This document discusses project monitoring and control. It defines monitoring as collecting, recording, and reporting project performance data. Key areas that are monitored include scope, schedule, costs, risks, quality, and human resources. Monitoring helps detect deviations from plans. The goals of monitoring and control are to keep the project on time and on budget. Control involves comparing actual performance to plans and taking action to correct deviations. Techniques discussed for monitoring and control include using earned value analysis, calculating critical ratios, and generating regular reports.

1. PROJRCT MONITORING
& CONTROLING
K.Darshana Viduranga
HNDIT

2. WHY WE DO PROJECT MONITORING &
CONTROLING
 The goal of doing this is ensuring that the project
is on time and on budget and/or highlight any
deviation from the plan
 Areas
 Scope
 Schedule
 Costs
 Risks
 Quality
 Human Resources

3. WHAT IS MONITORING
 Monitoring – collecting, recording, and reporting
information concerning project performance that
project manger and others wish to know
 Why do we monitor?
To detect and react appropriately to deviations
and changes to plans
 What do we monitor?
Inputs
TimeMoneyResourcesMaterial UsageTasksuality/Technical Performance
Outputs
Progress ,Costs,Job starts,job completion,Engineerin,g / Design
changes,Variation order (VO)

4.  When to we monitor?
 How do we monitor?
 Using Earned Value Analysis
 Calculate Critical Ratios
 Milestones
 Reports
 Tests and inspections
 End of the project
 Continuously
 Regularly
 Logically
 While there is still time to react
 As soon as possible
 At task completion
 At pre-planned decision points (milestones)

5. PROJECT CONTROL
 What is Project Controling
is the process of making things
happen in an ordered manner or according
to plan.
 Control the triple constraints
 time (schedule)
 cost (budget, expenses, etc)
 performance (specifications, testing results, etc.)

6.  Schedule: Was the project completed on time?
(How long did we take?)
 Cost: Did the project come in at cost? (How much
did we spend?)
 Functionality: Do project deliverables have the
expected capability? (What can they do?)
 Quality: Do the deliverables perform as well as
promised? (How well can they do it?)

7. 7
PROJECT CONTROL CYCLE
PLAN
Specifications
Project Schedule
Project budget
Resource plan
Vendor contracts MONITOR
Record status
Report progress
Report cost
COMPARE
Actual status
against plan
-Schedule
-Cost
ACTION
Correct
deviations
from plan
RE-PLAN as
necessary

8. TECHNIQUES FOR MONITORING AND
CONTROL
 Project plan monitoring
 Project Milestones
 Project Tolerances
 Project budget monitoring and Control
 S curve
 Earned Value Analysis
 Project Status and/or stage reporting
 Project team reports

9. CRITICAL RATIO
 Sometimes, especially large projects, it may
be worthwhile calculating a set of critical
ratios for all project activities
 The critical ratio is
actual progress x budgeted cost
scheduled progress actual cost

10. CATEGORIES OF REPORTING
Report type Examples Comments
Verbal formal
regular
Weekly or monthly
progress meetings
Written minutes
should be kept
Verbal formal
Ad-hoc
End-of-stage
review meeting
Written formal
regular
Job sheets,
progress reports
Normally weekly
using forms
Written formal
Ad-hoc
Exception reports,
change reports
Verbal Informal
Ad-hoc
Canteen discussion,
social interaction
Provides early
warnings.

11. THANK YOU