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Chapter - 5
PROJECT SCOPE MANAGEMENT
BY – Dilip Chaturvedi, PMP
Email Id : info@justpmp.com
PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP
Agenda
 Why Manage Scope
 Plan Scope Management
 Collect Requirements
 Define Scope
 Create WBS
 Validate Scope
 Control Scope
PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 2
Why Manage Scope
PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 3
Plan Scope Management
 To Plan how the project scope will be defined, validated and controlled
PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 4
Inputs Tools and Techniques Outputs
 Project Management Plan
 Project Charter
 Enterprise Environmental factors
 Organizational Process assets
 Expert Judgment
 Meetings
 Scope Management
 Requirements Management
plan
Collect Requirements
 To determine, document, and manage stakeholder needs and requirements.
PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 5
Inputs Tools and Techniques Outputs
 Scope Management Plan
 Requirements Management
Plan
 Stakeholders Management
Plan
 Project Charter
 Stakeholders Register
 Interviews
 Focus groups
 Facilitated workshops
 Group creativity techniques
 Group decision making
techniques
 Questionnaires and Surveys
 Observations
 Prototypes
 Benchmarking
 Context diagrams
 Document Analysis
 Requirements
Documentation
 Requirements traceability
matrix
Tools and Techniques
Group Creativity Techniques
Brainstorming
Nominal Group Technique
Delphi Technique
Idea and Mind Map Diagram
Affinity Diagram
Group Decision Making Techniques
Unanimity
Majority
Plurality
Dictatorship
Benchmarking – Compare actual or planned practices to those comparable organizations
To Identify best practices
Generate ideas for improvement
Providing a basis for measuring performance
Organizations compared can be Internal and External
PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 6
Mind Map Diagram
PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 7
Context Diagram for IT Case Study
PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 8
Software Verification
And Install Process
Employee
Open Source
Vendor
IT Staff
Approved
Vendors
Needs Software
Receives Software
Published for download
Acquires Software
Receives Request
Supplies Software
Evaluates Software
Responds to requests
Requirements Management Plan
PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 9
Requirements Traceability Matrix
PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 10
Requirements Traceability Matrix
PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 11
Define Scope
 To develop a detailed description of the project and product
PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 12
Inputs Tools & Techniques Outputs
 Scope Management Plan
 Project charter
 Requirements documentation
 Organizational Process Assets
 Expert Judgment
 Product analysis
 Alternatives
generation
 Facilitated workshops
 Project Scope
statement
 Project document
updates
Project Scope and Product Scope
PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 13
Project Scope Statement
PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 14
Elements of the project charter and
project scope statement
PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 15
Create WBS(Work Breakdown Structure)
 The Process of subdividing project deliverables and project work into smaller, more
manageable components.
PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 16
Inputs Tools and Techniques Outputs
 Scope Management plan
 Project Scope statement
 Requirements documentation
 Enterprise Environmental
factors
 Organizational Process Assets
 Expert Judgment
 Decomposition
 Scope baseline
 Project document updates
Sample WBS Decomposed Down through
Work Packages
PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 17
Sample WBS Organized by Phase
PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 18
Sample WBS with Major Deliverable
PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 19
WBS Dictionary Template
PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 20
Miscellaneous Terms
Work Package – A deliverable at the lowest level of WBS
Code of Accounts – Numbering systems used to identify unique components of WBS
Control Accounts – ( Cost Center ) A management control point where scope,budget,actual cost
and schedule are integrated and compared to EV for performance management
Rolling Wave Planning – It is form of Progressive Elaboration. Work for near term is planned in
details
PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 21
Validate Scope
 To formalize acceptance of the completed project deliverables
PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 22
Inputs Tools and Techniques Outputs
 Project Management Plan
 Requirements documentation
 Requirements traceability
matrix
 Validated deliverables
 Work performance data
 Inspection
 Group decision making
techniques
 Accepted deliverables
 Change requests
 Work performance
information
 Project document updates
Control Scope
 To monitor the status of the project and product scope and managing changes to the scope
baseline
PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 23
Inputs Tools and Techniques Outputs
 Project Management Plan
 Requirements documentation
 Requirements traceability
matrix
 Work performance data
 Organizational Process Assets
 Variance analysis  Work performance
information
 Change requests
 Project management plan
updates
 Project document updates
 Organizational process assets
updates
Thank you
Please contact us for PMP Exam Prep Training, FREE PMP Notes, FREE
Mock PMP Online test, FREE PMP Application assistance
Email Id : info@justpmp.com
Website : www.justpmp.com
PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 24

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Project Scope Management,PMP Chapter 5,PMBOK,PMP Exam Preparation training

  • 1. Chapter - 5 PROJECT SCOPE MANAGEMENT BY – Dilip Chaturvedi, PMP Email Id : info@justpmp.com PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP
  • 2. Agenda  Why Manage Scope  Plan Scope Management  Collect Requirements  Define Scope  Create WBS  Validate Scope  Control Scope PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 2
  • 3. Why Manage Scope PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 3
  • 4. Plan Scope Management  To Plan how the project scope will be defined, validated and controlled PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 4 Inputs Tools and Techniques Outputs  Project Management Plan  Project Charter  Enterprise Environmental factors  Organizational Process assets  Expert Judgment  Meetings  Scope Management  Requirements Management plan
  • 5. Collect Requirements  To determine, document, and manage stakeholder needs and requirements. PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 5 Inputs Tools and Techniques Outputs  Scope Management Plan  Requirements Management Plan  Stakeholders Management Plan  Project Charter  Stakeholders Register  Interviews  Focus groups  Facilitated workshops  Group creativity techniques  Group decision making techniques  Questionnaires and Surveys  Observations  Prototypes  Benchmarking  Context diagrams  Document Analysis  Requirements Documentation  Requirements traceability matrix
  • 6. Tools and Techniques Group Creativity Techniques Brainstorming Nominal Group Technique Delphi Technique Idea and Mind Map Diagram Affinity Diagram Group Decision Making Techniques Unanimity Majority Plurality Dictatorship Benchmarking – Compare actual or planned practices to those comparable organizations To Identify best practices Generate ideas for improvement Providing a basis for measuring performance Organizations compared can be Internal and External PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 6
  • 7. Mind Map Diagram PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 7
  • 8. Context Diagram for IT Case Study PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 8 Software Verification And Install Process Employee Open Source Vendor IT Staff Approved Vendors Needs Software Receives Software Published for download Acquires Software Receives Request Supplies Software Evaluates Software Responds to requests
  • 9. Requirements Management Plan PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 9
  • 10. Requirements Traceability Matrix PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 10
  • 11. Requirements Traceability Matrix PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 11
  • 12. Define Scope  To develop a detailed description of the project and product PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 12 Inputs Tools & Techniques Outputs  Scope Management Plan  Project charter  Requirements documentation  Organizational Process Assets  Expert Judgment  Product analysis  Alternatives generation  Facilitated workshops  Project Scope statement  Project document updates
  • 13. Project Scope and Product Scope PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 13
  • 14. Project Scope Statement PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 14
  • 15. Elements of the project charter and project scope statement PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 15
  • 16. Create WBS(Work Breakdown Structure)  The Process of subdividing project deliverables and project work into smaller, more manageable components. PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 16 Inputs Tools and Techniques Outputs  Scope Management plan  Project Scope statement  Requirements documentation  Enterprise Environmental factors  Organizational Process Assets  Expert Judgment  Decomposition  Scope baseline  Project document updates
  • 17. Sample WBS Decomposed Down through Work Packages PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 17
  • 18. Sample WBS Organized by Phase PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 18
  • 19. Sample WBS with Major Deliverable PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 19
  • 20. WBS Dictionary Template PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 20
  • 21. Miscellaneous Terms Work Package – A deliverable at the lowest level of WBS Code of Accounts – Numbering systems used to identify unique components of WBS Control Accounts – ( Cost Center ) A management control point where scope,budget,actual cost and schedule are integrated and compared to EV for performance management Rolling Wave Planning – It is form of Progressive Elaboration. Work for near term is planned in details PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 21
  • 22. Validate Scope  To formalize acceptance of the completed project deliverables PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 22 Inputs Tools and Techniques Outputs  Project Management Plan  Requirements documentation  Requirements traceability matrix  Validated deliverables  Work performance data  Inspection  Group decision making techniques  Accepted deliverables  Change requests  Work performance information  Project document updates
  • 23. Control Scope  To monitor the status of the project and product scope and managing changes to the scope baseline PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 23 Inputs Tools and Techniques Outputs  Project Management Plan  Requirements documentation  Requirements traceability matrix  Work performance data  Organizational Process Assets  Variance analysis  Work performance information  Change requests  Project management plan updates  Project document updates  Organizational process assets updates
  • 24. Thank you Please contact us for PMP Exam Prep Training, FREE PMP Notes, FREE Mock PMP Online test, FREE PMP Application assistance Email Id : info@justpmp.com Website : www.justpmp.com PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, IncConfidential and Copyrighted material of JustPMP 24