of reports that tell you exactly where the project is at the
current moment and how much more of it is left to achieve the project goal.
Budget: A numbers documents that contains all accounts of the related budget for the project.
On the financial side, this document enlists all-important figures.
The Lessons Learned Review: Lessons learned in due course of the projects can be enlisted
here so that these lessons can be implemented in further stages of the project or others
projects within the organization.
Question: How to Write a Project proposal?
Answer:
Title page: A title page should appear on proposal longer that three to four page. The title page
should indicate the project title, the name of the lead organization, the place and data of
project preparation and to whom the proposal an addressed.
Project Title: The project title should be short concise and preferably refer to a certain key
project result or the leading project activity. Project title that are too long or too general fail to
give the reader and snapshot of what is inside.
Executive Summary: Many readers lack the time needed to read the whole project proposal. It
is therefore useful to insert a short project summary, an abstract or executive summary. The
abstracts should include; the problem statement, the project objectives, implementing
organizations, key project objectives and potentially the total project budget.
Context: The part of the project describes the social, economic, political and cultural
background from which the project is initiated. It should contain relevant data from research
carried out in the project-planning phase or collect from other sources.
Target Group: Define the target group and show how it will benefit from the project. The
project should provide a detailed description of the size and characteristics of the target
groups, and especially of direct project beneficiaries.
Budget: An itemized summary of an organizations expected income and expenses over a
specified period of time.

3. Monitoring and Evaluation: The basis for monitoring is set when the indicators for results are
set. The project proposal should indicate; how and when the project management team will
conduct activities to monitor the projects progress, which methods will be used to monitor and
evaluate and who will do the evaluation.
Reporting: The schedule of project progress and financial report could be set in the project
proposal; often these obligations are determined by the standard requirements of the donor
agency. The project report may be compiled in different versions, with regard to the audience
they are targeting.
Project Justification: A rational should be provided for the project. Due to its importance, this
section sometimes divided into four or more sub-sections.
 Problem Statement.
 Priority Needs.
 The Proposed Approach.
 The Implementing Organization.
Project Implementation: The implementation plan should describe activities and resource
allocation in as much detail as possible. It is exceptionally important to provide a good overview
of who is going to implement the projects activities, as well as when and where. The resource
plan should provide information on the means necessary to undertake the project.
Management and Personnel: A brief description should be given of the project personnel, the
individual roles each one has assumed and inefficient proposal submission is the amount of
time invested in the strategic identification of appropriate funders.